Mahanadi Coalfields Limited Air Cooler Hiring Tender 308 Units Samleswari OCP Lajkura OCP IB Valley 2026

Tender Overview

Organization: Mahanadi Coalfields Limited (Coal India Limited subsidiary) invites bids for the hiring of 308 air coolers for multiple sites including GM Establishment Central Hospital, Samleswari OCP, and Lajkura OCP, plus water filling for 118 air coolers at GMO IBVA and CH, IBVA over a 120-day period. Estimated value is ₹1,383,991.67 with EMD ₹17,300. The scope is equipment rental and associated service, with the option to adjust quantity or duration by up to 25% at contract issue, then enforceable. The procurement route favors MSE bidders if eligible and allows price matching within policy margins for award of 100% value to L1-MSE bidders. Escalation matrix and service support requirements apply.

Technical Specifications & Requirements

• Air cooler quantity: 308 units; water filling for 118 units at specified locations.
• Contract duration: 120 days from award; price/quantity adjustment permissible up to 25%.
• EMD: ₹17,300; payment via DD in favor of IB Valley Area, MCL or FD/RR format; DD proof to be uploaded with bid; hard copy within 5 days of bid end.
• Payment terms: salaries/wages paid by service provider to deployed staff; subsequent reimbursement by buyer with statutory docs.
• Pre-qualification: MSE preference available if bidder is manufacturer or service provider; documentation to prove eligibility.
• Certifications: Upload required per bid documents and ATC; non-submission leads to rejection.

Terms & Eligibility

• Purchase preference for MSEs under policy; bidders must demonstrate manufacturing/service capability for eligibility.
• Forms of EMD: DD or FD-backed EMD options with proof scanned; hard copy within 5 days.
• Escalation & support: Provide service escalation matrix with telephone numbers.
• Contract flexibility: Buyer may revise quantity/duration up to 25% at contract issue and again prior to issuance.
• Delivery & installation: Deliver and service at specified sites; ensure SB compliance and timely water-fill service.
• Documentation: All certificates required per bid document and ATC; missing certificates lead to rejection.