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IOCL Spares of ESENSPRO Gearboxes CETP Vadodara Gujarat Gearbox Parts Procurement 2026

Bid Publish Date

24-Jun-2026, 10:37 am

Bid End Date

08-Jul-2026, 3:00 pm

Location

VADODARA , GUJARAT
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Progress

Issue24-Jun-2026, 10:37 am
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Quantity

1

Bid Type

Single Packet Bid

Key Highlights

  • • GeM priced BOQ with landed price including GST for 9 line items
  • • Option clause enabling up to 25% quantity variation during contract and currency extension
  • • Location-specific procurement at IOCL Gujarat Refinery, Vadodara (PIN 391320)
  • • ESENSPRO gearbox spares for CETP application; includes Complete Gear Unit and multiple accessory parts
  • • Notable item codes and P/Ns provided for precise sourcing (e.g., P/N 8601, P/N 9201, etc.)
  • • GST rate shown as applicable; exact GST percentage not disclosed in data
  • • EMD stated as Not Applicable; procurement relies on priced BOQ and GeM submission
  • • Multiple IOCL procurement contact points for bid clarification

Categories 1

MACHINE

Tender Overview

Organization: Indian Oil Corporation Limited (IOCL) – Gujarat Refinery, Vadodara, 390001. Procurement: Spares of ESENSPRO make gearboxes in CETP, including a complete gear unit and associated components. Location: IOCL Gujarat Refinery, Jawaharnagar, Vadodara, PIN 391320. Quantity/Scope: 1 complete gear unit and 2 each of multiple subcomponents (output shaft, output pinions, output wheel, caps, dry well, oil pump, input pinion). Estimated value/EMD: Not disclosed; EMD listed as Not Applicable. Delivery/Flexibility: Option clause allows up to 25% quantity variation at contract, with delivery timing adjusted accordingly. Key differentiator: Detailed priced BOQ with landed price including GST, to be quoted in GeM. This tender requires precise BOM quoting for ESENSPRO gearbox spares.

Technical Specifications & Requirements

  • Item codes and descriptions: 2304051073 Complete Gear Unit; 5818014243 Output Shaft P/N 2581; 5818014263 Output Pinion P/N 5801; 5818014283 Output Wheel P/N 3401; 5818014303 Output Open Cap P/N 1452; 5818014323 Output Pinion Close Cap P/N 1453; 5818012443 Input Close Cap P/N 1455; 5818011803 Dry Well P/N 8601; 5818014223 Oil Pump P/N 9201; 5818012403 Input Pinion P/N 1.
  • Quantity: 1 complete gear unit; 2 each of the listed components.
  • Pricing/BOQ: Bidder must upload the Priced BOQ with total landed cost inclusive of GST; GST rate is indicated as applicable; price tab to reflect landed price.
  • ** tender context**: Location and scope specify IOCL Gujarat Refinery operations at Vadodara; GeM bid reference requires landed price calculation and clear component-level pricing.
  • Standards/compatibility: No technical specifications disclosed in the tender data; bidders should ensure ESENSPRO compatibility with CETP gearbox subsystems and verify OEM fitment.
  • Delivery considerations: Option to extend delivery within contract terms; delivery period adjustments based on quantity variation; minimum 30 days rule applies if original delivery period is short.

Terms, Conditions & Eligibility

  • EMD: Not Applicable.
  • Delivery terms: Delivery period adjustments based on option clause; extended delivery time computed as (Additional quantity/original quantity) × original delivery period, with a minimum of 30 days.
  • BOQ submission: Priced BOQ must be uploaded with total landed price; GST applied as per applicable rate.
  • Contact points: IOCL officials including Assistant Materials Manager-Purchase, Senior Materials Manager-Purchase, and Chief Materials Manager-Purchase listed for inquiries.
  • Integrity Pact: Not Applicable.
  • Pre-Qualification: Not specified; bidders should align with GeM tender for eligibility and supplier documentation.
  • Documentation: Ensure submission of required bid documents per GeM terms and OEM authorizations if applicable.

Key Specifications

  • Complete Gear Unit – ESENSPRO make

  • Output Shaft P/N 2581, Output Pinion P/N 5801, Output Wheel P/N 3401

  • Output Open Cap P/N 1452, Output Pinion Close Cap P/N 1453

  • Input Close Cap P/N 1455, Dry Well P/N 8601

  • Oil Pump P/N 9201, Input Pinion P/N 1

Terms & Conditions

  • EMD: Not Applicable; price bids must include total landed cost

  • Delivery: 25% variation rights; extended delivery up to original period with formula

  • BOQ: Upload Priced BOQ with GST-inclusive landed price; GST rate applicable

Important Clauses

Payment Terms

Not Applicable; payment terms tied to GeM Priced BOQ with landed price

Delivery Schedule

Delivery period subject to option clause; additional time calculated by (Additional quantity/original quantity) × Original delivery period, min 30 days

Penalties/Liquidated Damages

Not specified in provided data

Bidder Eligibility

  • Must participate via GeM portal for IOCL CETP gearbox spares

  • Provide OEM authorizations if required by ESENSPRO gearboxes

  • Submit Priced BOQ with landed cost and GST details

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Spares of ESENSPRO make gearboxes in CETP

Authority Records

MINISTRY OF PETROLEUM AND NATURAL GASINDIAN OIL CORPORATION LIMITED

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Documents 8

GeM-Bidding-9506701.pdf

Main Document

Other Documents

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Other Documents

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Other Documents

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Other Documents

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Other Documents

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Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates relevant to ESENSPRO gearbox spares or CETP gearboxes

4

Financial statements or turnover evidence (if requested by tender platform)

5

EMD/Security deposit documents (Not Applicable here, per tender)

6

Technical bid documents confirming product compatibility with ESENSPRO gearboxes

7

OEM authorizations or dealership certificates (if applicable)

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for IOCL gearbox spares tender in Vadodara?

Bidders must quote the total landed price in the GeM Priced BOQ for all listed ESENSPRO gearbox components, including GST. Ensure OEM compatibility with CETP gearboxes and submit all required documents (GST, PAN, experience certificates). The tender allows up to 25% quantity variation with delivery extensions, keeping contract rates intact.

What documents are required for IOCL CETP gearbox procurement in Gujarat?

Submit GST registration, PAN card, experience certificates for CETP gearbox spares, financial statements if requested, OEM authorizations (if applicable), and the Priced BOQ with landed price. Ensure all items match the listed P/Ns for ESENSPRO gearboxes.

What are the key ESENSPRO parts listed for IOCL Vadodara?

The tender lists: Complete Gear Unit; Output Shaft P/N 2581; Output Pinion P/N 5801; Output Wheel P/N 3401; Output Open Cap P/N 1452; Output Pinion Close Cap P/N 1453; Input Close Cap P/N 1455; Dry Well P/N 8601; Oil Pump P/N 9201; Input Pinion P/N 1.

When is the delivery period for IOCL CETP gearbox spares?

Delivery timing depends on the contract extension under the option clause. The additional time is calculated as (Additional quantity/original quantity) × Original delivery period, with a mandatory minimum of 30 days if the original period is short.

What is the EMD requirement for IOCL Vadodara gearbox tender?

EMD is Not Applicable for this GeM tender; bidders must rely on Priced BOQ submission with landed price and GST. Ensure all other mandatory bid documents are provided to participate.

What standards or certifications are required for ESENSPRO gearbox spares?

The tender data does not specify ISO or BIS certifications; bidders should confirm OEM compatibility and provide any available OEM authorization or warranty terms. Ensure parts match ESENSPRO P/Ns exactly as listed.

How to upload the Priced BOQ for IOCL CETP gearboxes?

Prepare the Priced BOQ with Item-wise basic price, quantity, GST rate, and total landed cost; upload in GeM with official stamp and signature. Verify each line item matches the P/Ns and item descriptions listed in the tender data.

What is the location of IOCL CETP gearbox spares procurement?

Procurement location is IOCL Gujarat Refinery, Jawaharnagar, Vadodara, Gujarat, PIN 391320. Suppliers must align delivery and logistics to Vadodara-based refinery operations for CETP gearbox spares.

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