Indian Army Agra Hydraulics & Drive Assembly Tender 2025 - 25% Quantity Flexibility & Service Centre Clause

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a multi-item procurement package in Agra, Uttar Pradesh, covering hydraulic filters, shaft connecting rods, 2nd gear assemblies, PTO shaft gear assemblies, bearings, field coil assemblies, drive pinions, brush carriers, housing back plates, bush sets, and regulator cum rectifier units. The BOQ lists 11 items with unspecified quantities, signifying a broad component supply contract. Notable bid terms include a flexible quantity option of up to 25% at contracted rates and a delivery timeline linked to last delivery order date. A strong emphasis on post-award sample approval, advance sample submission within 5 days, and potential delivery period adjustment without LD underscores strict quality alignment with buyer specifications.

Include: supplier capability across the listed mechanical sub-assemblies, on-time bulk supply readiness, and ability to establish a functional service centre within the state of each consignee location if needed. The tender emphasizes adherence to contract-driven modifications after sample approval and potential contract termination for major deviations. This procurement opportunity targets OEMs with diverse hydraulic and drivetrain component manufacturing capabilities.

Technical Specifications & Requirements

• 11 distinct items comprise the procurement, with no explicit quantity data provided in the BOQ.
• Key operational terms include: up to 25% quantity variation during contract and currency periods; last-date delivery baseline governs extension calculations: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
• Advance sample approval required: bidders must submit 2 samples within 5 days of award; either approve or request modifications within 5 days; bulk supply must conform to approved sample.
• Service centre clause: bidders/OEMs must have a functional service centre in the state of each consignee location for carry-in warranty; if not present, establish within 30 days of award; payment contingent on evidence of service capability.
• Penalty/termination risk present for major deviations; samples supplied for testing are generally free of cost; any pre-supply expenses prior to unconditional approval borne by the seller.

Terms, Conditions & Eligibility

• Quantity adjustment: up to 25% increase/decrease at contract and during currency at contracted rates.
• Service Centre: must be functional in each consignee state; establish within 30 days if absent; payment release upon documentary evidence of service capability.
• Advance sample process: submit 2 samples within 5 days; buyer approves or provides a modification list within 5 days; bulk supply must follow approved sample; non-conformance may trigger contract termination.
• Samples cost: generally supplier bears cost if not approved; bulk manufacturing deferred until sample approval; LD not applicable if delay stems from buyer’s approval.
• Documentation: bidders must ensure compliance with advance sample framework; ensure on-time delivery once approval is granted; ensure all consented modifications are incorporated.
• Warranty/Support: carry-in vs on-site warranty defined by service capability and location; on-site warranty may exclude service centre requirements.
• BoQ: 11 items with unspecified quantities; bidders must plan for diverse mechanical assemblies and drive components.