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Indian Army Office Supplies Tender Bathinda Punjab 2026 - A4 Paper, Pens, Stationery Standards

Bid Publish Date

03-Jan-2026, 1:11 pm

Bid End Date

13-Jan-2026, 2:00 pm

Location

BATHINDA , PUNJAB

Progress

Issue03-Jan-2026, 1:11 pm
AwardPending
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Quantity

1840

Category

A4 paper

Bid Type

Two Packet Bid

Key Highlights

  • • Vendor must provide Detailed Design Drawings within 5 days of award and respond with required modifications within 7 days
  • • Need 3 years of government-side supply experience for similar products; copies of contracts required
  • • OEM Authorization/Manufacturer Authorization is mandatory for distributors
  • • Mandatory Data Sheet upload; ensure exact parameter matches to buyer specifications
  • • End User Certificate to be provided in the Buyer’s standard format upon request
  • • GST registration, PAN, canceled cheque, and EFT mandate to be submitted with bid
  • • Non-disclosure certificate required on bidder letterhead
  • • Delivery/LD terms tied to approval timing of drawings; delays by buyer lead to schedule refix without LD

Categories 19

BITUMINOUS MATERIAL DISTRIBUTOR FIBERS THREADS AND YARNS RULERS COPIER PAPER BINDER CLIP PAPER MATERIALS ALPHABET STAMPS BACKHOE DAIRY PRODUCTS FILTER RETAINERS ELECTRON TUBE BUTTER CUTTER ENVELOPE PEN STRING INSTRUMENTS SUPPLY OF SYNTHETIC FABRIC STAPLER PRINTING AND WRITING PAPER

Tender Overview

The Indian Army, Department Of Military Affairs, seeks a comprehensive supply of office stationery and basic writing instruments for Bathinda, Punjab (PIN 151001). The scope includes 54 items such as A4 paper, various Uniball and V7 pens, erasers, highlighters, binders, rulers, tapes, envelopes, and related office consumables. Estimated value and quantities are not disclosed; however, the tender emphasizes a broad catalogue across multiple product categories with a requirement to align with approved drawings and documented Data Sheets. A key differentiator is the mandatory post-award Detailed Design Drawings approval workflow and strict compliance with vendor data accuracy. Unique clauses include end-user certificate handling, non-disclosure, and government-facing experience requirements. The procurement aims to standardize classroom and administrative supplies for defense use while ensuring traceability through OEM authorization and GST compliance.

Technical Specifications & Requirements

Tenders require data sheet uploads for every offered item and rigorous matching of technical parameters to buyer-approved specifications. The contract enforces a 5-day window to submit Detailed Design Drawings after award, followed by a 7-day modification feedback phase. Bidders must demonstrate at least 3 years of prior supply to Central/State Government bodies or PSUs for similar CATEGORY products, with contracts verifiable through year-on-year quantities. OEM authorizations are mandatory for authorized distributors, and a nondisclosure declaration is required on bidder letterhead. GST, PAN, canceled cheque, and EFT mandate are to be submitted with the bid. A dedicated vendor code creation process accompanies the bid delivery.

Terms & Eligibility

Key terms include no liquidation or bankruptcy status, submission of a formal undertaking, and GST self-assessment per bidder discretion. The buyer reserves the right to reject mismatched data sheets and requires an End User Certificate in the buyer’s format when requested. The bid also mandates End User access controls, data integrity, and confidentiality between parties. Payment terms and delivery timelines hinge on drawings approval and any schedule adjustments caused by buyer delays, with LD waivers for buyer-side approval delays.

Key Specifications

  • 54 item BOQ bundle includes: A4 paper, FS Paper, assorted Pens (Uniball Impact Blue/Red/Black, V7 series), refills, highlighters, markers, erasers, sharpeners, steel scale 30CM, sticky pads, binder clips (various sizes), ledger tags, sketch pens, calculators, transparent tapes, paper cutters, markers, white papers and folders

  • Data Sheet alignment necessary; unmatched specs may lead to bid rejection

  • Must demonstrate OEM authorization for product categories offered

  • End User Certificate to be used in Buyer format if required

  • GST compliance as per bidder’s jurisdiction; no guaranteed reimbursement beyond actuals

Terms & Conditions

  • 5-day submission window for Detailed Design Drawings post-award; 7-day modification feedback

  • 3 years of government/PSU supply experience for similar products; contracts to be submitted

  • OEM authorization required for distributors; End User Certificate in Buyer format if requested

Important Clauses

Payment Terms

GST treatment at actuals or applicable rates; no obligation on seller for rate changes; payment terms aligned to delivery and approval milestones

Delivery Schedule

Delivery to be fixed post-approval of detailed drawings; delays by buyer exempt from LD; schedule re-fixation applies

Penalties/Liquidated Damages

LD provisions apply only after drawing approvals; otherwise schedule adjustments govern penalties

Bidder Eligibility

  • Regularly manufactured and supplied same/similar category products to Central/State Govt Organizations or PSUs for 3 years

  • OEM authorization for product line being bid

  • Not under liquidation, court receivership, or bankruptcy; undertaking required

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Bill of Quantities (BOQ) 54 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 A4 paper A4 paper 200 ream pankaj15 15
2 FS Paper FS Paper 20 ream pankaj15 15
3 Pen Uniball Impact Blue Pkt Pen Uniball Impact Blue Pkt 2 pkt pankaj15 15
4 Pen Uniball Impact Red Pkt Pen Uniball Impact Red Pkt 1 pkt pankaj15 15
5 Pen Uniball Impact Black Pkt Pen Uniball Impact Black Pkt 1 pkt pankaj15 15
6 Pen V7 Blue Pen V7 Blue 5 pkt pankaj15 15
7 Refill V7 pen Blue Refill V7 pen Blue 5 box pankaj15 15
8 Pen V7 Green Pen V7 Green 5 nos pankaj15 15
9 Pen Blue Hauser Pen Blue Hauser 10 pkt pankaj15 15
10 Pen Red Hauser Pen Red Hauser 2 pkt pankaj15 15
11 Pen Black Hauser Pen Black Hauser 8 pkt pankaj15 15
12 Whitener Whitener 10 nos pankaj15 15
13 Fevi Stick Fevi Stick 60 nos pankaj15 15
14 Eraser Eraser 20 nos pankaj15 15
15 Sharpner Sharpner 10 nos pankaj15 15
16 Steel Scale 30CM Steel Scale 30CM 6 nos pankaj15 15
17 Highlighter Highlighter 15 nos pankaj15 15
18 Flag Flag 30 nos pankaj15 15
19 Sticky Pad Sticky Pad 20 nos pankaj15 15
20 Pencil 10 Pencil 10 10 pkt pankaj15 15
21 Stapler Stapler 5 nos pankaj15 15
22 Stapler PIN S 10 Stapler PIN S 10 50 pkt pankaj15 15
23 Binder Clip Small Binder Clip Small 5 box pankaj15 15
24 Binder Clip 25MM Binder Clip 25MM 10 box pankaj15 15
25 Binder Clip Med Binder Clip Med 10 box pankaj15 15
26 Binder Clip L Binder Clip L 5 box pankaj15 15
27 Ledger Tag Ledger Tag 5 nos pankaj15 15
28 Tag Tag 20 bundle pankaj15 15
29 Sketch Pen Black Sketch Pen Black 5 pkt pankaj15 15
30 Calculator Calculator 1 nos pankaj15 15
31 U Clip U Clip 30 box pankaj15 15
32 Transparent Tape 1 Inch Transparent Tape 1 Inch 14 nos pankaj15 15
33 Transparent Tape 2 Inch Transparent Tape 2 Inch 14 nos pankaj15 15
34 Butter Paper Butter Paper 2 pkt pankaj15 15
35 Executive Bond Paper Executive Bond Paper 4 ream pankaj15 15
36 Photo Paper Glossy 150 GSM Photo Paper Glossy 150 GSM 2 pkt pankaj15 15
37 Register No 7 200 Register No 7 200 40 nos pankaj15 15
38 Register 300 Register 300 30 nos pankaj15 15
39 Register 100 Register 100 10 nos pankaj15 15
40 DAK Folder DAK Folder 1 nos pankaj15 15
41 Fevicol 250 ML Fevicol 250 ML 11 nos pankaj15 15
42 Paper cutter Paper cutter 8 nos pankaj15 15
43 Permt Black Marker Permt Black Marker 18 nos pankaj15 15
44 Temp Black Marker Temp Black Marker 11 nos pankaj15 15
45 Drawing Sheet Yellow Drawing Sheet Yellow 15 nos pankaj15 15
46 Ledger Cover Pair Ledger Cover Pair 40 nos pankaj15 15
47 Carbon Paper Carbon Paper 4 pkt pankaj15 15
48 Stamp Pad Stamp Pad 4 nos pankaj15 15
49 Stamp Pad Ink Stamp Pad Ink 10 nos pankaj15 15
50 Cello Tap Red Cello Tap Red 1 nos pankaj15 15
51 DO Envelop DO Envelop 500 nos pankaj15 15
52 Envelope A4 Envelope A4 300 nos pankaj15 15
53 Envelope FS Envelope FS 180 nos pankaj15 15
54 Engagement Pad Engagement Pad 35 nos pankaj15 15

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

Data Sheet of offered products

6

OEM/Manufacturer Authorization (if applicable)

7

End User Certificate (buyer format, if requested)

8

Evidence of 3 years government/PSU supply contracts

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid for Indian Army stationery tender in Bathinda?

To bid, ensure 3 years of govt/PSU supply experience, submit PAN, GSTIN, cancelled cheque, EFT mandate, and Data Sheets. Provide OEM authorization if required, and End User Certificate in the buyer format. Ensure Detailed Design Drawings are uploaded within 5 days of award, with a 7-day modification cycle.

What documents are required for government office supplies bid Bathinda?

Required documents include PAN Card, GSTIN copy, cancelled cheque, EFT Mandate, Data Sheets for offered items, OEM authorization, and End User Certificate if requested. Also provide contracts demonstrating 3 years of govt/PSU purchases and non-disclosure certificate on bidder letterhead.

What are the technical specification expectations for this Bathinda tender?

Bidders must align Data Sheets with buyer-approved parameters; 54-item catalog includes A4 paper, FS paper, and various pens. Ensure product names, quantities, and specifications match exactly. Provide OEM authorization and ensure GST is correctly applied and documented.

When is the drawing approval period for this procurement in Bathinda?

Detailed Design Drawings must be submitted within 5 days of award. Buyer will approve or list modifications within 7 days. Delays by the buyer extend the delivery schedule with no LD penalties during the approval window.

What are the eligibility criteria for government stationery suppliers in Bathinda 2026?

Eligibility requires at least 3 years of prior govt/PSU supply of similar products, verifiable contracts, and OEM authorization for the offered product lines. Demonstrate financial stability with relevant statements; avoid liquidation or bankruptcy; provide required undertakings and non-disclosure documents.

What are the GST-related requirements for this government bid in Bathinda?

Bidder must determine applicable GST rates independently; the buyer will reimburse GST at actuals or the lower applicable rate, capped by the quoted GST percentage. Include GSTIN copies and ensure GST compliance within bid data sheets.

What is required for End User Certification in this procurement?

End User Certificate must be provided in the buyer’s standard format when requested. Ensure the certificate accompanies the bid or is readily available for post-award verification, aligning with NDA requirements and data security expectations.

How will data sheet mismatches affect bid acceptance in Bathinda?

Data sheet mismatches trigger bid rejection as the buyer will verify each parameter against submitted sheets. Ensure accurate data, including item names, capacities, and standards (where applicable), to avoid disqualification.

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