Kolhapur District Panchayats White LED Solar Street Lighting System Tender 2025 Maharashtra ISI/IS 550 2025
Kolhapur District Panchayats
KOLHAPUR, MAHARASHTRA
Posted:
30 December 2025
Closed:
12 January 2026
GEM
GEM
Urban Development And Housing Department Bihar LED Based Information Display System Tender 2026 - IS0 9001 Certification, IP Standards & On Site OEM Warranty
Progress
Issue05-Jan-2026, 11:56 am
AwardPending
Quantity
15
Bid Type
Two Packet Bid
Categories
3
Tender Overview
The opportunity is issued by the Urban Development And Housing Department Bihar for an LED Based Information Display System. The procurement scope includes installation, integration, and commissioning, with an EMD of ₹25,000 and an option to increase quantities up to 25% at contracted rates. A pre-bid meeting is scheduled for 07/01/2026 at 11:00 AM. Required compliance includes on-site OEM warranty and ISO 9001 certification for the bidder or the OEM. The tender emphasizes Wi‑Fi and GSM connectivity, robust environmental testing, and a focus on display performance metrics such as brightness, pixel pitch, viewing distance, and IP protection. The contract promises delivery terms aligned with option quantities and extended delivery calculations, ensuring supplier flexibility in a dynamic government purchase cycle.
Technical Specifications & Requirements
- Category: LED Based Information Display System with detailed display metrics such as Height (min), Length (min), LED Pitch (max), Pixel Pitch (mm), Minimum Pixel Density (Dots/meter2), and LED Display Board Type.
- Connectivity: Wi-Fi connectivity (type specified if available) and GSM connectivity with cellular data support.
- Controller & Protocols: Support for standard communication protocols; ensure compatibility with existing control ecosystems.
- Environmental & Durability Testing: Endurance test at 27°C ±2°C, vibration test at 5–50 Hz with 10 g load, dust/water tests per IS/IEC 60529:2001, dry heat at 85°C ±2°C for 16 hours, humidity at 25°C ±3°C and 95% for 1 hour, cold test at -25°C ±2°C for 2 hours.
- Protection & Warranty: Minimum IP rating, on-site OEM warranty for the warranty period; installation, integration, and commissioning included in scope.
Terms, Conditions & Eligibility
- EMD: ₹25,000 (as specified).
- Certification: ISO 9001 certification required for bidder or OEM.
- Delivery Terms: Delivery period terms allow option-based quantity adjustments up to 25%, with calculation giving additional time if exercised.
- Pre-Bid Meeting: Held on 07/01/2026 at 11:00 AM.
- Warranty: On-site OEM warranty for the chosen display system.
- Support: Dedicated toll-free service/support channel required by bidders/OEMs.
- BOQ: No items listed; scope inferred from display system characteristics and installation.
- Installation: Installation, integration, and commissioning included in scope.
Keywords integrated: LED Based Information Display System tender in Bihar, ISI/IEC standards, IP testing, OEM warranty, ISO 9001 bidder, pre-bid meeting 2026, 25% quantity option, WiFi/GSM connectivity, on-site support.
Key Specifications
-
- LED Display System: Height (min), Length (min), LED Pitch (max), Pixel Pitch (mm), Minimum Pixel Density (Dots/meter2), LED Colour, Language, Unicode Support, Viewing Distance (m), LED Brightness (Cd/m2)
- Display Type: LED Display Board Type; Cabinet and installation specifics
- Connectivity: WiFi connectivity (type if specified); GSM connectivity with cellular data support
- Controller & Protocols: Supported protocols for controller communication
- Testing & Protection: Ingress protection minimum IP rating; Endurance test at 27°C ±2°C; Vibration test (5–50 Hz, 10 g, 1 hour); Dust & Water testing per IS/IEC 60529:2001; Dry Heat per IS 9000:85°C ±2°C for 16 hours; Humidity per IS 9000:25°C ±3°C, 95% RH for 1 hour; Cold test per IS 9000: -25°C ±2°C for 2 hours
- Scope of Supply: Installation, integration, and commissioning included
- Warranty: On-site OEM warranty (year specified by OEM)
Terms & Conditions
-
EMD amount mandatory ₹25,000 and must be submitted with bid
-
ISO 9001 certification required for bidder or OEM
-
Option clause allows quantity variation up to 25% during contract
-
Pre-bid meeting scheduled on 07/01/2026 at 11:00 AM
-
On-site OEM warranty and dedicated service/support channel required
-
Installation, integration, and commissioning are part of scope
Important Clauses
Payment Terms
Not explicitly provided; bidders should assume standard government terms with EMI/advance as per policy and final contract.
Delivery Schedule
Delivery quantity may be increased up to 25%; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
Penalties/Liquidated Damages
Not specified in data; bidders should review ATC for LD provisions during final terms.
Bidder Eligibility
-
ISO 9001 certified bidder or OEM for LED display systems
-
Experience in supplying/installing LED display systems with installation, integration, and commissioning capability
-
Financial capability to support project costs and bid requirements
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Display Details | Height (min)(mm) | 1280, 1440, 1600, 1760, 1920, 2080, 2240, 2400, 2560, 2720, 2880, 3040 Or higher |
| Display Details | Length(min)(mm) | 1920, 2240, 2600, 2920, 3240 Or higher |
| Display Details | LED Pitch (max) (mm) | 2.8, 3.91, 4 Or lower |
| Display Details | LED Display Board Type | Multi Colour |
| Display Details | LED Colour | RGB for Multi Colour |
| Display Details | Language | English, Regional, Multilingual |
| Display Details | Unicode Support | Other |
| Display Details | Viewing Distance (Meter) | 5, 7, 10, 15, 20, 25, 30 Or higher |
| Display Details | LED Brightness(Cd/m2) | 5001 - 6000, >6000 Or higher |
| Display Details | pixel Pitch (mm) | 5 Or lower |
| Display Details | Minimum Pixel Density (Dots/meter2) | 12000 Or higher |
| Display Details | Duty Cycle | 24 x 7 Or higher |
| Construction | Cabinet | Steel/Alluminium Box Duly Powder Coated, GI with Powder Coating, FRP (Fiber Reinforced Plastic) Or higher |
| Construction | Type of Installation | Outdoor |
| Connectivity & Ports | Wi Fi Connectivity | Yes Or higher |
| Connectivity & Ports | If Yes, Type of Wi Fi connectivity | 802.11 b/g/n/ac Or higher |
| Connectivity & Ports | GSM connectivity | Yes Or higher |
| Connectivity & Ports | If Yes, cellular Data Support | 4G/Lte Or higher |
| Controller | Protocol Supported | FTP, HTTP |
| Test and Protection | Ingress Protection (Minimum IP) | 65, 66, 67 Or higher |
| Test and Protection | Endurance Test at 27 C+/-2 Deg C | Yes Or higher |
| Test and Protection | Vibration Test at 1point5 mm peak to peak over a specified ferquency Range, i e 5 - 50 Hz and return to 5 Hz at a linear sweep period of 1 minute / complete sweep cycle and 10 g at maximum frequency for 1 Hour | Yes Or higher |
| Test and Protection | Dust Test as per IS/IEC 60529:2001 | Yes Or higher |
| Test and Protection | Water Test as per IS/IEC 60529:2001 | Yes Or higher |
| Test and Protection | Dry Heat Test as per IS: 9000 at 85 deg C +/-2 Deg C for 16 Hrs | Yes Or higher |
| Test and Protection | Humidity Test as per IS: 9000 at 25 deg C +/-3 Deg C and 95% Humidity for 1 Hours | Yes Or higher |
| Test and Protection | Cold Test as per IS: 9000 at -25 deg C +/-2 Deg C for 2 Hrs | Yes Or higher |
| Scope of Supply | Installation integration and commissioning shall be included in the scope of supply | Yes |
| Warranty | On Site OEM Warranty (Year) | 1, 2, 3, 4, 5 Or higher |
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Historical Data
Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates for similar LED display system projects
4
Financial statements (last 2-3 years)
5
EMD submission proof (₹25,000)
6
Technical bid documents demonstrating ISO 9001 compliance
7
OEM authorization / Manufacturer’s certificate
8
Warranty terms from OEM
9
Product data sheets and compliance certificates (IP rating, brightness, pixel pitch, etc.)
10
Any pre-bid meeting attendance proof
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for LED display tender in Bihar 2026?
Bidders must submit GST, PAN, experience certificates, and financial statements, along with ₹25,000 EMD. The bid requires ISO 9001 certification, OEM authorization, and compliance with IP testing, brightness, pixel pitch, and WiFi/GSM connectivity requirements. A pre-bid meeting is on 07/01/2026 at 11:00 AM.
What documents are required for LED display procurement in Bihar?
Required documents include GST registration, PAN, last 3 years financials, experience certificates for similar LED displays, EMD proof of ₹25,000, OEM authorization, ISO 9001 certificate, product data sheets, and warranty terms. Include installation and commissioning plan.
What are the technical standards for LED display in this tender?
Bidders must address IP testing per IS/IEC 60529:2001, Dry Heat per IS 9000 at 85°C for 16 hours, Humidity at 25°C/95% RH, Cold Test at -25°C, and Vibration 5-50 Hz with 10 g. Compliance to these standards is required for qualification.
What is the EMD amount and payment terms for the LED display bid?
The EMD is ₹25,000. While specific payment terms are not detailed, bidders should anticipate Government procurement norms, with potential advance and milestone payments. Ensure EMD submission with bid and compliance documentation.
When is the pre-bid meeting for the Bihar LED tender scheduled?
The pre-bid meeting is scheduled for 07/01/2026 at 11:00 AM. Attending is advisable to clarify scope, installation requirements, and ATC clauses. Bring manufacturer data sheets and ISO 9001 proof to discuss compliance.
What warranty is required for the LED display system in this tender?
An On-Site OEM Warranty is required for the LED display system. The exact duration should be specified by the OEM but bidders must ensure durable support and replacement terms, including service response times and spare part availability.
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Documents 4
GeM-Bidding-8792082.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS