Vacuum pump oils
Directorate Of Purchase And Stores
Posted:
9 November 2024
Closed:
26 November 2024
GEM
GEM
Indian Space Research Organization Vacuum Pump Oil Tender India 2026 - General Category Supply SAE/ISO Standards
Bid Publish Date
01-Jul-2026, 5:44 am
Bid End Date
21-Jul-2026, 2:00 pm
Location
THIRUVANANTHAPURAM , KERALA
Progress
Issue01-Jul-2026, 5:44 am
AwardPending
Quantity
840
Bid Type
Single Packet Bid
Key Highlights
- • Governance: ISRO procurement for vacuum pump oil under Department of Space
- • Brand/OEM: OEM authorization required if bidding through authorized distributors
- • Standards/Compliance: data sheet alignment with product specifications; ISRO-acceptable proofs
- • Delivery: 25% quantity variation rights during and after contract with minimum 30 days extended period
- • Penalty/Termination: contract termination rights for non-delivery or misrepresentation
- • Scope: pure supply of goods, no installation or service component included
Categories
11
Tender Overview
The Indian Space Research Organization (Department of Space) invites bids for the Vacuum Pump Oil under a general procurement category. The scope is limited to supply of goods, with no BOQ items listed, and an estimated value not disclosed. Bidders must provide a Data Sheet aligned with offered product parameters and include OEM authorization when applicable. The tender emphasizes quantity variation up to 25% during contract execution and mandates detailed product documentation. A distinctive ATC clause requires quoting with a reference identifier and accepting standard contract termination conditions if delivery commitments are not met. This procurement targets suppliers capable of delivering authentic oil with traceable specifications to ISRO standards.
Technical Specifications & Requirements
- Item: Vacuum Pump Oil (general category)
- Packaging/Labeling: include clear packing and marking as per standard
- Data Sheet: must be uploaded with bid; ensure no mismatch with offered product
- OEM authorization: required if bid is through authorised distributor/service provider
- Delivery terms: option clause allows 25% quantity variation during and after contract; delivery period calculated with minimum 30 days in case of increased quantity
- Scope: bid price must include all costs; procurement is for supply of goods only
- Documentation: bidder must provide product datasheet and proof of authorization
- BOQ: no items listed; single-general supply contract inferred
Terms, Conditions & Eligibility
- EMD/Performance: explicit EMD amount not disclosed; bidders should refer to ATC and terms for payment/guarantees
- Compliance: data sheet alignment with product; mis-match may lead to rejection
- Authorization: OEM authorization details must be furnished with bid
- Termination: contract can be terminated for non-compliance or failure to deliver
- Delivery: extended/dynamic delivery times defined by option clause; minimum 30 days
- Scope: limited to supply of goods; no installation included
- Communication: quote should reference internal reference code; maintain correspondence accordingly
Key Specifications
-
Vacuum Pump Oil - general category
-
Packaging/Labeling: compliant packing size and labeling
-
Data Sheet: uploaded and matching with offered product
-
OEM authorization: required for non-manufacturer bids
-
Delivery variation: 25% quantity adjustment with 30-day minimum extension
-
Scope: supply-only contract
Terms & Conditions
-
25% quantity variation rights during/after contract
-
OEM authorization required for distributors
-
Data Sheet must match and be uploaded
-
Noted termination rights for non-delivery or misrepresentation
-
Supply of goods only; no installation/after-sales service specified
Important Clauses
Payment Terms
No fixed payment terms disclosed; ATC notes may include price adjustment rights and security against performance
Delivery Schedule
Delivery period calculated with option clause; minimum 30 days for increased quantity; delivery from last date of original order
Penalties/Liquidated Damages
Contract may be terminated for non-delivery or breach; liquidated damages not explicitly stated in available data
Bidder Eligibility
-
Authorized OEM authorization if bidding through distributors
-
Ability to supply vacuum pump oil meeting general specifications
-
Compliance with data sheet verification and anti-mismatch conditions
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Vacuum Pump Oil (Q3)
Authority Records
SPACE DEPARTMENTINDIAN SPACE RESEARCH ORGANIZATION
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Documents 3
GeM-Bidding-9526267.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| General | Item | Vacuum Pump Oil |
| Packing , Marking and Labelling | Packing size,(Litre) | 210 |
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Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
OEM authorization or distributor authorization certificate
4
Data Sheet of the offered vacuum pump oil
5
Proof of ability to supply (financial statements, turnover evidence if requested)
6
Any existing certifications or quality compliance documents
7
Bid security/EMD documentation as applicable
8
Technical bid documents aligned with product specifications
Frequently Asked Questions
How to bid for ISRO vacuum pump oil tender in India 2026?
To participate in the ISRO vacuum pump oil procurement, submit the Data Sheet of the offered oil, OEM authorization if bidding through an authorized distributor, GST and PAN, and any required financial documents. Ensure the bid aligns with the 25% quantity variation clause and provide full delivery timelines with acceptance of contract termination terms.
What documents are required for ISRO vacuum pump oil bid 2026 in India?
Required documents include GST registration, PAN, OEM/distributor authorization, data sheet of the oil, proof of supply capability (financials), quality/certification proofs, and EMD documentation. Ensure all documents are uploaded with the bid and match the offered product specifications.
What standards and data sheet alignment are needed for ISRO oil tender?
Bidders must upload a Data Sheet exactly matching the offered vacuum pump oil specifications. Ensure consistency with any ISRO-required standards and provide proof of compliance or certifications. Mismatches can lead to bid rejection per the ATC terms.
What is the delivery clause for ISRO vacuum pump oil procurement?
The contract allows a 25% quantity variation during and after award, with delivery time extended using a minimum of 30 days for increased quantities. Delivery schedules start from the last date of the original delivery order, with extension permitted under the option clause.
What is the eligibility for OEM authorization in this tender?
Bids from authorized distributors require OEM authorization credentials, including organization name, designation, address, email, and phone. This ensures traceability and validates the data sheet against the manufacturer’s specifications.
Where can I find the scope of supply for the ISRO oil tender 2026?
Scope indicates supply of goods only, with no installation or service component. The bid should include all costs in the quoted price and confirm a non-installation-based delivery of vacuum pump oil per the data sheet.
What happens if the data sheet does not match the oil offered?
Mismatched data sheets may lead to bid rejection. Ensure the data sheet precisely reflects the product’s specifications, viscosity, grade, packaging, labeling, and any applicable ISO/IS standards as required by ISRO ATC terms.
What are the key terms to watch for in ISRO 2026 oil tender?
Key terms include 25% quantity variation rights, data sheet alignment, OEM authorization, termination rights for non-delivery, and a supply-only scope. Prepare documentation showing compliance with these clauses and confirm delivery timelines per the ATC.
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Documents 3
GeM-Bidding-9526267.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS