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Gujarat Agriculture & Cooperation Department Catering Services Tender Patan 2025 - Veg Catering, Water Bottles, EMD ₹65,500

Bid Publish Date

31-Dec-2025, 1:06 pm

Bid End Date

15-Jan-2026, 1:00 pm

EMD

₹65,500

Value

₹21,75,000

Location

PATAN , GUJARAT

Progress

Issue31-Dec-2025, 1:06 pm
AwardPending
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Quantity

35000

Bid Type

Two Packet Bid

Key Highlights

  • • Service scope includes veg catering per packet with multiple meal buffets and associated beverages and desserts
  • • EMD amount: ₹65,500; EMD submission via DD/FDR or online with required hardcopy delivery
  • • DD/FDR beneficiary: ASSISTANT DIRECTOR, STATE FROZEN SEMEN PRODUCTION AND TRAINING INSTITUTE, PATAN; SBI Patan for payment
  • • Delivery/contract flexibility: ±25% quantity or duration adjustment allowed
  • • Service provider must have an in-state office in the consignee state with documentary evidence
  • • No BoQ items listed; emphasis on catering service capabilities and packaging formats (vegs, water bottles, ice cream)

Categories 4

FOODS AND DRINKS BREAKFAST BOX CATERING SERVICE

Tender Overview

The Gujarat Agriculture & Cooperation Department in Patan invites bids for comprehensive catering services in multiple meal formats, covering veg packet meals, 200 ml water bottles, ice cream 100 ml minimum, breakfast, lunch, dinner buffets, snacks and sweets. Estimated contract value is ₹2,175,000 with an EMD of ₹65,500. The procurement requires service provider offices to be located within the same state as the consignee. The scope includes various meal configurations and packaging formats to serve government events and daily operations. A flexible quantity/duration clause allows ±25% adjustments at contract issue and after award. A formal DD/FDR-based EMD method is allowed, with hardcopy delivery within 5–15 days after award.

Technical Specifications & Requirements

  • Item scope: Catering Service per Packet based - Veg for multiple meal types (Breakfast Buffet, Lunch Buffet, Dinner Buffet) plus Veg Snacks, Sweets, and Ice Cream (minimum 100 ml).
  • Water provisions: Water Bottle 200 ml per serving.
  • Estimated value: ₹2,175,000; EMD: ₹65,500.
  • Delivery/installation: Office presence requirement—service provider must have an in-state office in the consignee state; proof to be submitted.
  • EMD submission options: Account Payee Demand Draft or Fixed Deposit Receipt (FDR) in favor of the Assistant Director, State Frozen Semen Production and Training Institute, Patan, payable at SBI Patan; scanned copy plus hardcopy delivery timelines specified.
  • PBG/Performance security: Can be submitted as DD or maintained as PBG; FDRs accepted with pledge terms.
  • BOQ: No items listed; zero line items; terms emphasize flexible quantity adjustments and provider availability.

Terms, Conditions & Eligibility

  • EMD: ₹65,500 (DD or online; multiple forms allowed as per GeM terms) with hardcopy delivery within 5 days post bid end.
  • Quantity/Duration: Buyer can adjust up to ±25% at contract issue; post-award, adjustments must not exceed 25%.
  • Delivery office: Service provider must have an in-state office in the consignees’ state; documentary evidence required.
  • Payment terms: Not explicitly stated in the excerpt; ensure documentation aligns with GeM/State procurement norms.
  • Documentation: Submit GSTIN, PAN, experience certificates, financial statements, EMD proof, technical bid, and OEM authorizations where applicable.
  • Penalties: Not specified in provided terms; ensure standard contract penalties and LD clauses are reviewed during bid.
  • Warranty/AMC: Not specified; verify post-award support expectations in tender documents.

Key Specifications

  • Product/service names: 'Catering Service per Packet based - Veg', 'Breakfast/Lunch/Dinner Buffet', 'Veg Snacks', 'Sweets', 'Ice Cream (min 100 ml)', 'Water Bottle 200 ml'

  • Quantities/values: Estimated value ₹2,175,000; EMD ₹65,500

  • Experience: Not explicitly stated in data; ensure proven ability to handle veg catering for government events

  • Standards/Compliance: Not specified; verify ISI/ISO or local food safety certifications during bid

  • Delivery/Install: In-state office requirement; documentation evidencing local presence in Gujarat Patan

Terms & Conditions

  • 25% quantity/duration adjustment allowed pre/post award

  • EMD ₹65,500 via DD/FDR or online; hardcopy delivery within 5 days

  • In-state service office required; documentary evidence to be submitted

Important Clauses

Payment Terms

EMD to be submitted via DD/FDR or online; payment terms not clearly specified in excerpt; verify GeM terms and contract clause

Delivery Schedule

Quantity/duration adjustments permitted up to ±25% at contract issue; post-award adjustments capped at 25%

Penalties/Liquidated Damages

No LD details provided in excerpt; bidders should review standard government catering contract LD clauses during bid evaluation

Bidder Eligibility

  • Bidders must have in-state presence with an office in Gujarat Patan region

  • Experience in veg catering and buffet service for government or institutional clients

  • Comply with EMD submission via DD/FDR or online and provide hardcopy within stated timelines

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates of similar catering service projects

4

Financial statements (audited if available)

5

EMD submission proof (DD/FDR or online payment receipt)

6

Technical bid documents demonstrating capability for veg catering and buffet services

7

OEM authorizations or vendor certifications (where applicable)

8

Proof of in-state service office location in Gujarat Patan region

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for Patan catering tender in Gujarat 2025 with EMD ₹65,500

Bidders must submit GST, PAN, experience proofs, financials, EMD ₹65,500 via DD/FDR or online, and upload technical bid. Include proof of in-state office in Gujarat Patan and vendor authorizations. Ensure delivery of hardcopy EMD within 5 days of bid end/opening and comply with ±25% quantity/duration flexibility.

What documents are required for Gujarat Patan catering procurement bidding

Required documents include GST certificate, PAN, experience certificates for veg catering, financial statements, EMD proof (DD/FDR or online), technical bidding documents, OEM authorizations if applicable, and evidence of an in-state service office in Gujarat Patan to satisfy eligibility criteria.

What are the technical requirements for veg catering and water bottles in this tender

Technical scope covers veg packet catering with breakfast, lunch, dinner buffets, snacks, sweets, and 200 ml water bottles plus ice cream 100 ml minimum. Confirm service capacity to handle multi-meal service, packaging, and on-site buffet setup while meeting food-safety norms designated by the buyer.

When is the delivery window and quantity adjustment allowed for this bid

The buyer allows ±25% adjustment in contract quantity or duration at the time of contract issue; after contract award, adjustments remain capped at 25%. Plan contingencies for scale adjustments and ensure supply chain flexibility to avoid non-compliance.

What are the EMD submission options for this Gujarat tender

EMD can be submitted as Account Payee Demand Draft payable to STATE BANK OF INDIA, PATAN, or as a pledged Fixed Deposit Receipt in the name of the Assistant Director, SFPSTI Patan, with proof uploaded and hardcopy delivered within 5 days of bid end/opening.

Where should service providers have an office to meet eligibility

The tender requires an in-state service office located within the consignee state; bidders must provide documentary evidence of this office location in Gujarat Patan to satisfy the eligibility criteria.

What are the key compliance points for tender submission in Gujarat

Submit EMD proofs, technical bids, GST and PAN, experience certificates, and financials; ensure OEM authorizations if applicable; deliver hard copies of EMD or FDR/DD within specified days; confirm in-state office presence and adhere to the optional quantity/duration adjustments.

What is the estimated value and EMD amount for this catering tender

Estimated contract value is ₹2,175,000 with an EMD of ₹65,500. Prepare bid documents accordingly, ensure EMD submission in the required format, and align pricing to meet the expected scale of veg catering across breakfast, lunch, dinner buffets and related items.