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GEM

Directorate Of Collegiate Education Kerala High End Desktop/Notebook & Printer Tender Palakkad 2026 ISO OEM

Bid Publish Date

06-Jun-2026, 3:31 pm

Bid End Date

16-Jun-2026, 4:00 pm

Location

PALAKKAD , KERALA
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Progress

Issue06-Jun-2026, 3:31 pm
AwardPending
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Quantity

38

Category

High End Desktop Computer

Bid Type

Two Packet Bid

Categories 1

LAPTOP

Tender Overview

The Directorate Of Collegiate Education under the Higher Education Department Kerala invites bids for High End Desktop Computers, Entry and Mid Level Desktops, Entry and Mid Level Laptops/Notebooks, and Printers in Palakkad, Kerala. The procurement covers multiple product categories with OEM/authorized partner participation, requiring ISO certification, on-site OEM warranty, and robust after-sales support. Bidders must demonstrate experience and a proven installation footprint within the consignee district, with a minimum three prior orders of 25 desktop computers in a single order from the same OEM via GeM during 2021-22 to 2024-25. A service center in the consignee district is mandatory. The contract contemplates flexible order quantities up to +25% during delivery and currency, with delivery timelines tied to original and extended periods.

Technical Specifications & Requirements

  • Product scope includes Desktop Computers (high-end and entry/mid level), Notebook Computers, and Printers.
  • Key technical elements referenced: Processor details, Motherboard with TPM, Factory pre-loaded OS, RAM capacity, Primary/Secondary storage (SSD/HDD), Monitor availability and panel type, and on-site OEM warranty.
  • Required standards and evidence include ISO certification, OEM warranty certificates, and proof of a functional service center in the consignee district.
  • OEM/Authorized partner status with Manufacturer’s Authorization Format (MAF) is mandatory, along with GST and PAN documentation.
  • The bidder must provide installation, commissioning, training, and after-sales support capabilities across India.
  • The tender emphasizes non-obsolescence, market-sound product offerings, and adherence to the ATC/corrigendum requirements.

Terms & Eligibility

  • EMD and exact amount are not disclosed in the summary; bidders must refer to Seller Terms for EMD specifics.
  • Bidder must be an OEM or Authorized partner with proof via MAF; vendor should have a registered office in the consignee state.
  • Minimum 5-7 years GEM experience and demonstrated work orders for supplying 25+ desktops in a single order within the specified financial years.
  • Service center in the consignee district is mandatory; address proof required.
  • Delivery terms include option to increase quantity by up to 25% during contract and currency, with delivery time adjustments as per formula.
  • All submissions must include GST, PAN, experience certs, financials, and OEM warranties; non-compliance may lead to rejection.

Key Specifications

  • Product categories: High End Desktop Computers, Entry/Mid Level Desktops, Entry/Mid Level Laptops, and Printers

  • Storage: Primary SSD/HDD capacity to be specified; Secondary storage capacity where applicable

  • RAM: Minimum capacity as per BOQ items (GB to be installed in system)

  • Display: Monitor availability; screen size in cm; panel type as specified

  • Processor details: Base and higher processor numbers; description of stores

  • Motherboard: TPM support; onboard security features

  • Operating System: Factory pre-loaded OS by desktop OEM

  • Warranty: On-site OEM warranty in years

  • Compliance: IS/ISI or ISO certifications; vendor to provide warranty and service commitments

  • Delivery: Schedule aligned to original and extended periods with 25% quantity flex

Terms & Conditions

  • OEM or Authorized partner status with MAf must be provided; ISO certification is mandatory

  • Delivery quantity may vary by up to 25% during contract and currency with defined time calculations

  • Service center must be functional in the consignee district with address proof

  • Minimum 3 work orders for 25 desktops each from same OEM in specified years

  • Documentation: GST, PAN, experience, financials, and warranty certificates to be submitted

  • Non-obsolescence: Bid products must not be obsolete at time of submission

  • ATC/corrigendum compliance is required for bid acceptance

Important Clauses

Payment Terms

Details not fully disclosed; bidder must review ATC for advance, milestone, and final payment terms with the buyer

Delivery Schedule

Option to increase quantity by 25% with delivery calculations as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Penalties terms and LD clauses are part of the ATC; ensure compliance and timely delivery to avoid LDs

Bidder Eligibility

  • OEM or Authorized partner with MAf and ISO certification

  • Minimum 5-7 years GEM experience and evidence of prior supply orders

  • Service center operational in the consignee district and address proof

  • Non-obsolete products and compliant with tender terms

  • GST registration and PAN details provided

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

High End Desktop Computer (Q2) , Entry and Mid Level Desktop Computer (Q2) , Entry and Mid Level Laptop - Notebook (Q2) , Computer Printer (V2) (Q2)

Authority Records

HIGHER EDUCATION DEPARTMENT

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Documents 7

GeM-Bidding-9431890.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

CATALOG-Specification-5

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 5 Items

Item #1 Details

View Catalog
Category Specification Requirement
PROCESSOR Description of Stores Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor make with Minimum 6 USB Port
PROCESSOR Base Processor Number AMD Ryzen 7 5700G, Intel Core i7 12700, NA for Higher Processor Or higher
PROCESSOR Higher Processor Number Intel Core i7- 13700, Intel Core i7- 13700K, Intel Core i7- 14700, Intel Core i7- 14700K, Intel Core i9- 12900, Intel Core i9- 12900K, Intel Core i9- 13900, Intel Core i9- 13900K, Intel Core i9- 14900, Intel Core i9- 14900K, Intel Core Ultra 5- 235T, Intel Core Ultra 5- 225T, Intel Core Ultra 5- 225, Intel Core Ultra 5- 245T, Intel Core Ultra 5- 235, Intel Core Ultra 5- 245, Intel Core Ultra 7- 265T, Intel Core Ultra 7- 265, Intel Core Ultra 9- 285 Or higher
MOTHERBOARD Trusted Platform Module Discrete TPM 2.0
OPERATING SYSTEM Factory Pre-loaded Operating System Window 11 Professional
MEMORY (RAM) RAM Size (Memory Card/Module) (in GB) (Capacity to be Installed in the System) 16, 32, 64 Or higher
STORAGE Primary Storage Capacity (in GB) 1024, 2048 Or higher
STORAGE Availability of Secondary Storage No Secondary Storage Or higher
STORAGE Secondary Storage Capacity (in GB) 0.0 Or higher
Monitor Availibility of Monitor Yes as per IS 13252 (Part 1)
Monitor Panel Type Vertical Alignment (VA)
Monitor Screen Size (in CMs) 53.1 - 58 (20.91" - 22.83")
WARRANTY On Site OEM Warranty (In year) 3, 4, 5 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates showing minimum 3 orders of 25 desktops in a single order from the same OEM

4

Financial statements for the last 3 years

5

EMD/Security deposit proof (as applicable per tender terms)

6

OEM Manufacturer Authorization Form (MAF)

7

ISO certificate (OEM and seller) and warranty certificates

8

Proof of service center in the consignee district with address

9

GST/Tax compliance and current GST certificate

10

Technical bid documents and installation/training capability details

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for the Palakkad Kerala computer tender with OEM eligibility?

Bidders must qualify as an OEM or Authorized partner with MAf, provide ISO certification, and show 5-7 years GEM experience. Submit GST, PAN, experience proofs including at least three 25-desktop orders from the same OEM in 2021-22 to 2024-25, and ensure a service center in the consignee district.

What documents are required for the Kerala printer and desktop tender?

Required documents include GST and PAN, OEM MAf, ISO certificates, warranty certificates, address proof of service center, three work orders of 25 desktops, financial statements for 3 years, and installation/maintenance capability details for nationwide service.

What is the delivery quantity flexibility for this tender in Palakkad?

The buyer may increase or decrease quantity up to 25% of the bid quantity at contract placement and during the currency. Delivery timelines use the original period with adjustments based on the increased quantity, minimum 30 days, as per option clause.

Which standards and warranties are mandated for equipment in Kerala procurement?

Bidders must provide ISO-certified products with on-site OEM warranty. OEM warranty certificates must be submitted at delivery. The equipment should not be obsolete, and all items must meet specified OS, TPM, RAM, and storage requirements.

What experience proves eligibility for the Gem procurement in Kerala?

Proven track record includes minimum 5-7 years GEM experience and at least three orders of 25 desktops in a single order from the same OEM within 2021-22 to 2024-25, with MAf and service center in the consignee district.

What is the role of the service center in the consignee district for this bid?

A functional service center in the consignee district is mandatory; bidders must provide address proof and demonstrate local installation, commissioning, training, and after-sales support capabilities across India.

What is required to prove non-obsolescence of products in this tender?

Bidder must certify that offered products are current and not obsolete, supported by OEM warranties, ISO certifications, and up-to-date OS and hardware specifications as described in the tender terms.

How is the payment process defined for the Kerala procurement of computers?

Payment terms are specified in the ATC; bidders should prepare for standard deliverables-based milestones with payment upon delivery and/or after installation, subject to final terms in the ATC and supplier agreement.

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