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Maharashtra Higher And Technical Education Department Kolhapur A3 Size Multifunction Printer Tender 2026

Bid Publish Date

08-Jul-2026, 1:20 pm

Bid End Date

20-Jul-2026, 12:00 pm

Location

KOLHAPUR , MAHARASHTRA
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Progress

Issue08-Jul-2026, 1:20 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Quantity adjustment clause allowing ±25% changes during and after contract
  • • Delivery period mechanics tied to last delivery date with minimum 30 days extension
  • • Auto duplexing feature explicitly required for 2-sided printing/copying
  • • Location-specific procurement: Kolhapur, Maharashtra
  • • OEM authorizations and technical compliance documents likely required
  • • ATC Buyer terms imply potential extended warranty considerations
  • • No BOQ items listed; tender focuses on MFP category with general specs

Categories 2

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

The contract originates from the Higher and Technical Education Department, Government of Maharashtra, for an A3 Size Multifunction Printer (MFP) in Kolhapur (ZIP 415101). The tender scope centers on a single MFP category with Q2 classification, and includes a flexible quantity clause allowing ±25% orders during and after contract award. While start/end dates and estimated value are not disclosed, bidders should anticipate an on-site delivery obligation and standard warranty options. A notable differentiator is the option clause governing quantity and delivery time adjustments, with minimum lead times tied to order cadence. This procurement targets suppliers capable of meeting general MFP specifications and local deployment in Maharashtra.

Technical Specifications & Requirements

  • Printing technology: General Product Information
  • Type of printing: General Product Information
  • Availability of fax: Not disclosed
  • RAM size: Not disclosed
  • Storage capacity: Not disclosed
  • Minimum print speed (A4 monochrome, ISO/IEC 24734) for laser/LED MFPs: Not disclosed
  • Minimum print speed (A4 monochrome, IPM) for inkjets: Not disclosed
  • Minimum print speed (A4 colour, ISO/IEC 24734) for laser/LED MFPs: Not disclosed
  • Minimum print speed (A4 colour, IPM) for inkjets: Not disclosed
  • Auto duplexing: Included (2-sided printing/copying)
  • Original document feeder: Not disclosed
  • Number of main paper trays: Not disclosed
  • Connectivity: Not disclosed
  • On-site warranty: Not disclosed
  • Extended warranty: Not disclosed

Terms, Conditions & Eligibility

  • Quantity adjustment: ±25% by purchaser during contraction and currency of contract
  • Delivery period: Calculated from last date of original delivery order; minimum 30 days for any extension
  • Delivery time extension: (Increased quantity ÷ Original quantity) × Original delivery period, subject to a maximum aligning with original window
  • Compliance: Bidders must adhere to the option clause and terms as issued in the Buyer Added ATC
  • Documentation: Submit standard bid documents as per terms (GST, PAN, EMD, technical compliance, OEM authorizations as applicable)
  • Warranty expectations: On-site warranty and any extended warranty terms to be confirmed by buyer

Key Specifications

  • Product: A3 Size Multifunction Printer (MFP)

  • Category: General Product Information

  • Printing technology: not specified

  • Duplexing: Auto duplexing (2-sided) supported

  • Connectivity: not specified

  • On-site warranty: not specified

  • Extended warranty: not specified

  • Document feeder: not specified

  • Main paper trays: not specified

  • RAM/storage: not specified

  • FAX: availability not disclosed

Terms & Conditions

  • Quantity adjustment up to 25% during and after contract

  • Delivery period linked to last delivery order date with 30-day minimum extension

  • Must comply with Buyer Added ATC terms and option clauses

Important Clauses

Payment Terms

Not specified in provided data; bidders should await formal ATC for terms

Delivery Schedule

Delivery period begins from last date of original delivery order; extensions require calculated time based on increased quantity

Penalties/Liquidated Damages

Not specified in provided data; scope to be confirmed in ATC terms

Bidder Eligibility

  • Experience supplying or implementing A3/MFP devices

  • Ability to provide on-site warranty and potential AMC

  • Compliance with GST and financial documentation for bid submission

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

A3 Size Multifunction Printer (MFP) (Q2)

Payment Timelines

Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)

Pre-Bid & Qualification

Pre-Bid Date

09-07-2026 10:00:00

Pre-Bid Venue

Dy. Registrar store shivaji university kolhapur

Delivery Details

Max Delivery Days

30

Delivery Locations

1

Delivery Cities

Kolhapur

Delivery Pincodes

416003

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Anil Shivaji Patil416003,vidyanagar shivaji university kolhapurKolhapurMaharashtra416003130-

Authority Records

HIGHER AND TECHNICAL EDUCATION DEPARTMENT

BID & GeM Expert Consultancy

End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

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Free consultation · 24h response

Documents 4

GeM-Bidding-9505975.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
General Product Information Description of Stores A3, Legal and A4 size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter
General Product Information Printing Technology Electrophotography/Xerography (Laser/LED)
General Product Information Type of Printing Monochrome (Black), Colour Or higher
General Product Information Availability of Fax No
Hardware Configuration RAM Size (MB) 6656, 7168, 7680, 8192 Or higher
Hardware Configuration Storage Capacity (in GB) 512, 1024, 640 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs Not Applicable Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs Not Applicable, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs Not Applicable Or higher
Duplexing & Copying Features Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
Document and Paper Handling Original Document Feeder Type (For Scanning and Copying) Single-Pass Document Feeders (SPDF) Or higher
Document and Paper Handling Number of Main Paper Tray 3, 4, 5, 6 Or higher
Connectivity and Reliability Connectivity USB Port, Ethernet Port
Certification and Warranty On Site Warranty (in Year) 1 Or higher
Certification and Warranty Extended Warranty (in Years) over and above standard warranty 2, 3, 4 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar MFP supply/installation

4

Financial statements or turnover proof

5

EMD/SEMD deposit proof (as applicable)

6

Technical bid documents showing compliance with MFP specifications

7

OEM authorization letter (if bidding as authorized reseller)

8

Warranty/AMC capability documentation (if required)

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for A3 size MFP tender in Kolhapur 2026?

To bid, prepare GST and PAN, gather OEM authorizations, financials, and technical bid documents, and ensure ISO/IEC-adhering printing specs. The buyer allows ±25% quantity changes and requires delivery within a minimum 30-day extension if quantities change. Submit on-time with all required documents.

What documents are required for the printer tender in Kolhapur?

Required documents include GST certificate, PAN, experience certificates for similar MFPs, financial statements, EMD proof, technical bid showing compliance, and OEM authorization if bidding as a reseller. Ensure on-site warranty capability details are provided if requested.

What are the essential technical specs for the A3 MFP tender?

Key specs include A3 printing capability, auto duplexing, RAM and storage details to be provided, and basic connectivity. While some data is not disclosed, bidders should confirm duplexing performance and document feeder type during pre-bid inquiries.

When is the delivery window for Kolhapur printer bid 2026?

Delivery is tied to the last delivery order date with a minimum extension of 30 days. If quantity increases, the extension is calculated as (increased quantity / original quantity) × original delivery period, subject to the overall timeframe and ATC terms.

What are the EMD and payment terms for this procurement?

EMD details are not provided in the available data; bidders should refer to the final ATC. Payment terms commonly include milestones after installation and acceptance, but bidders must verify from the official ATC and confirm any advance or performance bonds required.

What eligibility criteria must suppliers meet for this Maharashtra tender?

Suppliers should demonstrate experience with similar MFP deployments, possess GST and PAN, provide financial statements, and present OEM authorizations if acting as an authorized distributor. On-site warranty capability and potential AMC arrangements should be clarified in the final terms.

What is the scope of quantity changes during procurement in Kolhapur?

The buyer may adjust quantity by ±25% at contract placement and during currency. The delivery schedule adjusts accordingly, with a calculated extension based on the ratio of increased quantity to original quantity, ensuring a minimum 30-day extension in all cases.

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