2540-72-015-1433 X-4115800,2940-003887 F-4033800,2157-5440-0114,3010-000644,31100M80C00,14300-80C11
Indian Army
Posted:
8 February 2025
Closed:
1 March 2025
GEM
GEM
Indian Army Department Of Military Affairs Goods Supply Tender 2026 - ISMS/GST Compliance, Post-Inspection 2026
Bid Publish Date
10-Jun-2026, 2:05 am
Bid End Date
20-Jun-2026, 9:00 am
Location
MATHURA , UTTAR PRADESH
Progress
Issue10-Jun-2026, 2:05 am
AwardPending
Quantity
193
Category
6240-013698
Bid Type
Two Packet Bid
Key Highlights
- • Critical quantity variation rights up to 50% during contract
- • Advance sample submission: 5 samples within 5 days of award
- • Nominated inspection agency for pre-dispatch and post-receipt inspection
- • GST treatment: bidder to determine GST; reimbursement as actuals or applicable rate
- • Vendor Code Creation requires PAN, GSTIN, cancelled cheque, EFT mandate
- • Supply-only scope; no manufacturing or additional services
- • Delivery timeline calculations with minimum 30 days
- • No specific tender ID or dates included in content
Categories
7
Tender Overview
Indian Army via the Department Of Military Affairs invites bids for Supply of Goods under a 5-item BOQ. Estimated scope includes bulk supply with delivery terms subject to an option clause allowing up to 50% quantity variation and extended delivery time via a calculated formula. Pre-award activity requires submission of advance samples (5) within 5 days of contract award, with buyer approval or modification within the same window. Inspection is conducted by the nominated agency, with post-receipt inspection at the consignee site. The contract scope is limited to sales only, with GST handling managed per bidder’s standalone assessment. Key differentiators include the option-based delivery schedule and pre-supply sample validation.
Technical Specifications & Requirements
- Scope of supply: Only supply of goods; no manufacturing or services included.
- Advance sample: Submit 5 samples within 5 days of award; buyer to approve or specify modifications within 5 days.
- Inspection: Pre-dispatch and post-receipt inspections managed by an approved Inspection Agency (STATION BOO referenced).
- GST handling: Bidders to determine GST applicability; reimbursement as actuals or applicable rate, whichever is lower, subject to quoted GST percentage.
- Delivery terms: Option clause permits up to 50% quantity variation; delivery period begins after the last original delivery order date and can extend with calculated time (minimum 30 days).
- Payment/ invoicing: GST invoice uploaded with GST portal payment screenshot; EMI/other terms not specified.
- BOQ: 5 items listed; specific quantities not disclosed in data.
Terms, Conditions & Eligibility
- Option clause: Purchaser may increase/decrease quantity up to 50% during contract and currency.
- Vendor Code Creation documents: Submit PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank.
- Financial standing: Not in liquidation or bankruptcy; bidder must upload an undertaking.
- GST responsibility: Bidder bears GST calculation; reimbursement capped by actuals or quoted rate.
- Pre/post inspection: Inspections by nominated agency (STATION BOO) as applicable.
- Sample requirements: Submit advance samples within 5 days of award; conformity or modification timeline provided.
Key Specifications
-
Scope of supply: Goods only
-
Advance samples: 5 units within 5 days of award
-
Inspection: Pre-dispatch and post-receipt by nominated agency (STATION BOO)
-
GST handling: bidder determines GST; reimbursement as actuals or lower of actuals/applicable rate
-
Delivery: 50% quantity variation permitted; time extension formula with minimum 30 days
Terms & Conditions
-
Option-based quantity adjustment up to 50% during and, subject to contract terms
-
Advance samples required within 5 days of award with buyer feedback in 5 days
-
GST and payment processes hinge on bidder-provided GST details and portal invoicing
Important Clauses
Payment Terms
GST invoice must be uploaded on the GeM portal; payment terms aligned with GST reimbursement per actuals or quoted rate.
Delivery Schedule
Delivery period starts after the last date of original delivery order; additional time computed as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
Penalties/Liquidated Damages
Not specified in data; implied adherence to delivery timelines and quality expectations per ATC/Sample approvals.
Bidder Eligibility
-
Not under liquidation or bankruptcy; undertaking required
-
PAN, GSTIN available; EFT mandate provided
-
Ability to supply goods with pre/post inspection compliance
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
6240-013698 , 2540-72-015-1433 X-4115800 , 2520-72- 0000521 , F-4735100 , F-7614860
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN ARMY
BID & GeM Expert Consultancy
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Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 4
GeM-Bidding-9445755.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Past Similar Tenders
(Historical Results)
5 found
Indian Army Goods Supply Tender 2026 - GeM Defence Item Procurement 7 BOQ Lots, GST/EMD Compliance
Indian Army
MATHURA, UTTAR PRADESH
Posted:
3 February 2026
Closed:
13 February 2026
GEM
2520-72-0473321,F-8068100,6220-004486,2940-72-0467508,p-1602051,6220-004180 F-2350300,2520-012810,2
Indian Army
MATHURA, UTTAR PRADESH
Posted:
9 February 2026
Closed:
19 February 2026
GEM
Indian Army Department Of Military Affairs Tender for Supply, Installation, Testing, Commissioning of Goods and Training 2026 (GeM) – Defence Equipment with 25% Option Clause
Indian Army
MATHURA, UTTAR PRADESH
Posted:
18 February 2026
Closed:
2 March 2026
GEM
6680-000506,2540-009040,2590-024062,2590-024066,6220-004483,6240-013624,F-7875600,P-1602051,X-74134
N/A
HISAR, HARYANA
Posted:
6 June 2025
Closed:
27 June 2025
GEM
Tender Results
Loading results...
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
#1
6240-013698
LAMP FLUORESCENT BULB SIDE LAMP AND TAIL
135 nos
Delivery: 60 days
#2
2540-72-015-1433 X-4115800
TARPAULIN ASSY CANOPY
15 nos
Delivery: 60 days
#3
2520-72-0000521
REPAIR KIT MECHANICAL TRANSMISSION
13 nos
Delivery: 60 days
#4
F-4735100
ADJUSTABLE SPANNER 200 205 MM
16 nos
Delivery: 60 days
#5
F-7614860
DOOR FULL HANDLE ASSIST HANDLE
14 nos
Delivery: 60 days
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | 6240-013698 | LAMP FLUORESCENT BULB SIDE LAMP AND TAIL | 135 | nos | hunny2901 | 60 | |
| 2 | 2540-72-015-1433 X-4115800 | TARPAULIN ASSY CANOPY | 15 | nos | hunny2901 | 60 | |
| 3 | 2520-72-0000521 | REPAIR KIT MECHANICAL TRANSMISSION | 13 | nos | hunny2901 | 60 | |
| 4 | F-4735100 | ADJUSTABLE SPANNER 200 205 MM | 16 | nos | hunny2901 | 60 | |
| 5 | F-7614860 | DOOR FULL HANDLE ASSIST HANDLE | 14 | nos | hunny2901 | 60 |
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Historical Data
Required Documents
1
PAN Card copy
2
GSTIN copy
3
Cancelled cheque copy
4
EFT mandate certified by bank
5
Undertaking of financial standing (no liquidation/bankruptcy)
6
GST invoice and GST portal payment screenshot during invoicing
7
Advance sample submission documents (5 samples within 5 days of award)
8
Inspection agency clearance documents (if applicable)
Frequently Asked Questions
How to bid for Indian Army goods tender 2026 in Military Affairs
Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate along with bid; ensure advance samples (5) within 5 days of award and prepare for post-receipt inspection by the nominated agency. GST handling follows actuals or lower quoted rate, with invoice uploaded on GeM.
What documents are required for Army procurement bid 2026
Submit PAN, GSTIN, cancelled cheque, EFT mandate, and an undestanding not in liquidation; provide GST invoice and GST portal payment confirmation. Include samples within 5 days of award and relevant inspection clearance if applicable.
What are the delivery terms for Army supply tender 2026
Delivery can be adjusted up to 50% of contracted quantity; delivery period starts after the original order date and can extend per the formula (increased/original quantity) × original period, minimum 30 days.
What is the inspection process for this government tender in 2026
Pre-dispatch inspection may occur at seller premises and post-receipt inspection at consignee site; inspections handled by the nominated inspection agency (STATION BOO). Ensure compliance before bulk manufacturing and acceptance.
How is GST handled in the Army goods tender 2026
GST payable by the bidder is reimbursed as actuals or as per applicable rate, whichever is lower, subject to the maximum quoted GST percentage; ensure GST invoice and portal confirmation with submission.
What are the sample requirements for award of this tender
Submit 5 samples within 5 days of award; buyer will approve or specify modifications within 5 days; supplied goods must conform to approved sample specifications.
What happens if quantities increase under the option clause
The purchaser may increase quantity up to 50% during the contract at contracted rates; supply timelines extend accordingly with minimum 30 days additional time.
Which agency conducts inspections for the Army procurement 2026
Nominated Inspection Agency conducts both pre-dispatch and post-receipt inspections; STATION BOO referenced as a potential inspector; ensure readiness for on-site verification.
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Documents 4
GeM-Bidding-9445755.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS