Indian Army Department of Military Affairs Pad Assy Brake and Automotive Spare Parts Procurement 2026

Tender Overview

The Indian Army (Department of Military Affairs) is inviting bids for the supply of automotive spare parts spanning a broad category list (Pad Assy Brake, Brake Pad, Fuel Filter, Arm Front Suspension RH/LH, End Tie Rod, Spark Plug, Cabin Air Filter, Wiper Blade, Oil Filter, Brake Disc Assy, Bulb 12V 60/55W, Brake Shoe, Clutch Master Cyl asst, Ball Joint Lower, etc.) with an estimated value of ₹120,000. The procurement scope specifies Only supply of Goods, and the BoQ shows 40 total items though item-level quantities are not disclosed. The contract documents emphasize rapid supplier readiness, sample approval, and post-award quality conformity to buyer specifications.

Key differentiators include a mandatory advance sample submission, a 30-day window to establish a functional Service Centre if not present, and a flexible option clause allowing up to 50% quantity variation at contracted rates. The tender underscores batch-by-batch delivery relevance, with delivery timelines anchored to the original delivery period and extended periods calculated by a defined formula, ensuring predictable lead times for military spares.

This tender represents a government procurement opportunity suited to OEMs and suppliers with robust logistics, established service networks, and prior experience in distributing high-volume vehicle spares within India. The emphasis on sample approval, service feasibility, and option-driven quantity adjustments are notable considerations for bidding firms.

Technical Specifications & Requirements

• Scope: pure supply of automotive spare parts listed in the tender categories, with 40 items in the BoQ.
• Delivery framework: delivery periods governed by the option clause; additional time calculation = (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
• Advance sample process: submit 1 advance sample within 5 days of award; buyer to approve or list modifications within 5 days; bulk supply aligned to approved sample; potential LD if buyer delays sample approval.
• Service capability: bidder or OEM must have a Functional Service Centre in the state of each consignee location or establish one within 30 days of award; payment release contingent on documentary evidence of a functional centre.
• Quality/compatibility emphasis: all parts must align with buyer specifications; deviations may trigger corrective actions or contract termination at buyer’s discretion.
• Warranty and aftersales: carry-in or on-site warranty terms to be verified; service-centre readiness is a critical eligibility factor.
• Documentation readiness: bidders should prepare OEM authorizations, GST, PAN, and standard financial documentation for bid submission.

Terms, Conditions & Eligibility

• EMD: not explicitly specified in the accessible excerpt; bidders should verify exact amount in the tender portal.
• Delivery terms: delivery timeline anchored to original order and extended periods; option-based quantity adjustments up to 50% of contracted quantity.
• Payment terms: payment release is contingent on establishing a functional service centre and submission of related documentary evidence; exact payment milestone details require the purchase order terms.
• Sample clearance: advance sample must be approved by buyer before bulk manufacturing; failure to obtain timely approval may shift delivery timelines without LD.
• Service network: mandatory presence or rapid establishment of service centres in each consignee state; non-compliance can affect bid acceptance and payment clearance.
• Documentation: provide GST registration, PAN, experience certificates, financial statements, EMD documents, technical bid, and OEM authorizations as applicable.