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Indian Army Multifunction Printer Tender Vadodara Gujarat 2-year OEM Warranty ISO/IEC 24734 2026

Bid Publish Date

06-Jan-2026, 1:28 pm

Bid End Date

31-Jan-2026, 2:00 pm

Location

VADODARA , GUJARAT

Latest Corrigendum Available

Progress

Issue06-Jan-2026, 1:28 pm
Corrigendum24-Jan-2026
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Firmware/processor minimums: Quad core 1.6 GHz, 8GB RAM, 256GB SSD
  • • Exact model to be OEM-certified with his brand name and model documents
  • • 2-year OEM warranty with real-time antivirus (Bid Defender) requirement
  • • SIMITRI HD toner technology and 10.1" control panel specification
  • • Minimum 3 paper trays and 25 pages-per-minute speed with duplex functionality
  • • Industrial-grade service network in India for installation, training and maintenance
  • • Vadodara, Gujarat delivery and installation location with SSC support

Categories 2

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

Organization: Indian Army (Department of Military Affairs) seeks Supply Installation Testing and Commissioning of Full Colour & Duplex Multifunction Printers for deployment at the Vadodara, Gujarat location. The bid covers hardware procurement with on-site installation, commissioning and training, under a single SCOPe. Key differentiator includes a mandatory OEM warranty and post-sales support network in India. Estimated scope includes 2-year warranty and on-site after-sales services, with detailed ATC requirements for hardware specs. This tender targets bidders capable of delivering high-end MFPs with robust security features and global-standard performance.

Technical Specifications & Requirements

  • Processor: Quad core 1.6 GHz minimum
  • RAM: 8GB minimum
  • System Drive: 256GB SSD only
  • Control Panel: 10.1"
  • Toner technology: Simitri HD Polymerised
  • Security: Antivirus real-time scanning (Bid Defender)
  • Type: Full colour & duplex multifunction
  • Speed: minimum 25 CPM
  • Tray count: minimum 3
  • Print/Scan Size: A4, AM (Letter) & Legal
  • Print Technology/OS Compatibility/Auto Duplexing: as per ATC specifications
  • Connectivity/Scanner options: (as per OEM offer with standard network and USB interfaces)
  • Warranty: 2 years from final acceptance or after installation
  • Delivery location: Vadodara, Gujarat; installation & commissioning included

Terms, Conditions & Eligibility

  • Delivery & Installation: Supply, Installation, Testing & Commissioning at HQ 617 (I) AD Bde, Fateh Gunj, Vadodara
  • Warranty: 2 years; OEM warranty certificates required at delivery; after-sales service centers in India to be provided
  • ATC Clauses: OEM certificate of offer product; detailed spec sheets and photos with brand/model during bid evaluation
  • ATC Technical: 6–8 week post-award submission of full spec sheets
  • Eligibility: Demonstrated capability to provide IS/ OEM certifications and local service support
  • Payment & Penalties: Clause details to follow in commercial terms; ensure service availability during warranty period
  • Documentation: Include GST, PAN, experience certificates, financials, EMD/security documents, OEM authorizations
  • Delivery Timeline: On-site deployment after order finalization; training included

Key Specifications

    • Processor: 1.6 GHz quad-core minimum
    • RAM: 8GB
    • System Drive: 256GB SSD
    • Control Panel: 10.1"
    • Toner technology: Simitri HD Polymerised
    • Security: Real-time antivirus (Bid Defender)
    • Type: Full colour & duplex multifunction
    • Speed: ≥25 CPM (A4 mono/color)
    • Tray count: minimum 3
    • Print/Scan sizes: A4, AM/Letter, Legal
    • Warranty: 2 years from final acceptance/install
    • Delivery: Vadodara, Gujarat; installation included

Terms & Conditions

  • Delivery, installation, testing and commissioning at Vadodara address

  • 2-year OEM warranty with regional service centers and certificates

  • OEM certificate of offer, model photos and detailed specs required

Important Clauses

Payment Terms

Details to be defined in commercial terms; ensure alignment with on-site commissioning and acceptance testing

Delivery Schedule

On-site delivery and installation within project timeline after order finalization

Penalties/Liquidated Damages

Penalties to be specified for late delivery and non-conformance during acceptance testing

Bidder Eligibility

  • Proven track record supplying and installing color/duplex multifunction printers

  • Manufacturer/authorized dealer with OEM certification

  • Capability to provide nationwide after-sales service and parts

Documents 3

GeM-Bidding-8800894.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description of Stores Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic Print Technology Laser
Generic Type of Printing Colour Or higher
Generic Operating System Compatibility Windows 10 and Above, Linux, Mac OS, Windows Server
Printing Print Paper Size A4, A3 and Legal
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM) 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
Scanning Maximum Scan Area (Platen/Flatbed Size) A4, A3 and Legal
Scanning Scan To Functions Folder, Email
PAPER HANDLING Original Document Feeder Type (For Scanning and Copying) Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING Feeder Capacity (Number of Sheets) (For Scanning and Copying) 51 to 100, 101 to 150, 151 to 200, 201 to 250, 251 to 300, 301 to 350, 351 to 400 Or higher
PAPER HANDLING Number of Main Paper Tray 4, 2
PAPER HANDLING Total Paper Tray Combined Capacity (Number) at 75 GSM 1001 to 2000, 2001 to 3000, 3001 to 5000 Or higher
PAPER HANDLING Bypass Tray Facility Yes Or higher
Connectivity Connectivity USB Port, Ethernet Port, Wi-Fi
Performance Minimum Duty Cycle (Number of Prints/Month) 10,001 to 20,000, 20,001 to 30,000, 30,001 to 50,000, 50,001 to 80,000, 80,001 to 1,00,000, 1,00,001 to 1,20,000, 1,20,001 to 1,50,001, 1,50,001 to 2,00,000, 2,00,001 to 3,00,000, 3,00,001 to 5,00,000, 5,00,001 to 10,00,000, 10,00,001 to 15,00,000 Or higher

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar MFP supply/installation

4

Financial statements (last 2-3 years)

5

EMD document (payment proof as specified by Terms)

6

Technical bid documents detailing OEM authorizations

7

OEM certificate of offer product and brand/model details

8

Service center details near consignee location

Corrigendum Updates

3 Updates
#1

Update

24-Jan-2026

Extended Deadline

31-Jan-2026, 2:00 pm

Opening Date

31-Jan-2026, 2:30 pm

#2

Update

19-Jan-2026

Extended Deadline

24-Jan-2026, 2:00 pm

Opening Date

24-Jan-2026, 2:30 pm

#3

Update

17-Jan-2026

Extended Deadline

20-Jan-2026, 2:00 pm

Opening Date

20-Jan-2026, 2:30 pm

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for the Indian Army MFP tender in Vadodara?

Bidders must submit GST, PAN, experience certificates, and financials along with OEM authorization. Include OEM certificate of offer product, brand/model details, and service-center information. Ensure compliance with the 2-year OEM warranty and on-site installation/commissioning requirements.

What documents are required for the printer tender in Gujarat?

Required documents include GST registration, PAN, two to three years of financial statements, prior experience certificates for similar MFPs, EMD proof, OEM authorizations, and technical bid detailing the brand, model, and photos for evaluation.

What are the key technical specifications for the MFP bid in India Army?

Key specs: 1.6 GHz quad-core processor, 8GB RAM, 256GB SSD, 10.1" control panel, 25 CPM, minimum 3 trays, A4/Legal/Letter sizes, Simitri HD toner, antivirus real-time scanning, duplex colour printing, and 2-year OEM warranty.

What is the warranty requirement for supplied MFPs in this tender?

Warranty term is 2 years from final acceptance or after completion of installation, commissioning and testing. OEM warranty certificates must be provided at delivery. Service centers must be listed near consignee locations to support post-sales service.

When is the installation and commissioning expected for Vadodara?

Delivery and installation are to be conducted at the Vadodara address after order finalization, with on-site commissioning and training included in scope. Exact dates follow after bid evaluation and award, subject to vendor readiness.

What security features are required in the MFP bid?

The tender requires antivirus real-time scanning (Bid Defender) and a security posture suitable for government deployments. Ensure the device supports security features and comes with OEM certification validating security capabilities.

Which brands or OEM certificates are mandatory for the bid?

Bidders must provide OEM authorization and an offer certificate for the product, along with brand and model photos. The evaluation requires explicit brand/model recognition and adherence to the specified hardware configuration.

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