Invitation to Bid - Supply of Vehicle on hire contract for the office of Assistant Executive Engineer, KNNL, MRBCC Sub Division No.4, Kiresur for the year 2026-27 in KARNATAKA

Bidders shall not be under a declaration of ineligibility for corrupt and fraudulent practices issued by Government of Karnataka

It shall be the responsibility of the Bidder to ensure credit of Tender Processing Fee and EMD into the respective receiving bank accounts of e-Procurement on or before the last date and time of bid submission.

EMD Payments through e-Payment mode shall be made as one single transaction and payments made in part are liable for rejection.

Depending on the requirement of Department, Vehicle is to be provided for minimum of 26 days a month with an average running of 2500 Kms or 300 hours per month. The normal billing will be for this running only. The agreement will be from July-26 to Mar-27 for the year 2026-27

Beyond 2500 kms, the billing will be as per the quoted rates by the supplier

The vehicle should be provided for a period of 10Hrs per day from 9.00hrs to 19.00hrs.

Vehicle should be in good condition. Xerox copies of owner ship (RC book), Comprehensive Insurance, Valid Taxi permit (Yellow Board) and other required documents should be given.

The driver of the vehicle should have valid driving license with validity extended upto end of March 31, 2027

An alternate vehicle should be arranged in case the vehicle provided breaks down

Certificate should be provided if the supplier has supplied the vehicle for Govt. departments earlier.

If the supplier has not provided the vehicle in time and irregular in the agreement period, then the supplier will be treated as defaulter and his tender will be terminated and his FSD will be forfeited and fresh tenders will be called.

If supplier has fitted the vehicle with LPG, same has to be entered in RC book and certificate from RTO has to be submitted. The fuel mentioned in the RC book only has to be used.

If the Department procures its own vehicle in the agreement period, the Agreement stands cancelled from that day and the supplier cannot claim any compensation for curtailment of agreement period.

No extra allowance will be given to driver for halting during out side tour

In case of Accident, all risks lie with the Supplier and alternate vehicle has to be arranged by the supplier without causing hindrance to Department

Alternate Driver has to be arranged by supplier in case the Driver is on Leave.

Hire charges will be paid in the beginning of the next month after the service provided for the current month.

If necessary, vehicle should be supplied during holidays also depending on the Govt. work. Supplier cannot deny the request of this department for this.

Taxes (IT, Cess etc) will be deducted at the prevailing rates from the bill.

Conditional tenders are liable to be rejected

Each of the documents uploaded to the e-portal should be self attested by the bidder or an authorized representative in case of firm/company.

All rights of Accepting/Rejecting the tender are reserved.The necessary certificate/ document as stipulated above shall be scanned and attached to e tender document. The original certificate documents shall be produced while opening the tender

If any of the dates mentioned above happens to be a general holiday, the next working day holds good.

The rates shall be entered in figures & words

If the lowest bidder fails to enter into Agreement within a period of 15 days from acceptance of his bid, his bid will be ejected with forfeiture of his EMD amount

Conditional tenders will be rejected. The Officer competent to accept the tenders shall have the right of rejecting any or all the tenders without assigning any reason and will not be bound to accept the lowest tender.

The rate quoted by the agency and the incidental tender amount on the basis of rate quoted must be inclusive of Sales Tax and any other duties, tax, etc.. The agency is also required to pay octroi Dues levied by the State Government or any Local Body or Authority and ground rent if any, charged by the Executive Engineer for stocking materials. No extra payment on this account will be made to the agency

Corrigendum will be published in the web site for all modifications/corrections, if any.

The bidder should upload all the required documents with his bid ( ANNEXURE -A ) and should produce all the original documents for verification while opening the financial bid. Incase the bidder fails to produce the original documents while opening the financial bid or the original document submitted does not match with the uploaded documents or found false, then his bid is treated as non-responsive bid as per clause-26(4) of the KTPP rules and he will be barred from participation in any of the tenders invited by the KNNL thereafter, apart from forfeiting the EMD paid through e-cash.

Scanned signature of the bidder/authorized representative in case of a firm or company to be attached to the bid document. Also in case of authorized representative, scanned copy of power of attorney should be uploaded & the original should be submitted at the time of opening of tender.

The contractor should pay the earnest money deposit (EMD) & tender processing fee (non refundable) through e-procurement portal using any of the payment modes such as (a) Credit card (b) Direct Debit (c) National Electronic Fund Transfer (NEFT) (d) Over the Counter (OTC). The validity of EMD shall be for a period of 180days from the date of opening of tender.

The tenderer is required to ensure browser compatibility of the computer well in advance until the last date and time for receipt of tenders. The department shall not be responsible for non-accessibility of completed tender documents due to internet connectivity issues and technical glitches.

Further details and information about electronic tendering can be had from http://www.kppp.karnataka.gov.in link OR undersigned in all working days during Office hours on telephone No.:0836-2315225.