Indian Army Kupwara Vane Pump and Drive Components Tender 2025 – ISM/IS 550 Style Spec, 25% Option, Service Center Requirement
Indian Army
KUPWARA, JAMMU & KASHMIR
Posted:
8 November 2025
Closed:
19 November 2025
GEM
GEM
Indian Army Department Of Military Affairs FAN ASSY, FAN DRIVE SHAFT, BEARING 306 K5, BEARING 213 K5, PUMP DRIVE BELT Tender 2026
Bid Publish Date
09-Jun-2026, 7:37 pm
Bid End Date
19-Jun-2026, 8:00 pm
Progress
Issue09-Jun-2026, 7:37 pm
AwardPending
Quantity
6
Category
FAN ASSY
Bid Type
Two Packet Bid
Categories
8
Tender Overview
The Indian Army, Department Of Military Affairs, seeks procurement of critical mechanical spares across five item lines including FAN ASSY, FAN DRIVE SHAFT, BEARING 306 K5, BEARING 213 K5, and PUMP DRIVE BELT. The framework anticipates multiple items and a consolidated contract awarded to an OEM with 3-year turnover demonstrated in audited records. The scope emphasizes after-sales support, installation, and commissioning readiness with service centres located in India. Key differentiators include a 25% quantity option and extended delivery-time provisions tied to order quantities at contracted rates. This tender targets OEMs with proven supply capacity and robust WPS-like warranties suitable for military equipment maintenance.
Technical Specifications & Requirements
- Items: FAN ASSY, FAN DRIVE SHAFT, BEARING 306 K5, BEARING 213 K5, PUMP DRIVE BELT
- Warranty: 2 years from final acceptance or after installation/commissioning, whichever is applicable
- OEM turnover: minimum average annual turnover for last 3 years as per bid document; audited balance sheets or CA certificate required
- Service capability: must have established Installation, Commissioning, Training, Troubleshooting and Maintenance services in INDIA; provide service-center locations near consignee destinations
- Delivery terms: option clause allows up to 25% quantity variation; extended delivery time calculation applies with minimum 30 days
- Bid integrity: must include OEM authorization and ensure compliance with after-sales service obligations
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase/decrease quantity up to 25% during contract and extension period
- Warranty: 2 years; OEM warranty certificates to be submitted at delivery
- Service Network: established Installation, Commissioning, Training, Troubleshooting & Maintenance in INDIA; upload service-centre details
- Turnover: OEM must meet average turnover criteria for last 3 years; documentation via audited statements or CA certificate
- BoQ: 5 items listed; exact quantities not disclosed; procurement scope covers multiple spares
- No dates or location identifiers included in this summary; bidders should verify specifics in tender documents
Key Specifications
-
Product categories: FAN ASSY, FAN DRIVE SHAFT, BEARING 306 K5, BEARING 213 K5, PUMP DRIVE BELT
-
Warranty: 2 years from final acceptance or post-installation testing
-
Turnover: minimum average annual turnover over last 3 years as per bid requirements
-
Service capability: installation, commissioning, training, troubleshooting, maintenance in INDIA
-
Delivery terms: quantity variation up to 25% during contract with extended delivery period
-
OEM authorization: required to bid and supply the listed items
Terms & Conditions
-
Option Clause permits ±25% quantity variation with proportionate delivery time adjustments
-
OEM turnover must meet 3-year average criteria; provide audited statements or CA certificate
-
2-year warranty; submit OEM warranty certificates at the time of goods delivery
Important Clauses
Payment Terms
Not explicitly stated in provided data; bidders should refer to full ATC and contract terms for payment timing and method, including any advance or milestone payments.
Delivery Schedule
Delivery period linked to order dates; option clause allows extended delivery time calculations based on quantity variations with a minimum of 30 days.
Penalties/Liquidated Damages
No specific LD details in provided data; bidders must consult ATC for penalty rates and enforcement mechanisms under contractor performance.
Bidder Eligibility
-
OEM must meet turnover criteria for the last 3 years with verifiable financials
-
Demonstrated installation, commissioning, and after-sales support presence in INDIA
-
OEM authorization for the listed Fan and bearing products
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
FAN ASSY , FAN DRIVE SHAFT , BEARING 306 K5 , BEARING 213 K5 , PUMP DRIVE BELT
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
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Documents 5
GeM-Bidding-9445368.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Posted:
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Closed:
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GEM
Tender Results
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Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
#1
FAN ASSY
FAN ASSY
1 nos
Delivery: 15 days
#2
FAN DRIVE SHAFT
FAN DRIVE SHAFT
1 nos
Delivery: 15 days
#3
BEARING 306 K5
BEARING 306 K5
2 nos
Delivery: 15 days
#4
BEARING 213 K5
BEARING 213 K5
1 nos
Delivery: 15 days
#5
PUMP DRIVE BELT
PUMP DRIVE BELT
1 nos
Delivery: 15 days
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | FAN ASSY | FAN ASSY | 1 | nos | ananthan@902adwksp | 15 | |
| 2 | FAN DRIVE SHAFT | FAN DRIVE SHAFT | 1 | nos | ananthan@902adwksp | 15 | |
| 3 | BEARING 306 K5 | BEARING 306 K5 | 2 | nos | ananthan@902adwksp | 15 | |
| 4 | BEARING 213 K5 | BEARING 213 K5 | 1 | nos | ananthan@902adwksp | 15 | |
| 5 | PUMP DRIVE BELT | PUMP DRIVE BELT | 1 | nos | ananthan@902adwksp | 15 |
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Audited Balance Sheets for last 3 years or CA certificate indicating turnover
4
OEM authorization letter for the offered products
5
Warranty certificates for similar prior supplies
6
Technical compliance certificates and installation/maintenance capability details
7
Service-centre location details near consignee destinations
8
Any additional bidspecific documents as per terms and conditions
Frequently Asked Questions
How to bid for Indian Army FAN spares tender 2026 in India
Bidders must submit GST, PAN, turnover proof for last 3 years, OEM authorization for the listed items, and OEM warranty certificates. Ensure installation/maintenance capability is documented, and service centers near consignee locations are disclosed. Ensure compliance with the 25% quantity variation and 2-year warranty terms.
What documents are required for Indian Army fan spares bid 2026
Submit GST certificate, PAN, audited financials or CA certificate showing turnover, OEM authorization, installation and maintenance capabilities, warranty certificates for prior supplies, and service-center details near consignee destinations as specified in terms and conditions.
What are the key technical specs for FAN ASSY and bearings
The tender lists FAN ASSY, FAN DRIVE SHAFT, BEARING 306 K5, BEARING 213 K5, PUMP DRIVE BELT as scope; exact dimensions and material specs are not provided here. Bidders should verify required standards, fitment tolerances, and compatibility with Army equipment in the full tender document.
When is delivery expected for Indian Army spares tender 2026
Delivery timelines are governed by the option clause allowing up to 25% quantity variation with extended delivery period; minimum extension is 30 days. Specific order-by-date schedules will be provided in the official contract and order forms following bid evaluation.
What are the warranty requirements for Indian Army spares
A 2-year warranty from final acceptance or post-installation testing is required. OEM warranty certificates must be submitted at delivery; service network must cover installation, training, troubleshooting, and maintenance within INDIA.
What turnover criteria must OEMs meet for this bid
OEM must demonstrate minimum average annual turnover for the last 3 financial years ending 31st March; either audited balance sheets or CA certificates are acceptable. If the OEM is under 3 years old, use completed years since incorporation for turnover calculations.
What is the required OEM service network for this procurement
Bidders must prove an established service group in INDIA offering installation, commissioning, training, troubleshooting and maintenance; provide details of service centers near consignee destinations as part of the bid submission.
How does the 25% quantity variation impact bidding for this tender
The purchaser may increase or decrease order quantity up to 25% at contract placement and during the currency of the contract at contracted rates; delivery time calculations are based on the extended quantity and original delivery period with a minimum 30-day extension.
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Documents 5
GeM-Bidding-9445368.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS