Scanning and Digitisation Service (Version 2) - 200 300 400 600; A3 A4 and Legal etc
Mahanadi Coalfields Limited
Posted:
16 August 2025
Closed:
26 August 2025
GEM
Tender Overview
The Gujarat Finance Department invites bids for Scanning and Digitisation Service (Version 2) – 400; A4 and 400; A3 with an estimated value of ₹70,363,18 and an EMD of ₹2,11,100. The project requires delivery, installation, and commissioning as per the RFP, with delivery location specified as per the contract. A key differentiator is the optional 25% variation in contract quantity or duration at the time of contract issuance or during issuance, bounded by the limit. Bidders must maintain a dedicated service office in the consignees' state and provide toll-free service support, escalation matrices, and compliance with the ATC terms. The procurement emphasizes documented proof, offline/online EMD submission options, and timely hardcopy delivery of documents within five days of bid end date or bid opening date. This tender focuses on a digitisation workflow with specific office support and warranty considerations, and requires bidders to align with the RFP’s stated criteria and presentation of mandatory certificates.
Technical Specifications & Requirements
- Product/service: Scanning and Digitisation Service (Version 2) for 400; A4 and 400; A3 formats
- Estimated value: ₹70,363,18 (approx.) with EMD ₹2,11,100
- Delivery/Installation: Anywhere as per RFP; delivery to the specified address post-award
- Standards/Certifications: Must upload required certificates as per ATC; undefined specs, but mandatory certificate submission
- Support: Office of service provider in the state; dedicated toll-free number; escalation matrix
- EMD/PBG: EMD options include DD in favour of Gandhinagar accounts officer or RTGS/online payment to Gujarat Informatics Ltd, with proof uploaded
- Documents: EMD proof, bid documents, and certificates; hardcopy delivery within 5 days of bid end/opening date
- Past experience: Eligibility tied to RFP criteria; no explicit numeric requirement provided in data
- Delivery terms: Notified delivery address as per RFP; installation/commissioning included if scope
- Penalties: Clause implicit via ATC; exact LD not specified in provided data
Terms, Conditions & Eligibility
- EMD: ₹2,11,100; payment via DD (Gandhinagar) or RTGS/online to Gujarat Informatics Ltd
- Delivery timeline: Delivery and installation as per RFP; hardcopy EMD proof to be delivered within 5 days post bid end/opening
- Service office: Must have a local office in the consignees' state; documentary evidence required
- Support: Dedicated toll-free service number; escalation matrix provided
- Documents: GST, PAN, experience certificates, financial statements, EMD proof, technical compliance certificates, OEM authorizations as applicable
- Financial health: Bidder must not be in liquidation or bankruptcy; undertaking to be uploaded
- Quantity flexibility: Option to adjust contract quantity/duration up to 25% at contract issue or issuance
- ATC adherence: Compliance with uploaded ATC terms; non-submission could lead to rejection
