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North Western Railway Loco Lookout Glass Cleaning Services Tender Rajasthan 2026

Bid Publish Date

10-Jan-2026, 2:06 pm

Bid End Date

04-Feb-2026, 3:00 pm

EMD

₹1,65,960

Value

₹82,98,018

Location

AJMER , RAJASTHAN

Progress

Issue10-Jan-2026, 2:06 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

3

Bid Type

Two Packet Bid

Tender Overview

Organization: North Western Railway, part of Indian Railways, seeks services for cleaning of lookout glass on Diesel Electric Locomotives for Mail Express, Passenger, and Goods trains operating UP and DOWN at Ajmer, Abu Road, and Udaipur City stations in Rajasthan. Estimated contract value: ₹8,298,018 with an EMD of ₹165,960. Scope includes on-site glass cleaning across three locations, with flexible quantity per ATC terms up to 25% before contract issuance and after award. The procurement emphasizes compliance, timely delivery, and adherence to bidder-uploaded certificates as required by ATC. Unique aspects: multiple station coverage and service continuity for loco glass maintenance across routes. Tender aims to streamline safety-critical visibility for running trains.

Technical Specifications & Requirements

  • Service category: cleaning of lookout glass on Diesel Electric Locomotives for Mail Express, Passenger, and Goods trains
  • Areas of operation: Ajmer, Abu Road, Udaipur City stations (Rajasthan) with UP/DOWN runs
  • EMD: ₹165,960; payment terms aligned with contract award; submission via online GeM with DD option acceptable
  • Payment while disbursing salaries: contractor to pay staff first, with reimbursement claims supported by PF/ESIC and payroll records
  • EMD/PBG: can be submitted as DD in favor of SR DFM AJMER; optional FDR in bidder’s name; original hard copy due within specified days
  • Documentation: mandatory annexures and truthfulness Undertakings; JV/LLP documentation where applicable

Terms, Conditions & Eligibility

  • EMD: ₹165,960; via DD payable at Ajmer or online as applicable
  • Delivery: service execution at three stations with uninterrupted loco glass cleaning; schedule not specified, requires bidder readiness
  • Payment terms: salaries/wages payable by service provider to staff first, with subsequent buyer reimbursement and statutory document submission
  • Documents: mandatory Annexures and Undertaking for truthfulness; ensure submission of all required certificates
  • Security: PBG/FD R options; original FDR to be delivered within 15 days of award; scanned copies required with bid
  • ATC: no post-bid document acceptance after bid opening; non-submission leads to rejection

Key Specifications

  • Service category: cleaning of lookout glass on Diesel Electric Locomotives

  • Locations: Ajmer, Abu Road, Udaipur City (Rajasthan)

  • Estimated value: ₹82,98,018; EMD: ₹165,960

  • EMD submission: DD in favor of SR DFM AJMER or online; hard copy within 5 days of bid end/open

  • Security: PBG or FDR acceptable; FDR in bidder’s name; release by endorsement on back of FDR

  • Documentation: mandatory Annexures and Undertakings; JV/Partner documentation as required

Terms & Conditions

  • EMD amount and payment method must be completed with bid submission

  • Delivery/scope spans three stations with service readiness required

  • Mandatory annexures and truthfulness undertakings must be uploaded

Important Clauses

Payment Terms

Salaries of contracted staff must be paid by the service provider first; reimbursement from buyer along with statutory documents

Delivery Schedule

On-site cleaning across three loco glass locations; no fixed calendar provided in data; bidder must be prepared

Penalties/Liquidated Damages

Not explicitly specified in data; adhere to standard GeM/GTC practices; failure to submit required documents triggers rejection

Bidder Eligibility

  • Proven experience in loco glass cleanup or related railway maintenance

  • Financial stability evidenced by annual turnover suitable to contract value

  • Compliance with PF/ESIC and related statutory requirements

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates for similar loco glass cleaning services

4

Financial statements or turnover evidence

5

EMD submission document (DD or online receipt)

6

Technical bid documents demonstrating compliance

7

OEM authorizations if applicable

8

Annexure-I firm details

9

Annexure-II Undertakings (truthfulness/correctness)

10

Annexure-II (A) for partners/JV/LLP/HUF where applicable

11

Proof of delivery address for hard copies of EMD/FDR

Frequently Asked Questions

Key insights about RAJASTHAN tender market

How to bid for loco lookout glass cleaning tender in Rajasthan 2026?

Bidders must submit all mandatory Annexures (I and II), provide GST/PAN, experience certificates, financials, and EMD of ₹165,960 via DD or online; upload FDR as alternative; ensure hard copies within 15 days of award; ensure compliance with PF/ESIC documentation.

What documents are required for North Western Railway glass cleaning tender in Ajmer?

Submit Annexure-I firm details, Undertaking for truthfulness, JV/LLP documents if applicable, GST, PAN, experience certificates for similar work, financial statements, EMD proof, OEM authorizations if needed, and scanned copies with bid.

What are the delivery expectations for cleaning lookout glass at Ajmer and Udaipur City?

Contract covers three stations: Ajmer, Abu Road, and Udaipur City; bidders must be ready for on-site glass cleaning of Diesel Electric Locomotives with UP/DOWN runs; no fixed schedule provided; adherence to ATC terms is required.

What are the payment terms for railway glass cleaning services in Rajasthan?

Salaries for contracted staff must be paid by the service provider first; reimbursement from North Western Railway will follow with statutory documents; ensure PF/ESIC compliance and bank statements to support payments.

What is the EMD for the loco glass cleaning procurement in Rajasthan 2026?

The EMD amount is ₹165,960; payment can be made via Demand Draft in favor of SR DFM AJMER or submitted online per GeM guidelines; hard copy must be delivered within 5 days of bid end/open.

What certifications or attestations are mandatory for bidders in this tender?

Submit mandatory Annexures and Undertakings; ensure truthfulness certification; provide necessary financial and experience certificates; JV/LLP members must supply Annexure-II (A); lack of certificates leads to rejection.

How to submit FDR as security for the bidding process in Ajmer?

Bidder may submit a Fixed Deposit Receipt in bidder’s name with bank certification; original FDR copy to be delivered to the buyer within 15 days of award; scanned FDR copy uploaded with bid as an alternative to PBG.

What is the scope of work for the railway glass cleaning service in this tender?

Scope includes cleaning lookout glass on Diesel Electric Locomotives for Mail Express, Passenger, and Goods trains; applicable to UP/DOWN routes at Ajmer, Abu Road, and Udaipur City stations; continuity across three sites is essential.

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