Guwahati Municipal Corporation Pen Refill V3 Q4 Tender Jaipur Rajasthan 2026

Tender Overview

The Guwahati Municipal Corporation seeks supply of Pen Refill (V3) – Q4 under the Guwahati Developement Department Assam. The procurement location is JAIPUR, RAJASTHAN – 302001, with a generic product category covering Pen Refills, including Tip Size and Ink Color specifications. The BOQ shows zero items, indicating a possible single-package or placeholder listing; however, the buyer imposes a qualifying option clause to adjust quantities by up to 25% either at order placement or during contract currency. This tender requires bidders to align with the extension logic and delivery-time calculations tied to the original delivery period, ensuring compliance with scalable quantities at contracted rates.

Bidder awareness of the option clause is essential to pricing strategy and delivery planning, as the purchaser may modify quantities and extend delivery windows within the defined framework. The tender’s scope centers on refill components for writing instruments, with emphasis on standard feature alignment rather than bespoke packaging or OEM constraints. Respondents should prepare for flexible demand scenarios while maintaining honor to the contracted unit rates and delivery terms.

Technical Specifications & Requirements

• Product/category: Pen Refill (V3) – Q4 with basic refill elements
• Categories: Generic pen refill type, with specified Tip Size and Ink Color requirements
• BOQ status: No items listed (No BOQ items available)
• Delivery/extension mechanism: Option to increase quantity up to 25% of bid quantity at contract, with corresponding delivery-time adjustments using the formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days; extension possible up to original delivery period
• Key emphasis: Suppliers must be prepared for variable demand and ensure compatibility with generic refill specifications for writing instruments

Terms, Conditions & Eligibility

• EMD: Amount not disclosed in the provided data; bidders should confirm during bid submission
• Delivery terms: Delivery period may be extended per the option clause with calculation formula; minimum extension threshold is 30 days when applicable
• Contract flexibility: Right to modify order quantity by up to 25% during placement and currency of contract at contracted rates
• Submission requirements: Standard bid documentation and proof of capability to supply pen refills in V3 standard; verify affiliation with local regulatory/compliance norms
• Miscellaneous: Section highlights emphasize adherence to the option clause and timely delivery according to the extended schedule