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Rashtriya Chemicals And Fertilizers Limited Hoerbiger Instrument Air Spares Tender K-3901 to K-3905 Haryana 2026

Bid Publish Date

07-Jul-2026, 9:46 am

Bid End Date

24-Jul-2026, 10:00 am

Location

RAIGAD , MAHARASHTRA
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Progress

Issue07-Jul-2026, 9:46 am
Corrigendum17-Jul-2026
AwardPending
Explore all 6 tabs to view complete tender details

Quantity

84

Category

300042856

Bid Type

Single Packet Bid

Categories 2

OSCILLATING PUMPS VALVE

Tender Overview

  • Organization: Rashtriya Chemicals And Fertilizers Limited (RCF), Department of Fertilizers, India. - Product/Service: Instrument air compressor spares and assemblies (Hoerbiger) for K-3901 to K-3905, including valve plates, delivery valves, suction/discharge valves. - Quantity: 50 units valve plate HP, 20 units plate valve LP, 4 each LP/HP assemblies, 6 HP discharge assemblies. - Location: India (Make in India requirement noted). - Estimated Value: Not disclosed; scope covers multiple spare parts from a single OEM. - Key Differentiator: Interchangeability guarantee with existing spares; OEM proprietary spares from Hoerbiger; Make in India declaration required.

Technical Specifications & Requirements

  • Spare parts: Valve plate HP for IAC K-3901 to K-3905 (HOERBIGER P/N 0-112418); Plate valve LP for IAC K-3901 to 3905 (KPL P/N 50-076623); Delivery valve assemblies (KPC P/N 21700725); Suction and discharge valve assemblies (KPC P/N 21700 678; 21700778); All items branded HOERBIGER India Pvt. Ltd. - Interchangeability: Certificate to confirm compatibility with existing K-3901 to K-3905 compressors. - Documentation: Make in India declaration with local content and value addition location; GST-focused invoicing. - Payment: As per GEM term, within 10 days after CRAC and site acceptance. - Invoicing: GST invoice in consignee name with consignee GSTIN; GST portal payment screenshot. - Warranty/Support: Interchangeability guarantee required; Unsolicited bids rejected.

Terms, Conditions & Eligibility

  • GST: Reimbursement per actuals or applicable rates, capped at quoted GST. - Documentation to submit with bid: PAN, GSTIN, cancelled cheque, EFT mandate. - Payment terms: 10 days against CRAC; delivery acceptance at site. - Make in India: Declaration with local content; BOM mentions. - OEM/Brand: Hoerbiger India Pvt. Ltd. spares; proprietary items. - Tender rules: Bids from non-OEM or non-conforming parties may be rejected; ensure accurate rates inclusive of all taxes.

Key Specifications

  • Valve plate HP for IAC K-3901 to 3905: HOERBIGER P/N 0-112418, qty 50

  • Plate valve LP for IAC K-3901 to 3905: KPL P/N 50-076623, qty 20

  • Delivery valve assemblies for K-3901,3902,3903,3904,3905: KPC P/N 21700725, qty 4

  • Suction valve assemblies for K-3901 to 3905: KPC P/N 21700 678, qty 4

  • Discharge valve assemblies for K-3901 to 3905: KPC P/N 21700778, qty 6

  • Brand/OEM: HOERBIGER India Pvt. Ltd., interchangeability certificate required

Terms & Conditions

  • Make in India declaration with local content and value addition

  • GST invoicing in consignee name with GSTIN and portal payment proof

  • Interchangeability certificate confirming compatibility with existing compressors

  • 10-day payment term from CRAC after site acceptance

Important Clauses

Payment Terms

Payment within 10 days against CRAC and site acceptance, as per GEM terms

Delivery Schedule

Delivery/dispatch aligned with project site acceptance; no specific calendar dates stated

Penalties/Liquidated Damages

Not specified in provided terms; adherence to GEM guidelines implied

Bidder Eligibility

  • OEM authorization or proven dealer for HOERBIGER India spares

  • Experience supplying high-precision compressor spares to manufacturing sectors

  • Make in India declaration with local content and value addition

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

300042856 , 300042855 , 300042802 , 300042803 , 300042804

Payment Timelines

Payments shall be made to the Seller within 10 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)

Delivery Details

Max Delivery Days

120

Delivery Locations

1

Delivery Cities

Raigad

Delivery Pincodes

402208

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Amit Sharad Jage402208,STORES, RCF Ltd Thal, Alibag, District RaigadRaigadMaharashtra40220850120-

Authority Records

MINISTRY OF CHEMICALS AND FERTILIZERSFERTILIZERS DEPARTMENT

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Documents 5

GeM-Bidding-9559453.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 5 Items Sign in for GEM prices

#1

300042856

PLATE VLV.HP IAC

50 no Delivery: 120 days
#2

300042855

PLATE VLV.LP 50-076623

20 no Delivery: 120 days
#3

300042802

AMM-K-3901 TO 3905-ASSY LP DISCH VALVE

4 no Delivery: 120 days
#4

300042803

AMM-K-3901 TO 3905-ASSY HP SUCTION VALVE

4 no Delivery: 120 days
#5

300042804

AMM-K-3901 TO 3905-ASSY HP DISCH VALVE

6 no Delivery: 120 days

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Required Documents

1

PAN card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT mandate certified by bank

5

Make in India declaration with local content and value addition

6

GST invoice generation details and GST portal payment screenshot

7

Interchangeability certificate from bidder for K-3901 to K-3905 spares

8

OEM authorization for Hoerbiger India Pvt. Ltd. spares (if required by bidder)

Corrigendum Updates

1 Update
#1

Update

17-Jul-2026

Extended Deadline

24-Jul-2026, 10:00 am

Opening Date

24-Jul-2026, 10:30 am

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for Hoerbiger instrument air spares tender in India 2026

Bidders must submit PAN, GSTIN, canceled cheque, and EFT mandate; provide Make in India declaration with local content; supply interchangeability certificate for K-3901 to K-3905 spares; conform to GST invoicing in consignee name and 10-day GEM payment after CRAC and site acceptance.

What documents are required for RCF spares tender 2026

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, Make in India declaration with value addition details, OEM authorization for Hoerbiger spares, and GST portal payment screenshot; ensure interoperability certificate is included for K-3901 to K-3905.

What are the technical specifications for K-3901 to K-3905 spares

Spare parts include HP valve plates, LP plate valves, delivery, suction, and discharge valve assemblies with HOERBIGER P/N references; quantities 50, 20, 4, 4, 6 respectively; spares must be interchangeable with existing compressors and carry a formal certificate.

What is the payment timeline for RCF instrument air spare parts

Payment is due within 10 days against CRAC and subject to site acceptance; bidders must ensure GST-compliant invoicing in the consignee’s name with GSTIN and submit payment proof via GST portal screenshot.

What is the Make in India requirement for this tender

Bidder must submit Make in India declaration with percentage of local content and location of value addition on company letterhead, referencing the tender number and confirming local manufacturing or assembly of spares.

What is interchangeability certification for spares in this tender

Bidders must provide an interchangeability certificate proving that supplied spares are compatible with K-3901 to K-3905 compressors; unsolicited bids are rejected and OEM-affiliated spares from HOERBIGER India Pvt. Ltd. are preferred.

Which brand and OEM spares are accepted for the K-3901 series

Only HOERBIGER India Pvt. Ltd. spares are accepted with a formal interchangeability certificate; ensure all P/Ns 0-112418, 50-076623, 21700725, 21700 678, 21700778 are used as specified.

What is the GST handling and invoicing requirement for suppliers

GST is reimbursed per actuals or applicable rates (whichever is lower); invoices must be in consignee name with consignee GSTIN; upload GST invoice scan and GST portal payment confirmation on the GEM portal.

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