Indian Army Department Of Military Affairs Security Equipment Tender 2026 - 24 Month Warranty, 0.5% LD, Depot Sample Compliance

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a security equipment procurement under the GEM portal framework. The tender references a 24-month warranty and a performance/quality regime verified by an independent Board of Officers. An EMD amount of 1 is indicated, with depot-sample conformity as a key acceptance criterion. The contract contemplates option-based quantity adjustments up to 25%, with extended delivery time proportional to the additional quantity. Bidders must physically verify the depot sample at their own cost prior to bid submission, and delivery timelines hinge on the original delivery period plus option-derived extensions. This procurement emphasizes depot-grade conformity, independent quality vetting, and strict post-award inspection. Unique elements include liability for timely delivery and the warranty obligation on all scheduled items, ensuring long-term reliability for military deployment. The scope appears to be multi-item, with five BOQ entries, though exact quantities and item descriptions are not disclosed in the available data.

Technical Specifications & Requirements

• Depot sample conformity: items must match the depot sample ascertained by BOO after award and before bulk supply
• Depot inspection: independent Board of Officers conducts quality vetting; bidder bears verification costs
• Warranty: 24 months for all scheduled items; submit a signed warranty certificate
• EMD: original copy to reach the buyer by bid opening; amount shown as 1
• Delivery terms: option to increase quantity by up to 25% during contract; delivery period adjusted proportionally
• Documentation: bidder undertaking certifying genuineness of uploaded documents; SLA considerations if applicable
• Penalties: LD at 0.5% per week, capped at 10% of contract value; risk and expense clause applies for late delivery

Terms, Conditions & Eligibility

• EMD/Security deposit: ₹1 (as per data) to be provided and physically delivered by bid opening
• Warranty: 24 months (ALL Schedule) with signed certificate on official letterhead
• Depot verification: mandatory pre-bid depot visit at bidder’s expense; depot sample controls acceptance
• Delivery extension: extensions calculated as (Additional quantity ÷ Original quantity) × Original delivery period, with minimum 30 days
• Quality assurance: competitive tender requires independent vetting; non-conformity may lead to rejection
• Compliance: bidders must comply with option-clause delivery adjustments and related terms
• Risk clause: risk and expense for delayed or defective delivery; force majeure considered
• Documentation: submit GST, PAN, experience certificates, financials, OEM authorizations, and technical bid documents as required