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Indian Air Force Fixed Clean Agent Gas Fire Suppression System for Server Racks Tender Pune Maharashtra 2026

Bid Publish Date

03-Jan-2026, 2:15 pm

Bid End Date

13-Jan-2026, 3:00 pm

Location

PUNE , MAHARASHTRA

Progress

Issue03-Jan-2026, 2:15 pm
AwardPending
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Quantity

1

Bid Type

Single Packet Bid

Categories 7

NETWORKING RACK FIRE SUPPRESSION SYSTEM FIRE EXTINGUISHERS FIRE SUPPRESSION FIRE PREVENTION FLAME DETECTORS AIRCRAFT HANGER

Tender Overview

The Indian Air Force, Department of Military Affairs, invites bids for a Fixed Clean Agent Gas based Fire Suppression System designed for server racks at the 9BRD Air Force Station, Pune, Maharashtra 411014. The scope centers on installation, commissioning, and configuration of a server-rack protective system with data sheet validation. Site inspection is optional with bidder-borne costs. The purchaser reserves a right to modify quantities by up to 50% at contract award and during the currency of the contract, with rates kept constant. OEM-led installation and ongoing support are emphasized to ensure lifecycle integrity.

Technical Specifications & Requirements

  • Product: Fixed Clean Agent Gas based Fire Suppression System for server racks.
  • Location: 9BRD Air Force Station, Pune, Maharashtra, 411014.
  • Data Sheet: Mandatory upload with bid; must match offered parameters to avoid rejection.
  • Installation/Commissioning: To be carried out by OEM or OEM-certified resource or OEM-authorized reseller.
  • Site Visit: Optional; bidder bears all costs; no claim against buyer for missing prerequisites.
  • Obsolescence: Offered products must have at least 3 years residual market life; not end-of-life by OEM before this period.
  • Variation: Purchaser may increase/decrease quantity up to 50% at contract placement or during currency.

Terms, Conditions & Eligibility

  • Documentation: Copy of PAN Card, GSTIN, Cancelled Cheque, EFT Mandate (certified by Bank), data sheet, and vendor code creation papers.
  • Data Sheet Verification: Any mismatch between data sheet and offered product may lead to bid rejection.
  • Installation Responsibility: OEM/OEM-certified personnel or OEM-authorized reseller must perform installation, commissioning, testing, and configuration.
  • Site Conditions: Site visit costs borne by bidder; entry permitted under indemnity; bidder cannot claim for lack of information.
  • Site Address: 9BRD AIR FORCE STATION, PUNE, NAGAR ROAD, NEAR TATA GATE BUS STOP, PUNE 411014.
  • Optional Clauses: Up to 50% quantity variation; extended delivery period aligns with additional quantity; rates remain contracted.

Key Specifications

  • Product/service: Fixed Clean Agent Gas based Fire Suppression System for server racks

  • Delivery/installation location: 9BRD AIR FORCE STATION, Pune, Maharashtra 411014

  • Data Sheet: must be uploaded and match bid parameters

  • Installation/Commissioning: by OEM or OEM-certified resource or OEM-authorized reseller

  • Market life: minimum 3 years residual market life; not end-of-life before bid period

  • Variation rights: up to 50% quantity adjustment; rates fixed for contracted quantities

Terms & Conditions

  • EMD: Not specified in available data; bid security terms to be confirmed

  • Delivery: Installation and commissioning by OEM/OEM-certified personnel

  • Site visit: Optional; bidder bears all costs

Important Clauses

Payment Terms

Payment terms to be confirmed in final contract; ensure alignment with delivery milestones and installation acceptance

Delivery Schedule

Delivery and installation timeline linked to order date; extended delivery periods may apply if quantity is increased

Penalties/Liquidated Damages

LD provisions to be defined in contract; expect standard expectations for late delivery and non-conformance

Bidder Eligibility

  • Manufacturer or OEM-authorized reseller with installation capability

  • Bidder must provide data sheet verification and non-obsolescence assurance

  • Panel of qualified personnel for installation, testing, and commissioning

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque

4

EFT Mandate copy certified by bank

5

Data Sheet of offered product

6

OEM authorization (or OEM-certified reseller credentials)

7

Vendor Code creation documents

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for the Pune IAF fire suppression tender in 2026?

Bidders should prepare PAN, GSTIN, Cancelled Cheque, EFT Mandate, and Data Sheet; ensure OEM authorization; submit Data Sheet with bid and comply with installation by OEM-certified personnel. Site visit costs borne by bidder, and quantity variation up to 50% may apply.

What documents are required for IAF server rack fire tender in Pune?

Required documents include PAN, GSTIN, Cancelled Cheque, EFT Mandate, Data Sheet, OEM authorization, and Vendor Code creation papers. Data Sheet must align with offered product parameters; non-compliant bids may be rejected.

What installation standards apply to the fixed clean agent system in this tender?

Installation must be performed by OEM or OEM-certified resource; data sheet must reflect exact system parameters; ensure compatibility with server rack protection and site conditions at 9BRD Air Force Station Pune.

What are the delivery and variation terms for this IAF tender in Pune?

The purchaser may increase/decrease quantity up to 50% at contract award and during currency; delivery period commences from the last date of the original delivery order; extended delivery aligns with additional quantity at contracted rates.

What is the process to verify data sheet accuracy for the IAF tender?

Bidder must upload a Data Sheet that exactly matches offered product parameters; any unexplained mismatch can lead to bid rejection; cross-check model numbers, capacities, and agent approvals with OEM documentation.

Who manages site visits for the Pune IAF fire suppression project?

Site visits are optional and cost borne by the bidder; entry is permitted with indemnity; bidders must independently gather necessary site information before submission.

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