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Indian Air Force Procurement Udhampur Security Equipment Tender 2025 - IS 550 & OEM Compliance

Bid Publish Date

25-Dec-2025, 11:20 am

Bid End Date

15-Jan-2026, 12:00 pm

Value

₹7,94,274

Progress

RA
Issue25-Dec-2025, 11:20 am
Reverse AuctionCompleted
AwardCompleted
Explore all 4 tabs to view complete tender details

Quantity

72409

Category

Alcohol based antimicrobial Hand Gel

Bid Type

Two Packet Bid

Categories 63

Tender Overview

The Indian Air Force, Department Of Military Affairs, seeks supply, installation, testing and commissioning of security equipment at 39 Wing Air Force Station, Udhamur, Jammu & Kashmir 182101. Estimated value is ₹794,274.00 with 130 BOQ items broadly listed. The contract covers delivery, installation, commissioning and operator training, with scope including statutory clearances if required. A notable clause permits a 25% quantity variation during and post-contract at contracted rates. Bidders must ensure products are not obsolete and have at least a 2-year residual market life. Documentation includes PAN, GSTIN, cancelled cheque and EFT mandate; installation should be conducted by OEM or OEM-certified personnel. The tender emphasizes non-toxicity, hazard labeling, and MSDS provision for relevant items.

Technical Specifications & Requirements

  • Scope: Supply, Installation, Testing, Commissioning, Training of operators; compliance with safety health and environment for hazardous items.
  • Delivery address: FLT LT RAHUL SINGH BISHT, 39 WING AIR FORCE STATION, UDHAMPUR, JAMMU & KASHMIR 182101.
  • Key conditions: Installation/commissioning by OEM or authorized reseller; MSDS and batch/ manufacturing details visible on packaging; non-toxic product requisites; safety labeling for hazardous materials.
  • Standards/standards references: Explicit standards not provided; emphasis on market life and non-obsolescence; disposal and handling guidelines implied by safety conditions.
  • Quantity/Value context: 130 items in BOQ with an estimated project value of ₹794,274.00.

Terms, Conditions & Eligibility

  • Delivery terms: Delivery period as per option clause, minimum 30 days for additional time; delivery commences from the last date of the original delivery order.
  • EMD/guarantees: No explicit EMD amount specified; bid should reflect compliance with vendor code creation and required financial documentation.
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization or certified resellers required for installation.
  • Compliance: Products must be current market offerings with at least 2-year residual life; no end-of-life items.
  • Warranty/Support: Not explicitly stated; installation and commissioning must be executed by OEM personnel or certified partners.

Key Specifications

  • Scope includes Supply, Installation, Testing, Commissioning and Operator Training

  • Delivery address: 39 Wing Air Force Station, Udhamur, Jammu & Kashmir 182101

  • OEM / OEM-certified resource required for installation and commissioning

  • Hazardous item handling with MSDS, barcodes, batch numbers and weight details

  • Non-toxic material requirements and safety labeling on packaging

Terms & Conditions

  • Option clause allows up to 25% quantity variation at contracted rates

  • Products must have at least 2 years residual market life

  • Installation/commissioning by OEM or authorised reseller

  • Delivery period aligned to original delivery order plus extensions as per clause

Important Clauses

Payment Terms

Not explicitly stated; ensure payment terms align with standard government practice for supply/installation contracts.

Delivery Schedule

Delivery period begins after the original delivery order; extended time calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Not specified; bidders should inquire for LD or performance bond details during bid submission.

Bidder Eligibility

  • Proven experience in security equipment supply/installation for governmental units

  • Financial capacity to support procurement with required working capital

  • Compliance with OEM installation and training requirements

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

BID & GeM Expert Consultancy

End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

Bid Preparation GeM Registration Document Filing

Free consultation · 24h response

Documents 4

GeM-Bidding-8698715.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 130 Items Sign in for GEM prices

#1

Alcohol based antimicrobial Hand Gel

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30 bott Delivery: 15 days
#2

Tab Aceclofenac 100mg and Tab PCM 500mg

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#3

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#4

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#5

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#7

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#8

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#9

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#10

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#11

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#12

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#13

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#15

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#22

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#43

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT mandate certified by bank

5

OEM authorization / OEM-certified reseller details

6

Technical bid documents demonstrating installation capabilities

7

Experience certificates relevant to security equipment installation

8

Any safety data sheets or MSDS for hazardous items (if applicable)

Reverse Auction Schedule

Completed

Start

30-Jan-2026, 6:00 pm

End

02-Feb-2026, 9:00 am

Duration: 63 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Technical Results

S.No Seller Item Date Status
1
BHAWANI ASSOCIATES   Under PMA
-14-01-2026 19:35:09
2
C P TRADERS AND GENERAL ORDER SUPPLIERS   Under PMA
-15-01-2026 09:31:13
3
CHOWDHARY PHARMACEUTICALS   Under PMA
-15-01-2026 00:17:59
4
CROWN PHARMACEUTICALS   Under PMA
-14-01-2026 18:36:15
5
K.M. PHARMACEUTICALS   Under PMA
-14-01-2026 17:31:19
6
KANDA ENTERPRISES   Under PMA
-12-01-2026 13:59:26
7
M/S EVA TRADERS   Under PMA
-15-01-2026 11:36:11
8
MEDICARE AGENCIES   Under PMA
-15-01-2026 11:55:47
9
SUNIL PHARMACY   Under PMA
-15-01-2026 10:48:50

Financial Results Initial Bid

Rank Seller Price Item
L1
K.M. PHARMACEUTICALS(MSE,MII)( MSE Social Category:General )    Under PMA
Item Categories : Alcohol based antimicrobial Hand Gel,Tab Aceclofenac 100mg and Tab PCM 500mg,Paracetamol 1 gm per 1
L2
CROWN PHARMACEUTICALS (MSE,MII)( MSE Social Category:General )    Under PMA
Item Categories : Alcohol based antimicrobial Hand Gel,Tab Aceclofenac 100mg and Tab PCM 500mg,Paracetamol 1 gm per 1
L3
BHAWANI ASSOCIATES (MSE,MII)( MSE Social Category:General )    Under PMA
Item Categories : Alcohol based antimicrobial Hand Gel,Tab Aceclofenac 100mg and Tab PCM 500mg,Paracetamol 1 gm per 1
L4
CHOWDHARY PHARMACEUTICALS (MSE,MII)( MSE Social Category:General )    Under PMA
Item Categories : Alcohol based antimicrobial Hand Gel,Tab Aceclofenac 100mg and Tab PCM 500mg,Paracetamol 1 gm per 1
L5
MEDICARE AGENCIES (MSE,MII)( MSE Social Category:General )    Under PMA
Item Categories : Alcohol based antimicrobial Hand Gel,Tab Aceclofenac 100mg and Tab PCM 500mg,Paracetamol 1 gm per 1
L6
C P TRADERS AND GENERAL ORDER SUPPLIERS (MSE,MII)( MSE Social Category:General )    Under PMA
Item Categories : Alcohol based antimicrobial Hand Gel,Tab Aceclofenac 100mg and Tab PCM 500mg,Paracetamol 1 gm per 1
L7
SUNIL PHARMACY (MSE,MII)( MSE Social Category:General )    Under PMA
Item Categories : Alcohol based antimicrobial Hand Gel,Tab Aceclofenac 100mg and Tab PCM 500mg,Paracetamol 1 gm per 1
L8
M/S EVA TRADERS (MII)   Under PMA
Item Categories : Alcohol based antimicrobial Hand Gel,Tab Aceclofenac 100mg and Tab PCM 500mg,Paracetamol 1 gm per 1

Reverse Auction Results Final Prices

These are the final prices after the reverse auction event. Prices may be lower than initial bids.

Rank Seller Final Price Item
L1CHOWDHARY PHARMACEUTICALS(MSE,MII)   Under PMA Winner ₹5,79,242Item Categories : Alcohol based antimicrobial Hand Gel,Tab Aceclofenac 100mg and Tab PCM 500mg,Paracetamol 1 gm per 1
L2K.M. PHARMACEUTICALS (MSE,MII)   Under PMA₹5,96,773Item Categories : Alcohol based antimicrobial Hand Gel,Tab Aceclofenac 100mg and Tab PCM 500mg,Paracetamol 1 gm per 1
L3CROWN PHARMACEUTICALS (MSE,MII)   Under PMA₹6,18,362Item Categories : Alcohol based antimicrobial Hand Gel,Tab Aceclofenac 100mg and Tab PCM 500mg,Paracetamol 1 gm per 1
L4BHAWANI ASSOCIATES (MSE,MII)   Under PMA₹6,43,122Item Categories : Alcohol based antimicrobial Hand Gel,Tab Aceclofenac 100mg and Tab PCM 500mg,Paracetamol 1 gm per 1

🎉 L1 Winner

CHOWDHARY PHARMACEUTICALS(MSE,MII)   Under PMA

Final Price: ₹5,79,242

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid in the Udhamur IAF security equipment tender 2025?

Bidders must submit PAN, GST, cancelled cheque and EFT mandate, plus OEM authorization. Ensure the product is not obsolete with at least 2 years residual life and installation by OEM-certified personnel. Include installation, testing, commissioning and operator training in the bid price.

What documents are required for the IAF Udhamur bid submission?

Submit PAN, GSTIN, cancelled cheque, EFT mandate, OEM authorization, installation capabilities, and experience certificates for security equipment projects. Also provide MSDS for hazardous items and any safety-related sheet or batch details as applicable.

What is the delivery timeline and option clause for quantity variation?

Delivery starts after the original delivery order; option clause allows up to 25% increase in quantity at contracted rates. Additional time is calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days, and may extend within original delivery window.

What standards or certifications are required for this tender?

While specific standards are not listed, ensure ISI/ISO certifications are fulfilled if applicable and confirm non-toxicity and safe packaging with MSDS availability for hazardous items.

What is the estimated contract value and location for the bid?

Estimated value is ₹794,274.00 for the Udhamur, Jammu & Kashmir 182101 site, covering supply, installation, testing, commissioning and operator training for security equipment.

Who can perform installation and commissioning for this IAF tender?

Only OEM or OEM-certified resources or OEM-authorized resellers may perform installation, testing and commissioning, ensuring proper compliance and warranty support.

What are the key eligibility criteria for bidders in this IAF tender?

Bidders must demonstrate relevant security equipment installation experience, possess GST and PAN, provide financial statements, and show capability to deliver installation and training per scope; ensure products have at least 2 years residual market life.

What packaging and hazard labeling requirements apply to hazardous items?

Hazardous items must display MSDS, batch number, manufacturing date, gross/net weight, shelf life, and hazard symbols on packaging; proper transport and handling measures must be specified.

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