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Indian Army Office Supplies Tender Belgaum Karnataka 2026 - IS 550/ISO Standards Notified Goods & 25% Option Clause

Bid Publish Date

07-Feb-2026, 1:32 pm

Bid End Date

17-Feb-2026, 2:00 pm

Value

₹1

Location

BELAGAVI , KARNATAKA

Progress

Issue07-Feb-2026, 1:32 pm
AwardPending
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Quantity

3300

Category

Xerox copier paper FS size

Bid Type

Two Packet Bid

Tender Overview

Organization: Indian Army, Department Of Military Affairs, procuring a wide range of office supplies and stationery to support administrative operations in BELGAUM, KARNATAKA. Estimated value around ₹1.0 (units unspecified) with a broad item list including Xerox copier paper A4/A3, plotter paper rolls, envelopes, staplers, pens, glue sticks, and assorted filing accessories. The tender emphasizes a large, multi-item procurement batch (83 items) with flexible quantity adjustments up to 25% at contract award and during the contract period. The aim is to secure compliant suppliers who can fulfill a high-volume, government-grade supply requirement under standard terms. Unique aspects include vendor code creation, mandatory data sheets, and end-user/malicious code certifications.

Technical Specifications & Requirements

  • Product categories: Office stationery and consumables (papers, envelopes, markers, staplers, clips, tapes, pens, rulers, file covers, note pads, scorecards, laminations, and related items).
  • Data sheet upload: Ensure product data sheet matches offered specifications; misalignment may lead to bid rejection.
  • Mandatory certificates: End User Certificate in buyer format; Malicious Code Certificate confirming absence of embedded malware.
  • Experience requirement: Bidder or OEM must have supplied similar Category Products to Central/State Govt/PSU for 3 years prior to bid opening; provide copies of relevant contracts.
  • Bid submission essentials: PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation; NDA not to be disclosed.
  • Option & delivery: 25% quantity increase/decrease; delivery timing linked to last delivery order date; minimum 30 days for additional delivery time.

Terms, Conditions & Eligibility

  • EMD/financials: Documented terms require financial credentials (GST, PAN) and EFT-based payments; specific EMD not disclosed.
  • Delivery & payment: Extended delivery timelines allowed by option clause; payment terms aligned to contract schedule (not explicitly stated).
  • Documentation: Include GST/PAN, cancelled cheque, EFT mandate; data sheet alignment; End User and Malicious Code certificates.
  • Non-disclosure: NDA to be uploaded on bidder’s letterhead.
  • Compliance: 3-year govt procurement experience; primary product must meet experience criteria in bunch bids.
  • Penalties: Not explicitly stated; adherence to option clause and delivery terms applies.

Key Specifications

    • Product categories include: Xerox copier paper A4 size, A3 size, plotter paper rolls, envelopes, pens, highlighters, laminations, rulers, file covers, scissors, staplers, tapes, markers, and related office supplies
    • Data Sheet alignment required; mismatches may lead to rejection
    • 3 years of prior supply to central/state govt or PSU required by bidder or OEM
    • 25% quantity option during contract and currency; delivery start from last delivery order date; minimum 30 days extra time if extended
    • End User Certificate and Malicious Code certificate mandatory with bid

Terms & Conditions

  • Option Clause: 25% quantity variation at contract time and during currency

  • Delivery period linked to last delivery order date, with minimum 30 days extra time

  • Bid must include PAN, GST, cancelled cheque, EFT mandate, data sheets, and End User/Malicious Code certificates

Important Clauses

Payment Terms

Payment terms not fully explicit; standard govt terms apply with EFT; supplier to submit EFT mandate and bank-certified details

Delivery Schedule

Delivery commencement post last delivery order; option-driven extension permissible with calculation (Additional time = (Increased quantity ÷ Original quantity) × Original delivery period), min 30 days

Penalties/Liquidated Damages

Not explicitly stated; adherence to delivery schedule and option clause governs any penalties

Bidder Eligibility

  • Regularly manufactured and supplied similar category products to Govt or PSU for 3 years

  • Primary product in bunch bids must meet the higher-value item criterion

  • Submit relevant contracts showing quantity supply in each year

Documents 4

GeM-Bidding-8906556.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 83 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 DVD RW hp DVD RW hp 20 nos agebrbgm 30
2 Xerox copier paper FS size Xerox copier paper FS size 160 ream agebrbgm 30
3 Plotter paper Roll 24 Plotter paper Roll 24 2 nos agebrbgm 30
4 CD mailer CD mailer 100 nos agebrbgm 30
5 Highlighter pen Highlighter pen 40 nos agebrbgm 30
6 Lamination waterproof sheet A4 Lamination waterproof sheet A4 200 nos agebrbgm 30
7 Lamination waterproof sheet Legal size Lamination waterproof sheet Legal size 200 nos agebrbgm 30
8 Rulled Register 2 Rulled Register 2 30 nos agebrbgm 30
9 Xerox copier paper A3 size Xerox copier paper A3 size 5 ream agebrbgm 30
10 CD Rider CD Rider 50 nos agebrbgm 30
11 Plotter paper Roll 36 Plotter paper Roll 36 2 nos agebrbgm 30
12 Tag cotton 8 inch Tag cotton 8 inch 30 bdl agebrbgm 30
13 Stapler 24 oblique 6 Kangaro Small Stapler 24 oblique 6 Kangaro Small 20 nos agebrbgm 30
14 Fluid correction pen Fluid correction pen 30 nos agebrbgm 30
15 Stapler pin big size Stapler pin big size 40 pkt agebrbgm 30
16 Blank file cover as per sample Blank file cover as per sample 100 nos agebrbgm 30
17 Xerox copier paper A4 size Xerox copier paper A4 size 185 ream agebrbgm 30
18 Scissors Large Scissors Large 10 nos agebrbgm 30
19 Envelop clothlined 10 into 14 pkt of 100 Envelop clothlined 10 into 14 pkt of 100 5 pkt agebrbgm 30
20 Calculator 12 Digit Calculator 12 Digit 10 nos agebrbgm 30
21 Green Lace 72 pcs bdl Green Lace 72 pcs bdl 20 bdl agebrbgm 30
22 Ball pen maxwriter Ball pen maxwriter 150 nos agebrbgm 30
23 Packaging Tape 2 inch transparent Packaging Tape 2 inch transparent 40 nos agebrbgm 30
24 Envelop clothlined 12 into 16 pkt of 100 Envelop clothlined 12 into 16 pkt of 100 4 pkt agebrbgm 30
25 Rulled Register 1 Qr Rulled Register 1 Qr 20 nos agebrbgm 30
26 Sponge Damper 10 pcs box Sponge Damper 10 pcs box 2 pkt agebrbgm 30
27 Eraser Apsara Eraser Apsara 25 pkt agebrbgm 30
28 V7 Luxor Hitecpoint Pilot pen Blue V7 Luxor Hitecpoint Pilot pen Blue 50 nos agebrbgm 30
29 Rulled Register 4 Qr Rulled Register 4 Qr 15 nos agebrbgm 30
30 Pencil Apsara Pencil Apsara 30 pkt agebrbgm 30
31 Box File Box File 30 nos agebrbgm 30
32 Glue stick Glue stick 100 nos agebrbgm 30
33 Sticky Notes pad 3 inch into 5 Yellow 100 sh Sticky Notes pad 3 inch into 5 Yellow 100 sh 10 pad agebrbgm 30
34 Punching Machine Kangaroo Punching Machine Kangaroo 5 nos agebrbgm 30
35 Envelop 11 into 5 Pkt of 100 Envelop 11 into 5 Pkt of 100 24 pkt agebrbgm 30
36 Plastic scale 12 inch Plastic scale 12 inch 20 nos agebrbgm 30
37 Stapler 10 oblique 4 Kangaro Big Stapler 10 oblique 4 Kangaro Big 30 nos agebrbgm 30
38 Cello tape 1 oblique 2 different colours Cello tape 1 oblique 2 different colours 20 nos agebrbgm 30
39 Stapler Pin Small Stapler Pin Small 200 nos agebrbgm 30
40 White Board Marker pen White Board Marker pen 10 nos agebrbgm 30
41 Card sheet Yellow and Pink Card sheet Yellow and Pink 3 kgs agebrbgm 30
42 Rulled Register 3 Qr Rulled Register 3 Qr 25 nos agebrbgm 30
43 Paper cutter Big Paper cutter Big 10 nos agebrbgm 30
44 Envelop 9 into 4 white pkt of 100 Envelop 9 into 4 white pkt of 100 15 pkt agebrbgm 30
45 OHP marker pen OHP marker pen 30 nos agebrbgm 30
46 T Shape Paper Pins T Shape Paper Pins 25 pkt agebrbgm 30
47 Self adhesive Flags Self adhesive Flags 50 nos agebrbgm 30
48 Glass Paper weight 100 gms Glass Paper weight 100 gms 5 nos agebrbgm 30
49 Envelop 6 into 4 white pkt of 100 Envelop 6 into 4 white pkt of 100 10 pkt agebrbgm 30
50 Envelop clothlined 10 into4 pkt of 100 Envelop clothlined 10 into4 pkt of 100 10 pkt agebrbgm 30
51 Paper cutter small Paper cutter small 10 nos agebrbgm 30
52 Gum bottle 200 gms Gum bottle 200 gms 20 nos agebrbgm 30
53 Gem clip plastic coated Gem clip plastic coated 30 pkt agebrbgm 30
54 Steel poker Steel poker 10 nos agebrbgm 30
55 Permanent Marker pen Permanent Marker pen 25 nos agebrbgm 30
56 Omega clip Board Omega clip Board 10 nos agebrbgm 30
57 ECLET correction tape 12 M into 5mm ECLET correction tape 12 M into 5mm 5 nos agebrbgm 30
58 Talc Sheet transparent Talc Sheet transparent 100 mtr agebrbgm 30
59 V7 Luxor Hitecpoint Pilot pen Red and Green and Black V7 Luxor Hitecpoint Pilot pen Red and Green and Black 45 nos agebrbgm 30
60 Ball pen maxwriter Red and Black Ball pen maxwriter Red and Black 100 nos agebrbgm 30
61 Add Gel Refill Add Gel Refill 50 nos agebrbgm 30
62 Add Gel Pen Blue Add Gel Pen Blue 50 nos agebrbgm 30
63 Brown Tape 3 Inch width 50mtr length Brown Tape 3 Inch width 50mtr length 30 nos agebrbgm 30
64 Sketch pen set Sketch pen set 40 pkt agebrbgm 30
65 Excel Bond paper 90 gsm 100 sh Excel Bond paper 90 gsm 100 sh 4 pkt agebrbgm 30
66 Binder clips 25mm Binder clips 25mm 30 pkt agebrbgm 30
67 Binder clips 41mm Binder clips 41mm 30 pkt agebrbgm 30
68 Binder clips 19mm Binder clips 19mm 30 pkt agebrbgm 30
69 Cloth manjarpath for packing Cloth manjarpath for packing 50 mtrs agebrbgm 30
70 Cotton thread Ball Pkt of 10 balls Cotton thread Ball Pkt of 10 balls 10 pkt agebrbgm 30
71 Sutli plastic Sutli plastic 20 pkt agebrbgm 30
72 Pen Stand Pen Stand 15 nos agebrbgm 30
73 Plastic Mug Plastic Mug 50 nos agebrbgm 30
74 Plastic Dust Bin Plastic Dust Bin 50 nos agebrbgm 30
75 Note Pads Desk Pad Note Pads Desk Pad 24 nos agebrbgm 30
76 Towel Hand Turkish Napkin Towel Hand Turkish Napkin 20 nos agebrbgm 30
77 Bucket Plastic 20Ltr Bucket Plastic 20Ltr 20 nos agebrbgm 30
78 V5 Luxor Hitecpoint Pilot pen Blue V5 Luxor Hitecpoint Pilot pen Blue 20 nos agebrbgm 30
79 Stamp Pad self Inking Small Stamp Pad self Inking Small 15 nos agebrbgm 30
80 Stamp Pad self Inking Big Stamp Pad self Inking Big 15 nos agebrbgm 30
81 Towel Big Turkish Towel Big Turkish 20 nos agebrbgm 30
82 Pencil Sharpner Pencil Sharpner 25 pkt agebrbgm 30
83 File Binder File Binder 100 nos agebrbgm 30

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Historical Data

Required Documents

1

GST certificate

2

PAN card

3

Cancelled cheque

4

EFT Mandate certified by bank

5

Data Sheet of offered products

6

End User Certificate (buyer format)

7

Malicious Code Certificate

8

Experience contracts with Govt/PSU (3 years)

9

NDAs on bidder letterhead

10

OEM authorizations (if applicable)

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid in the Indian Army office supplies tender in Belgaum Karnataka 2026?

Bidders must submit GSTIN, PAN, cancelled cheque, EFT mandate, data sheets, End User Certificate in the buyer format, and Malicious Code Certificate. Ensure 3-year govt supply experience and provide contracts for similar items. Follow the 25% option clause and delivery terms; data sheets must align with offered products.

What documents are required for govt office stationery bid in Belgaum?

Required documents include GST certificate, PAN card, cancelled cheque, EFT Mandate, product data sheets, End User Certificate, Malicious Code Certificate, and contracts proving 3 years of govt/PSU supply experience. Also include NDA on bidder head and OEM authorizations if applicable.

What are the delivery and quantity adjustment terms for this tender?

The purchaser may increase/decrease quantity up to 25% at contract award and during currency. Delivery starts after the last delivery order date; additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

Which standards or certifications are required for compliance?

End User Certificate in buyer format and Malicious Code Certificate are mandatory. Data sheets must be consistent with offerings; there is no explicit IS/ISO standard stated, but vendor must meet govt procurement documentation standards and 3-year govt supply experience.

What is the eligibility criterion for suppliers in this procurement?

Suppliers or OEMs must have furnished similar category products to central/state govt bodies or PSUs for at least 3 years prior to bid opening, with contracts showing annual quantities in each year.

What is the focus of data sheet compliance for submitted bids?

All product data sheets must match the actual offered items; any mismatch could lead to bid rejection. Ensure detailed specifications, dimensions, and quantities align with the BOQ and delivery requirements.

What are the main items included in this office supplies tender?

Items include Xerox copier papers (A4/A3), plotter paper rolls, envelopes, highlighters, laminations, filing accessories, staplers, tapes, markers, rulers, scissors, and related stationery, as part of a broad 83-item catalog for government procurement.

How are payments processed for this Indian Army procurement?

Payment terms are aligned to government procurement norms with EFT-based settlements. Submit an EFT Mandate and ensure bank details are certified; exact % upfront or milestone payments are not disclosed in the terms.

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