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Revenue and Disaster Management Department Odisha A4 & Legal Size Multifunction Printer Tender Boudh 2026 ISO 24734 MFP

Bid Publish Date

05-Jun-2026, 12:46 pm

Bid End Date

16-Jun-2026, 9:00 am

Location

BOUDH , ODISHA
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Progress

Issue05-Jun-2026, 12:46 pm
AwardPending
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Quantity

48

Category

All in One PC (V2)

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM constraint: Imported products must have an Indian registered office for after-sales service
  • • Technical standards referenced: ISO/IEC 24734 speeds; on-site and extended warranty specifications
  • • Delivery flexibility: Option to increase/decrease quantity by up to 25% during contract
  • • Warranty expectations: On-site warranty; extended warranty available
  • • Eligibility cues: OEM authorization for imported items; standard procurement documents likely required
  • • Serviceability: Indian after-sales support commitment required for imported models
  • • Penalties: Liquidated damages not explicitly stated in available data

Categories 2

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

Revenue And Disaster Management Department Odisha seeks supply of A4 and Legal Size Multifunction Printer (MFP) and related All in One PC configurations for delivery at BOUDH, Odisha 760020. Bid scope includes MFPs with network connectivity, auto duplexing, document feeder, and multiple paper trays. While the tender lists standard printing performance criteria per ISO/IEC 24734 for monochrome/color, exact speed values are not disclosed in the data and must be confirmed by bidders. The buyer reserves an option clause to adjust quantity up to ±25% during contract execution, with extended delivery time calculated per the formula and minimum 30 days. An OEM/Authorized Seller in India requirement applies for imported products to ensure after-sales service. The terms note on-site and extended warranty provisions, and the absence of a BOQ implies itemized quantities will be clarified during procurement. This tender emphasizes compliance with brand/OEM and service support expectations, plus adherence to delivery timelines aligned to last delivery order date.

Technical Specifications & Requirements

  • Product category: A4 and Legal Size Multifunction Printer (MFP); All in One PC V2; Laser/LED/Inkjet variants
  • Printing performance framing: ISO/IEC 24734 speed metrics (A4), with duplex and color/monochrome distinctions
  • Hardware features: Auto duplexing, document feeder type, number of main paper trays, RAM size and type, storage capacity, processor details, display size
  • Connectivity & peripherals: Network connectivity options, ports, KB/mouse readiness, OS preloads
  • Warranty: On-site warranty in years; extended warranty options; service commitments
  • OEM/Brand constraint: Imported products require Indian registered office for after-sales service
  • Delivery scope: Clause on delivery timelines tied to order date, with option-based quantity adjustments
  • Documentation expectations: OEM authorization where applicable; preloaded certification statements

Terms, Conditions & Eligibility

  • EMD/financial security: Not disclosed in the data; bidders must verify with procurement authority
  • Delivery timeline: Not explicitly stated; option clause permits quantity and extended timing adjustments
  • Payment terms: Not specified in the provided data; confirm terms during bid submission
  • Experience/turnover: Not specified; bidders should meet standard government procurement eligibility
  • Documentation requirements: OEM authorization for imported items; GST/PAN and relevant certifications likely required
  • Warranty/penalties: On-site and extended warranty obligations; LD/penalty details not provided
  • Other clauses: Option clause enabling ±25% quantity changes at contracted rates

Key Specifications

  • A4 and Legal Size Multifunction Printer (MFP) with All in One PC V2

  • Printing performance metrics per ISO/IEC 24734 for both monochrome/color; speeds not disclosed

  • Duplex: Auto duplexing printing/copier

  • Document feeder: Original Document Feeder type; capacity unspecified

  • Paper handling: Number of main paper trays; capacity unspecified

  • Connectivity: Network connectivity and port options

  • Warranty: On-site warranty; Extended warranty option

  • OEM/Brand: Imported products require Indian registered office for after-sales service

Terms & Conditions

  • Quantity may vary ±25% with pro-rated delivery period and a minimum 30-day extended timeframe

  • Imported items require OEM authorization and Indian after-sales support presence

  • Delivery and payment terms to be clarified; ensure compliance with standard government procurement documents

Important Clauses

Payment Terms

Not specified in the provided data; bidders must obtain exact terms from the buyer during bid submission

Delivery Schedule

Option to adjust quantity up to 25% and calculated additional time as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not detailed in the data; bidders should seek explicit LD terms during bid clarification

Bidder Eligibility

  • Must possess OEM authorization for imported MFPs or be an authorized seller with Indian after-sales support

  • Proven track record in supplying A4/Legal Size multifunction printers to government entities

  • Financial capability to sustain procurement requirements and meet warranty/AMC commitments

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

A4 and Legal Size Multifunction Printer (MFP) (Q2) , All in One PC (V2) (Q2)

Authority Records

REVENUE AND DISASTER MANAGEMENT DEPARTMENT

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Documents 5

GeM-Bidding-9425696.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
General Product Information Description of Stores A4 and Legal size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter and connecting USB cable
General Product Information Printing Technology Electrophotography/Xerography (Laser/LED)
General Product Information Type of Printing Monochrome (Black), Colour Or higher
General Product Information Availability of Fax No
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs Not Applicable Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs Not Applicable, 5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs Not Applicable Or higher
Duplexing & Copying Features Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
Document and Paper Handling Original Document Feeder Type (For Scanning and Copying) Platen, Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
Document and Paper Handling Number of Main Paper Tray 1, 2, 3, 4 Or higher
Connectivity and Reliability Connectivity USB Port, Ethernet Port, Wi-Fi
Certification and Warranty On Site Warranty (in Year) 1 Or higher
Certification and Warranty Extended Warranty (in Years) over and above standard warranty 0, 1, 2, 3, 4 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for relevant MFP supply

4

Financial statements or turnover evidence

5

EMD documents (if applicable per procurement terms)

6

Technical bid documents and compliance statements

7

OEM authorization or authorized dealer certificate for imported items

8

Product technical specifications and warranty commitments

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for the printer tender in Boudh Odisha 2026?

Bidders must submit OEM authorization, GST and PAN, experience certificates and financial statements, plus technical compliance for A4/Legal Size MFPs. Ensure adherence to ISO/IEC 24734 speeds, on-site and extended warranty options, and the option clause allowing ±25% quantity changes with minimum 30 days extra delivery.

What documents are required for the A4 MFP bid in Odisha?

Required documents include GST certificate, PAN, OEM authorization for imported items, experience certificates in government procurement, financial statements, EMD documents if applicable, and technical bid with product specifications, warranty commitments, and service support details.

What are the technical specifications for the Odisha MFP tender?

The tender requests A4/Legal Size MFPs with auto duplexing, document feeder, multiple paper trays, network connectivity, RAM and processor details, on-site and extended warranty, and ISO/IEC 24734 performance metrics. Exact speeds are not disclosed and must be confirmed in bid submission.

What is the OEM requirement for imported MFPs in this bid?

Imported MFPs must have an OEM or Authorized Seller with a registered office in India to provide after-sales service; submit a certificate to prove this status as part of technical compliance.

When is the delivery window for quantity changes under the option clause?

Delivery timing adjusts based on last delivery order date. If quantity increases or decreases by up to 25%, the additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

What warranty terms are required for the Odisha MFP tender?

Tenders require on-site warranty in years with an option for extended warranty. Bidders should specify service responsiveness, parts availability, and AMC terms to meet government expectations for long-term support and maintenance.

What is the scope of network connectivity expected in the MFP bid in Odisha?

Bid submissions must detail the MFP’s network interfaces (Ethernet, USB, and potential Wi-Fi), supported protocols, and compatibility with common government IT infrastructure. Include setup, remote management, and security features as part of technical compliance.

What is the governing standard referenced for print speeds in this tender?

The tender references ISO/IEC 24734 for print speeds (A4, monochrome and color) across laser/LED and inkjet variants; bidders must provide speeds per the standard and confirm performance in the final submission.

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