Indian Army Drum Unit Brother Print Head EPSON Printer Maint, Jhansi, ISI/ISO Standards 2026
Indian Army
JHANSI, UTTAR PRADESH
Posted:
14 January 2026
Closed:
24 January 2026
GEM
GEM
Indian Army DRUM CARTRIDGE FOR BROTHER 5800W / HP 438 / XEROX M2170 Procurement 2026
Progress
Issue27-Jan-2026, 12:25 pm
AwardPending
Quantity
5
Category
DRUM CARTIDGE FOR BROTHER 5800W
Bid Type
Two Packet Bid
Key Highlights
- • ISO 9001 certification required for bidder or OEM
- • BIS license and type-test certificates mandated
- • Advance sample approval within 5 days of award
- • 25% quantity variation during contract execution
- • Delivery timelines may extend with approved modifications
- • Five item scope including DRUM CARTRIDGE, DRUM SET, PRINTER HEAD, FEEDER ASSY, FUSER FIXING ASSY
- • No specific EMD amount disclosed in available data
- • Advance sample to be supplied free of cost for testing
Tender Overview
The Indian Army (Department of Military Affairs) seeks supply of DRUM CARTRIDGE FOR BROTHER 5800W, DRUM SET FOR HP 438 PHOTOCOPIER, PRINTER HEAD EPSON M2170, FEEDER ASSY EPSON M2170, and FUSER FIXING ASSY XEROX PHOTOCOPIER as a consolidated procurement. The scope comprises five items with unspecified quantities and an estimated value not disclosed. The contract emphasizes compliance with quality certifications and an advance sample approval process. A 25% quantity variation clause may apply during placement and currency of contract, with delivery timelines tied to original or extended delivery periods. Unique terms require ISO 9001 certification and BIS/type-test certificates for offered products.
Technical Specifications & Requirements
- Product categories: DRUM CARTRIDGE (BROTHER 5800W), DRUM SET (HP 438), PRINTER HEAD (EPSON M2170), FEEDER ASSY (EPSON M2170), FUSER FIXING ASSY (XEROX COPIER)
- Certifications: ISO 9001 certification for bidder or OEM; BIS licence and type-test/approval certificates as per product specification
- Sample process: Successful bidder must submit an advance sample within 5 days of contract award; buyer to approve or specify modifications within 5 days; bulk supply to follow post-approval with potential delivery time adjustments
- Delivery: Option clause enables up to 25% quantity adjustment during/after contract at contracted rates; minimum additional time baseline is 30 days
- Documentation: Upload required certificates with bid; non-submission may lead to rejection
Terms, Conditions & Eligibility
- EMD/Financial terms: EMD amount not disclosed in the provided text; bidders must refer to official bid document for exact value
- Eligibility: ISO 9001 certification mandatory; BIS/type-test and other prescribed certificates required
- Delivery/Delay: Delivery timelines linked to original or extended periods; no LD mentioned for sample delays, but contract renewal implications exist
- Sample/Approval: Advance sample submission required; bulk supply contingent on approval; post-approval deviations may trigger modifications or contract termination if major
- Additional clauses: Purchaser reserves the right to modify quantities up to 25%; adherence to all bid conditions and certificates is mandatory
Key Specifications
-
Drum cartridge: Brother 5800W compatible
-
Drum set: HP 438 compatible
-
Printer head: Epson M2170
-
Feeder assembly: Epson M2170
-
Fuser fixing assembly: Xerox photocopier
-
Standards: ISO 9001 certified; BIS type-test where applicable
-
Delivery: option to increase quantity up to 25% at contracted rates
-
Sample: advance sample within 5 days; modification timeline 5 days
Terms & Conditions
-
Option to increase/decrease quantity by 25% during contract
-
Advance sample submission with 5-day approval window
-
Mandatory ISO 9001 certification and BIS/type-test certificates
Important Clauses
Payment Terms
EMD amount not disclosed; payment terms to be defined in bid documents.
Delivery Schedule
Delivery period linked to original delivery order; extended time based on option clause with minimum 30 days.
Penalties/Liquidated Damages
LD for delays not specified in available data; contract termination possible for major deviations after notice.
Bidder Eligibility
-
Must hold ISO 9001 certification (bidder or OEM)
-
Must provide BIS licence and product-type test certificates
-
Must submit advance sample within 5 days of contract award
Documents 4
GeM-Bidding-8888189.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
Loading results...
Bill of Quantities (BOQ)
5 Items
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) |
|---|---|---|---|---|---|---|
| 1 | DRUM CARTIDGE FOR BROTHER 5800W | PRINTER | 1 | nos | cscreddy | 15 |
| 2 | DRUM SET FOR HP 438 PHOTOCOPIER MACHINE | PHOTOCOPIER MACHINE | 1 | nos | cscreddy | 15 |
| 3 | PRINTER HEAD EPSON M2170 | PRINTER | 1 | nos | cscreddy | 15 |
| 4 | FEEDER ASSY EPSON M2170 | PRINTER | 1 | nos | cscreddy | 15 |
| 5 | FUSER FIXING ASSY XEROX PHOTOCOPIER MACHINE | PHOTOCOPIER MACHINE | 1 | nos | cscreddy | 15 |
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar supply
4
Financial statements or turnover evidence
5
EMD/Security deposit as per bid document
6
ISO 9001 certificate ( bidder or OEM )
7
BIS license and type-test certificates
8
OEM authorization letters (if applicable)
9
Technical bid documents and sample approval documentation
Frequently Asked Questions
Key insights about HARYANA tender market
How to participate in Indian Army printer parts tender 2026?
Bidders must submit GST, PAN, turnover documentation, ISO 9001 and BIS/type-test certificates, and OEM authorizations where applicable. Include advance sample plan with a 5-day submission window post-award. Ensure compliance with the 25% quantity variation clause and provide required technical bid documents.
What documents are required for Indian Army drum cartridge procurement?
Required documents include GST certificate, PAN card, experience certificates for similar supplies, financial statements, EMD submission proof, ISO 9001 certificate, BIS license and type-test certificates, OEM authorization letters, and complete technical bid documents including sample submission proof.
What certifications must suppliers hold for this tender in 2026?
Suppliers must hold ISO 9001 certification (bidder or OEM) and BIS/type-test certificates as per product specifications. Additional approvals may be required per product category, with certificates uploaded along with the bid.
What is the delivery variation clause for this Indian Army tender?
The purchaser may increase or decrease order quantity up to 25% at contract placement and during currency at contracted rates. Delivery time calculations align with the last delivery date, with a minimum additional period of 30 days when quantities change.
How will advance samples influence bulk supply for this procurement?
Within 5 days of contract award, the bidder must submit advance samples for buyer approval. If approved, bulk supply proceeds per contract specs; if modifications are requested, the timeline shifts accordingly, and persistent delays may trigger contract termination.
What items are included in this Indian Army drum and copier parts tender?
The scope includes DRUM CARTRIDGE for Brother 5800W, DRUM SET for HP 438, PRINTER HEAD EPSON M2170, FEEDER ASSY EPSON M2170, and FUSER FIXING ASSY for XEROX photocopier machines, with certification and supplier qualification requirements.
Are there specific delivery timelines and penalties for delays?
Delivery timelines depend on original delivery order and any extended periods under the option clause. Penalty details (LD) are not explicitly stated in the provided text; contract terms may specify remedies for non-compliance during implementation.
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Documents 4
GeM-Bidding-8888189.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS