Southern Railway All in One PC (V2) Tender Kerala/TN/Karnataka Service Centers 2025 BIS ISO Windows Preloaded

Tender Overview

The Southern Railway invites bids for an All in One PC (V2) procurement intended for the Railway Palakkad division. Estimated value is ₹2,130,840 with an Earnest Money Deposit of ₹42,620. The scope centers on a factory-preloaded Windows OS system that meets specific connectivity, RAM, storage, display, and I/O requirements. OEMs must demonstrate five years of experience in All in One desktop manufacturing and maintain functional service centers in Kerala, Tamil Nadu, and Karnataka. The procurement emphasizes BIS certification, OEM authorization, and local content declarations to qualify under MII clauses. A 25% quantity variation is permissible during both initial and extended delivery periods, with delivery calculated from the last order date and a minimum 30-day extension rule. This tender emphasizes compliance with vendor ATC annexures and brand integrity across chassis, monitor, keyboard, and mouse.

Technical Specifications & Requirements

• Product category: All in One PC (V2) – scope includes chassis, monitor, keyboard, and mouse
• Processor number and RAM: exact processor and RAM size must be declared; RAM type to be specified
• Storage: type and capacity to be confirmed; includes installed storage
• Display: diagonal size in inches to be specified
• Input/Output: mouse connectivity, keyboard connectivity, and number of ports
• Graphics: graphics type; may require integrated or discrete GPU
• Operating System: factory preloaded with Windows; OS certification proof required
• OS/Hardware certifications: Microsoft Windows Hardware Certification report; BIS certification required
• OEM/Branding: OEM authorization; OEM logo embossed/etched on all accessories; no stickers
• Warranty/Support: not explicitly stated; ensure supplier provides relevant warranty terms
• ATC submissions: mandatory annexures uploaded for additional specification parameters

Terms, Conditions & Eligibility

• EMD: ₹42,620 (deposit via approved channel) and related payment terms to be observed
• Experience: minimum 5 years in All in One desktop manufacturing; established service centers in Kerala, Tamil Nadu, Karnataka
• Delivery: option clause allows up to 25% quantity variation; delivery period linked to original + extended period, minimum 30 days
• OEM authorization: bid must include OEM authorization/brand proof; BIS-approved manufacturers preferred
• Documentation: include GST, PAN, experience certificates, financial statements, EMD documents, technical bid, OEM authorizations, BIS certificate, Windows certification
• Declarations: factory pre-loaded genuine OS, OEM logo on accessories, and local content declaration for MII eligibility
• Penalties: adhere to delivery schedules and quality benchmarks as per ATC; failure could invoke OEM-specific and procurement penalties