GEM

Department Of Agriculture Cooperation And Farmers Welfare Toner Cartridges Tender Central Delhi 2025 ISO 9001 75000 EMD

Bid Publish Date

28-Nov-2025, 3:03 pm

Bid End Date

18-Dec-2025, 6:00 pm

EMD

₹75,000

Location

CENTRAL DELHI , DELHI

Progress

Issue28-Nov-2025, 3:03 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

600

Bid Type

Two Packet Bid

Key Highlights

  • • ISO 9001 certification requirement for bidder or OEM
  • • Malicious code certificate to prevent embedded software misuse
  • • Up to 25% quantity fluctuation during contract and currency extension rules
  • • Functional Service Centre requirement in each consignee state or on-site warranty
  • • EMD of ₹75,000; strict documentation and certificates
  • • Manufacturer Authorization required for authorized distributors

Tender Overview

The procurements cover toner cartridges and printer consumables for the Department of Agriculture Cooperation and Farmers Welfare, located in Central Delhi, Delhi. The tender carries an EMD of ₹75,000 and includes a flexible quantity clause allowing up to a 25% increase/decrease from bid quantity, with extension mechanics aligned to original delivery periods. Bidders should note the requirement for on-site or carry-in warranty service and the need for ISO 9001 certification. The call emphasizes fulfilling documentation and certificates to avoid bid rejection, with the potential establishment of a service centre within 30 days of award. The buyer’s terms imply a focus on reliable supply, comparable pricing at contracted rates, and adherence to standard procurement processes.

Technical Specifications & Requirements

  • Product category: Toner Cartridges / Ink Cartridges / Printer Consumables
  • Location: Central Delhi, Delhi
  • Key requirement: ISO 9001 certification (bidder or OEM)
  • Additional verification: mandatory certificate confirming absence of embedded malicious code in hardware/software
  • Service capability: functional Service Centre in each consignee state or on-site warranty
  • Documentation: mandatory certificates and documents with bid; failure leads to rejection
  • Delivery terms: option to adjust quantity up to ±25%; delivery period recalculation using the stated formula, with a minimum 30 days
  • BOQ: no items listed; focus is on product compliance and supplier capability
  • Brand/OEM considerations: if distributors bid, require Manufacturer Authorization
  • Data integrity: ensure compliance to cybersecurity and IPR guidelines

Terms, Conditions & Eligibility

  • EMD: ₹75,000
  • Experience/Standing: not to be liquidated or bankrupt; provide undertakings; ISO 9001 must be held by bidder or OEM
  • Delivery & Payment: delivery terms linked to contract; option clause allows quantity and delivery extensions; payment terms not stated in detail
  • Certifications & Documentation: mandatory Malicious Code Certificate; ISO 9001; OEM authorization if applicable; all documents required by bid
  • Warranty/Support: service centre availability in state or on-site warranty; 30-day setup for new service centre post-award
  • Compliance: must upload required certificates; non-compliance risks bid rejection

Key Specifications

  • Product: toner cartridges / printer consumables

  • Quantity: not specified in BOQ; deliverable under contract with option clause

  • EMD: ₹75,000

  • Standards: ISO 9001 certification required

  • Security/compliance: Embedded malicious code certificate

  • Service: functional service centre in each state or on-site warranty

Terms & Conditions

  • EMD of ₹75,000 required with bid submission

  • 20-25% quantity flexibility during contract and currency extension

  • ISO 9001 certification mandatory for bidder or OEM

Important Clauses

Payment Terms

Payment terms not fully specified; contract will follow standard supplier terms once order is placed and documentation is verified

Delivery Schedule

Delivery period calculated from the last date of original delivery order; additional time if option exercised follows formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Penalties not detailed; implied compliance with delivery commitments and quality standards may trigger consequences per contract terms

Bidder Eligibility

  • Not declared bankrupt or under liquidation

  • Must hold ISO 9001 certification (bidder or OEM)

  • Ability to establish or verify a Service Centre in each consignee state within 30 days of award

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates demonstrating related supply of toner/ink cartridges

4

Financial statements or solvency certificate

5

EMD payment proof

6

Technical bid documents confirming ISO 9001 status

7

OEM authorization or Manufacturer Authorization (if applicable)

8

Malicious Code Certificate

Frequently Asked Questions

Key insights about DELHI tender market

How to bid for toner cartridges tender in Central Delhi 2025?

Bidders must submit GST, PAN, EMD ₹75,000, ISO 9001 certificate, OEM authorization if applicable, and Malicious Code Certificate. Ensure service centre readiness or on-site warranty capability, and provide documentation proving financial stability and prior experience in toner/ink cartridge supply.

What documents are required for Delhi toner cartridge tender submission?

Required documents include GST certificate, PAN, company financial statements, experience certificates for similar supply, EMD payment proof, ISO 9001 certification, OEM authorization, and Malicious Code Certificate. Non-submission risks bid rejection per terms.

What are the delivery terms for the Delhi cartridge procurement?

Delivery is governed by option clause allowing ±25% quantity change. Delivery period starts from the last date of original delivery order; extended delivery time uses formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

What certifications must bidders have for this toner tender in Delhi?

Bidders or OEMs must hold ISO 9001 certification. A Malicious Code Certificate is required to certify no embedded malware in hardware/software, and OEM authorization is needed for distributors.

How is payment processed for the Delhi printer consumables bid?

Payment terms are determined by contract after bid submission, with documentation verification. EMD must be submitted upfront; specific installment terms are not detailed in the provided terms but will align with standard procurement practices.

What is the EMD amount for the toner cartridge tender in Delhi 2025?

The EMD amount is ₹75,000. It must be paid and documented with bid submission, along with all required certificates and documents; failure to provide may result in bid rejection.

Are service centres required for Delhi cartridge procurement?

Yes. A functional Service Centre must exist in the state of each consignee location for carry-in warranty, or establish one within 30 days of award. Payment is released after documentary evidence of a functional centre is provided.

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