Indian Army Ink & Cartridge Supplies Tender Bhopal Madhya Pradesh 2026 – Printer Ink Sets, Cartridges, Cables & Paper

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a multi‑category procurement in Bhopal, Madhya Pradesh (PIN 462001) with an estimated value of ₹300,000. The scope covers a broad catalog including cartridge supplies (12A, TN2365, Epson ink sets, Canon Pixma G4010 ink, Kyocera Task Alfa 2320, HP Smart Tank 500), printer cables (HDMI, VGA, power), extension boards, wireless keyboard with mouse, pencil cells (AA/AAA), CMOS battery, paper (glossy photo paper), and related peripherals. A decisive procurement differentiator is the mixed product mix and the requirement to align with advance sample approvals. The contract also includes a flexible quantity option clause up to 25% variance and a delivery framework tied to sample approval timelines. The tender emphasizes supplier capability and adherence to buyer‑driven sample approvals post award.

Technical Specifications & Requirements

• Product categories: printer consumables (ink sets, cartridges), image paper, USB/HDMI cables, keyboard/mouse, batteries, CMOS battery, cables (VGA/HDMI/Power), extension boards.
• Estimated value: ₹300,000; no explicit EMD amount stated.
• Samples: successful bidder must submit 19 samples within 5 days of award; advance sample approval required; if approved, bulk supply must follow approved sample with modifications within 5 days; delay in approval may shift delivery without LD.
• Compliance context: no technical standards specified; terms allow quantity variation up to 25% during contract and currency.
• Delivery/inspection framework: inspection clause and vendor code creation requirements are outlined in buyer terms.

Terms & Eligibility

• EMD: not explicitly stated; GST will apply at bidder’s rates with reimbursement as actuals up to quoted GST percentage.
• Eligibility checks: bidder must not be under liquidation or similar proceedings; an undertaking to this effect must be uploaded with bid.
• Documentation: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate; GST and payment terms specified; advance sample process mandated.
• Payment terms: not fully specified; GST considerations clarified; sample approvals drive bulk supply timelines.
• Delivery terms: option to increase quantity by 25% and extended delivery time logic; minimum 30 days added time per extension rule.
• Additional terms: bidders must ensure bulk supply adheres to approved sample specifications; failure may trigger contract termination or modifications.