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Western Railway Non AC Vehicle Hiring Tender Indore Madhya Pradesh 02 Years 2500 km/Month 24000 km as required 2026

Bid Publish Date

20-Jan-2026, 1:58 pm

Bid End Date

10-Feb-2026, 2:00 pm

EMD

₹78,056

Value

₹15,61,140

Location

INDORE , MADHYA PRADESH

Progress

Issue20-Jan-2026, 1:58 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

2

Bid Type

Two Packet Bid

Key Highlights

  • • Specific EMD amount ₹78,056 and 25% bid quantity/duration variation
  • • FDR-based EMD/PBG submission option with live endorsement requirements
  • • JV firms not eligible for this tender per Railway Board directive
  • • Annexure-XVIII undertaking mandatory; truthfulness certification required
  • • No BOQ items; scope limited to hiring of 01 non-AC vehicle for XEN C DADN
  • • Delivery timeline aligned to 02-year service period with additional km option

Tender Overview

Western Railway invites bids for the Hiring of 01 Non AC vehicle for XEN C DADN at Indore, Madhya Pradesh (452001) for a period of 02 years with a monthly commitment of 2500 km and an additional 24000 km as required. Estimated value is ₹15,61,139.76, with EMD ₹78,056. The contract allows a 25% variance in quantity or duration at tender issue and post-award. EMD/PBG can be furnished as Fixed Deposit Receipt (FDR) in favor of the designated authority, with delivery of original FDR within specified timelines. JV firms are not eligible. No BOQ items are listed.

Technical Specifications & Requirements

  • Service category: Custom Bid for Services – Vehicle hiring for XEN C DADN scope
  • KM commitment: 2,500 km/month; additional 24,000 km as needed over 2 years
  • Location: Indore, Madhya Pradesh 452001; service must meet railway standards for field deployment
  • EMD/Performance bond: ₹78,056; FDR option allowed with pledge to FA and CAO CCG; hard copy delivery within 15 days post award or 5 days post bid end for EMD
  • Eligibility: JV not allowed; undertakings required (Annexure-XVIII); bid evaluated per Scope of Work; conditional offers rejected
  • ATC/GCC alignment: Where GEM silent, apply GCC IR 2018 or latest for services; no changes to scope without written confirmation

Terms, Conditions & Eligibility

  • EMD amount: ₹78,056 (or applicable percentage of estimated value) and submission via online or FDR
  • Delivery/Service window: 02-year contract term; 25% quantity/duration variation permitted
  • Documents required: Undertaking (Annexure-XVIII); FDR if used; scanned copy of FDR; original hard copy within deadlines
  • Exclusions: JV firms not eligible; conditional bids rejected; no modification after bid submission
  • Dispute & governing terms: In case of conflict, Scope of Work / Special Conditions prevail over GEM comments
  • Payment terms: Not specified in available data; follow standard GeM/IR terms
  • Penalty/Warranty: Not specified in available data; to be governed by Scope of Work

Key Specifications

  • Service type: 01 non-AC vehicle for XEN C DADN

  • KM commitment: 2,500 km/month; 24,000 km extra as needed

  • Location: Indore, Madhya Pradesh (452001)

  • Estimated value: ₹15,61,139.76; EMD: ₹78,056

  • EMD/PBG: FDR option available; original FDR due within 15 days of award

  • Eligibility: JM not allowed; Annexure-XVIII mandatory

Terms & Conditions

  • 25% quantity/duration variation allowed at contract issue

  • FDR-based EMD/PBG submission permitted with endorsement

  • Annexure-XVIII undertaking mandatory for all bidders

Important Clauses

Payment Terms

Not explicitly specified in tender data; bidders should align with standard GeM IR terms or as per Scope of Work

Delivery Schedule

02-year service commitment with 2,500 km per month; 24,000 km extra as required

Penalties/Liquidated Damages

Not specified; penalties to be governed by Scope of Work / Special Conditions

Bidder Eligibility

  • No Joint Venture (JV) eligibility for this tender

  • Must submit Annexure-XVIII undertaking certifying truthfulness

  • Experience in supplying/hiring of non-AC vehicles for similar government/railway scope

Documents 7

GeM-Bidding-8856477.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

Other Documents

OTHER

Scope Of Work Document

SCOPE_OF_WORK

Payment Terms & Condition

PAYMENT

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar vehicle-hiring/contracts

4

Financial statements (balance sheet/turnover evidence)

5

EMD submission document (online payment receipt or EDR/FDR as applicable)

6

Technical bid documents showing vehicle details and scope of work

7

OEM authorizations (if applicable) and service capability certificates

8

Annexure-XVIII undertaking certifying truthfulness of documents

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for the Western Railway non AC vehicle tender in Indore?

Bidders must meet the eligibility criteria, submit Annexure-XVIII undertaking, provide EMD ₹78,056 (or FDR option), and supply scanned copies plus hard copies of the EMD/FDR. The contract is for 02 years with 2,500 km/month and 24,000 km extra as needed; JV is not allowed.

What documents are required for this Indore vehicle hire tender 2026?

Required documents include GST registration, PAN, experience certificates for similar contracts, financial statements, EMD submission proof or FDR, technical bid documents, OEM authorizations if applicable, and the mandatory Annexure-XVIII undertaking certifying truthfulness of all uploaded documents.

What are the key KM requirements for the Indore XEN C DADN vehicle supply?

The contract mandates 2,500 km per month over the 02-year term, with an additional 24,000 km allowed as and when required. This provides flexibility to cover extra missions during peak periods or special duties.

What is the EMD for this Western Railway tender and payment form options?

EMD amount is ₹78,056. Bidders may submit via online payment or as a Fixed Deposit Receipt (FDR) pledged in favor of the designated authority, with the hard copy delivered within 15 days of award or 5 days post bid end date.

Are JV bidders eligible for this Indore railway vehicle tender 2026?

No, Joint Venture (JV) firms are not eligible as per Railway Board directive cited in the tender ATC. Only single entities meeting the eligibility criteria may participate, ensuring compliance with Annexure-XVIII and related requirements.

What happens if quantity or duration needs adjustment in this tender?

An option clause allows a 25% increase or decrease in contract quantity or duration either at tender issue or after award, with bidders obligated to accept the revised quantity or duration as per the contract terms.

Which standards or conditions govern this tender if GEM clauses are silent?

In cases where GEM is silent, the contract follows the GCC IR 2018 or latest for services. The Scope of Work and Special Conditions prevail over General terms to resolve ambiguities during contract execution.

What is the delivery and acceptance process for the hired vehicle in Indore?

Delivery and acceptance align to the Scope of Work; the bidder must provide the vehicle meeting railway service eligibility, with the periodical maintenance and service standards defined within the scope. Non-compliance may trigger contract penalties or termination per attachments.

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