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West Central Railway All in One PC Tender Jabalpur Madhya Pradesh 2025 ISI/ISO Preloaded OS

Bid Publish Date

02-Jan-2026, 10:17 am

Bid End Date

14-Jan-2026, 1:00 pm

Location

JABALPUR , MADHYA PRADESH

Progress

Issue02-Jan-2026, 10:17 am
AwardPending
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Quantity

5

Bid Type

Single Packet Bid

Key Highlights

  • • Official brand specification required in bid submission
  • • Factory preloaded OS with Microsoft licensing proof
  • • 3-year OEM warranty certificate mandatory
  • • Datasheet/brochure must be on OEM website
  • • Authorized OEM authorization if not an OEM
  • • Pre-dispatch or post-receipt inspection option
  • • Exact certificates/test reports to be uploaded at bid opening

Tender Overview

Organization: West Central Railway (Indian Railways) — procuring an All in One PC (V2) for use at the JABALPUR, MADHYA PRADESH 482001 location. Scope is the Only supply of Goods with vendor obligations including OEM warranty and compliance. Key differentiators include a factory preloaded operating system with certification, requirement for 3-year OEM warranty, and mandatory OEM authorization if not an OEM. The tender emphasizes brand specification, documentation integrity, and data sheet availability on the OEM website, ensuring authentic OEM supply and post-sales support. The bid targets the railway’s IT equipment refresh with standardised hardware capability.

Technical Specifications & Requirements

  • Processor, RAM size (GB), Type of RAM, and Storage Type/Capacity (GB) are requested as core system attributes to be detailed in the offer.
  • Display Size (Inches) and Number of Ports indicate the workstation form factor and connectivity.
  • Mouse Connectivity and Keyboard Connectivity define input devices to be supplied with the PC.
  • Graphics Type and Operating System (Factory Preloaded with Certification) specify performance and software compliance needs.
  • Stand as part of the system enclosure.
  • Additional critical requirements include 3-year OEM warranty, OEM authorization if not an OEM, and datasheet/brochure availability on OEM website. The OS must be factory preloaded and non-pirated, with official Microsoft licensing.
  • Pre-dispatch or post-receipt inspections may apply, with nominated inspection agencies.

Terms, Conditions & Eligibility

  • Brand must be specified in the offer; unbranded offers will be rejected.
  • Include Authorized dealership certificate or OEM Tender Authorization if not an OEM.
  • Attach original Operating System (Factory Pre-Loaded) licensing proof from OEM/MS.
  • Submit Datasheet/Brochure accessible on the OEM website; otherwise bid may be rejected.
  • Provide 3-year warranty certificate from the OEM, sealed on OEM letterhead.
  • Ensure compliance with all Certificates/Test Reports as per bid document and ATC.
  • The bid requires ready-to-submit documentation for bid opening and acceptance.

Key Specifications

    • Product Category: All in One PC (V2)
    • Processor: as per tender proposal (specified in offer)
    • RAM: Type and Size (GB) to be specified
    • Storage: Type and Capacity (GB)
    • Display: Diagonal (Inches)
    • Ports: Number of Ports
    • Input Devices: Mouse Connectivity, Keyboard Connectivity
    • Graphics: Graphics Type
    • Operating System: Factory Preloaded with Certification
    • Stand: Included with system
    • Warranty: 3 years OEM warranty

Terms & Conditions

  • Brand must be specified; unbranded offers rejected

  • OEM authorization required if bidder is not the OEM

  • Factory preloaded OS with official licensing proof

  • Datasheet/brochure must be available on OEM website

  • 3-year OEM warranty certificate mandatory

  • Inspection options: pre-dispatch or post-receipt

Important Clauses

Payment Terms

Not specified in available data

Delivery Schedule

Not specified in available data

Penalties/Liquidated Damages

Not specified in available data

Bidder Eligibility

  • Must specify brand in offer; unbranded bids rejected

  • OEM authorization required if not the OEM

  • Must provide factory preloaded OS licensing proof

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Description Description of store All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty
Description Processor Number Intel Core i7-12700, Intel Core i7-14700T, Intel Core i5-13500, Intel Core i5-14500, Intel Core i9-12900, Intel Core i7-13700, Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core i5 14600T, Intel Core Ultra 5 235T, Intel Core Ultra 5 245, Intel Core Ultra 5 245T, Intel Core Ultra 9 285 Or higher
Input Devices Mouse Connectivity Wireless Or higher
Input Devices Keyboard Connectivity Wireless Or higher
Graphics Graphics Type Integrated
Operating System Operating System (Factory Preloaded with Certification) Windows 11 Professional
Memory Type of RAM DDR4, DDR5 Or higher
Memory RAM Size (GB) 16
Storage Type of Storage Installed with the System NVMe SSD
Storage Storage Capacity (in GB) 1024
Display Display Size - Diagonal (in Inches) 58.1 - 63 (22.87" - 24.8")
Ports Number of Ports 1-DP, 1-HDMI, 1- RJ-45 (10/100/1000 Ethernet Port), 1-USB 3.1 Gen 1 TYPE A, 1-USB 3.1 Gen 1 TYPE C, 2-USB 3.1 Gen 1 TYPE A, 2-USB 3.1 Gen 2 TYPE A, Universal Audio Jack
Generic Stand Height Adjustable

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Experience Certificates for similar PC supply

4

Financial Statements (last 3 years)

5

EMD/Security Deposit documents

6

Technical Bid Documents (spec sheets, datasheets)

7

OEM Authorization/Dealership Certificate

8

Original OS licensing documentation (Factory Pre-Loaded)

9

Warranty Certificate from OEM (3-year)

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for All in One PC tender in Jabalpur

Bidders must submit GST, PAN, experience certificates, financial statements, EMD, technical bid with product datasheet, OEM authorization, and OS licensing proof. Ensure the offer specifies the exact brand and includes a 3-year OEM warranty. Pre-dispatch or post-receipt inspection options may apply; comply with atc if issued.

What documents are required for PC procurement by West Central Railway

Required documents include GST certificate, PAN, experience certificates for similar supply, financial statements for last 3 years, EMD, technical datasheets, OEM authorization if not OEM, OS licensing proof, and a 3-year OEM warranty certificate on OEM letterhead.

What technical specifications are expected for All in One PC

Expect details for RAM type and size, Storage type and capacity, Display diagonal (inches), Number of ports, Mouse/keyboard connectivity, Graphics type, and Factory preloaded OS with certification; offer must align with these fields and include OEM datasheet.

What are the warranty requirements for the supplier

A formal 3-year warranty certificate from the OEM is mandatory, sealed on OEM letterhead. The warranty covers hardware reliability and post-sale support, with documentation uploaded at bid opening and during acceptance testing.

How important is OEM authorization in this tender

If the bidder is not the OEM, provide Authorized dealership certificate or OEM tender authorization; offers missing this will be summarily rejected. This ensures legitimate supply and after-sales service.

When and how will inspection occur for acceptance

Inspections can be pre-dispatch at seller premises or post receipt at consignee site. The tender specifies nominated inspection agencies; bidders should prepare for documentation and potential on-site verification prior to acceptance.

Where to find the OEM datasheet and OS licensing proof

Datasheets must be available on the OEM website; include the URL in the bid. Provide the original OS licensing proof from the OEM, ensuring the software is not pirated and properly licensed for government procurement.

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