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Madhya Pradesh Building Development Corporation AV & CMS Procurement MP - 55 Inch LED Display, CMS Software License 2026

Bid Publish Date

20-Jan-2026, 5:55 pm

Bid End Date

04-Feb-2026, 6:00 pm

Value

₹30,00,000

Location

BHOPAL , MADHYA PRADESH

Progress

Issue20-Jan-2026, 5:55 pm
AwardPending
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Quantity

60

Category

CMS Software License

Bid Type

Two Packet Bid

Key Highlights

  • • Madhya Pradesh Building Development Corporation procurement for integrated AV display and CMS solution
  • • Inclusion of 55 inch LED display, central server, CMS software license, Sign Player license
  • • Installation, configuration, training, and documentation included in contract
  • • Warranty and post-implementation support terms required
  • • ATC document governs organization-specific compliance and conditions
  • • Total estimated contract value ₹3,000,000; EMD not disclosed in tender data
  • • BoQ contains 8 items with N/A quantities; confirm scope from ATC

Tender Overview

Madhya Pradesh Building Development Corporation (organization) invites bids for a multi-component AV display and IT infrastructure package in Madhya Pradesh. Procurement covers a 55 inch LED Display, Central Server, CMS software license, Sign Player license, along with installation and configuration, training and documentation, and warranty/support. Estimated value is ₹3,000,000. The scope includes delivery, integration with a CMS, and user training with documentation. The tender appears to target a consolidated deployment across CPU/location, with a diverse set of items spanning hardware and software. Key differentiators include the combination of hardware, CMS software licensing, and post-implementation support within one contract. Unique aspects include the inclusion of a complete training/delivery package and warranty provisions within the same procurement.

Technical Specifications & Requirements

  • Product category: 55 inch LED Display, CMS Software License, Sign Player License, Central Server, and related Installation, Configuration, Training, and Documentation services.
  • Estimated value: ₹3,000,000.
  • Delivery scope: Installation and configuration at project site; training for end-users and administrators; documentation handover.
  • Software components: CMS license and Sign Player license; compatibility with central server architecture; CMS integration with display endpoints.
  • Standards/requirements: While explicit specs are not provided, bidders should prepare for standard ICT procurement requirements and integration capabilities with CMS platforms.
  • BoQ: 8 items listed, with N/A quantities; bidders should verify scope via ATC/drawings.

Terms, Conditions & Eligibility

  • EMD: Amount not disclosed in data; bidders must confirm from ATC/documentation.
  • Estimated value: ₹3,000,000; ensure bid competitiveness for integrated AV and CMS solution.
  • Delivery & installation: Installation, configuration, training, and documentation to be delivered as a package; ensure timely handover.
  • Warranty & support: Include warranty and post-implementation support terms as part of bid.
  • Documentation: Submit standard GST, PAN, experience certificates, and technical compliance where required; OEM authorizations may be requested.
  • ATC terms: Refer to uploaded ATC document for organization-specific conditions and compliance.

Key Specifications

  • Product/service names: 55 inch LED Display; Central Server; CMS Software License; Sign Player License

  • Quantities/scale: Not specified in BOQ; data to be confirmed via ATC

  • Estimated value: ₹3,000,000

  • Experience: Prior ICT/AV CMS deployment experience recommended

  • Standards/quality: Not explicitly listed; bidders should cite CMS integration capabilities and display performance

  • Warranty/AMC: Include warranty/support terms within bid

Terms & Conditions

  • EMD amount not disclosed in the tender data; confirm from ATC

  • Delivery includes installation, configuration, training, and documentation

  • OEM authorizations and CMS/Sign Player licenses required

  • 8-item BOQ with N/A quantities; scope validation via ATC

Important Clauses

Payment Terms

Payment terms to be clarified in ATC; bidders should expect milestone-based or post-delivery settlement per organization policy

Delivery Schedule

Delivery and installation timeframe to be specified in ATC; ensure synchronization with training delivery

Penalties/Liquidated Damages

LD/penalties, if any, to be defined in ATC; bidders should prepare for performance-based adjustments

Bidder Eligibility

  • Experience in delivering integrated AV display and CMS software projects

  • Financial capacity demonstrated by recent statements

  • Compliance with OEM authorizations for CMS and LED displays

Documents 5

GeM-Bidding-8848278.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 8 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 55 inch LED Display As per Bid Document 15 nos manager-tech 30
2 Location CPU As per Bid Document 20 nos manager-tech 30
3 Central Server As per Bid Document 1 nos manager-tech 30
4 CMS Software License As per Bid Document 1 nos manager-tech 30
5 Sign Player License Sign Player License 20 nos manager-tech 30
6 Installation and Configuration As per Bid Document 1 nos manager-tech 30
7 Training and Documentation As per Bid Document 1 nos manager-tech 30
8 Warranty and Support As per Bid Document 1 nos manager-tech 30

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates of similar ICT/AV CMS deployments

4

Financial statements demonstrating financial capacity

5

EMD documentation (if disclosed in ATC) or alternative security

6

Technical bid documents and compliance statements

7

OEM authorization letters for CMS, Sign Player license, LED displays

8

Project implementation plan and training plan

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for the MP AV and CMS procurement tender in Madhya Pradesh

Bidders must submit GST, PAN, experience certificates, financials, EMD as applicable, and OEM authorizations; ensure CMS and Sign Player licenses are included. Follow ATC guidelines for installation, training, and documentation requirements; review the 8-item BOQ and verify quantities with the ATC.

What documents are required for the Madhya Pradesh CMS tender in MP

Required documents include GST certificate, PAN, company financials, experience certificates of similar deployments, OEM authorization letters for CMS and LED displays, technical bid, and EMD documents if mandated. Also provide project implementation and training plans per ATC.

What are the technical specifications for the 55 inch display bid in MP

Specification scope centers on a 55 inch LED display with CMS integration, a central server, and Sign Player license; explicit performance metrics are not stated in the data, so bidders should rely on ATC to confirm display brightness, resolution, mounting, and CMS compatibility requirements.

When is the delivery and installation deadline for this MP procurement

Delivery and installation schedule will be defined in the ATC; bidders should prepare a detailed project plan with installation milestones, testing, and staff training timelines to align with the purchaser’s requirements.

What are the payment terms for the Madhya Pradesh procurement

Payment terms are described in the ATC; bidders should expect structured payments tied to milestones such as delivery, installation, and training completion. Ensure acceptance testing and documentation deliverables are specified before final payment.

What is the EMD requirement for the MP AV tender 2026

The tender data does not disclose the EMD amount; confirm the exact EMD or security deposit in the ATC and prepare bank guarantees or online payment options accordingly with the correct beneficiary details.

How to verify OEM authorization for CMS and LED components in MP

Obtain OEM authorization letters proving eligibility to supply CMS licenses and LED displays; submit these along with technical bids. ATC may require current licenses and warranty terms from the OEMs to ensure compliance.

What is included in the training and documentation package for this tender

The package includes training for end-users and administrators, plus complete documentation handover. Prepare a training curriculum, user manuals, installation guides, and maintenance procedures aligned with the CMS and display system.

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