Indian Army Department Of Military Affairs Tender for Basic Hardware Items (Tube Spear, Steel Tray, Spirit Lamp, Weighing Scale) 2025

Tender Overview

The Indian Army, Department Of Military Affairs, seeks supply of basic hardware items including Tube Spear, Tube, Spear, Funnel, Small items, Weighing Scale, Steel Tray, and Spirit Lamp. Although exact quantities and the estimated contract value are not disclosed, the BOQ records 8 total items. The tender emphasizes bulk supply with an option clause allowing up to 25% quantity variation and a delivery timeline linked to original delivery periods. A unique feature is the advance sample approval requirement before bulk manufacturing, with staged approval timelines and potential non-conforming sample consequences. This procurement targets vendors capable of rapid scale, strict conformity to approval samples, and compliance with contract-specific delivery terms.

Technical Specifications & Requirements

• Items listed: Tube Spear, Tube, Spear, Funnel, Small items, Weighing Scale, Steel Tray, Spirit Lamp (category includes basic military hardware).
• No explicit technical specifications provided in the tender data; emphasis on sample approval prior to bulk production.
• Key process requirements include submitting 2 advance samples within 5 days of contract award, with buyer feedback within 7 days, and supply strictly per approved sample or communicated modifications.
• Option clause permits increasing/decreasing quantity by up to 25% during and after contract award, with delivery time recalculated using a defined formula and a minimum 30-day extension.
• No EMD amount disclosed; bidder readiness to adhere to sample-based quality control is critical.

Terms, Conditions & Eligibility

• Delivery and quantity: option to adjust up to 25% of bid/contract quantity; delivery period extends per formula; minimum 30 days additional time.
• Advance sample: 2 samples to be submitted within 5 days; buyer approves or requests modifications within 7 days; bulk supply must reflect approved sample.
• Financial standing: bidder must avoid liquidation or bankruptcy; an undertaking to this effect must be uploaded with bid.
• Documentation on award: suppliers must provide PAN, GSTIN, cancelled cheque, EFT mandate; terms include post-award sample approval and potential termination for major deviations.