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Indian Air Force Grease Aeroshell Grease 33 & Oil OM11 Tender Belgaum Karnataka 2026

Bid Publish Date

15-Jul-2026, 9:07 am

Bid End Date

27-Jul-2026, 10:00 am

Location

BELAGAVI , KARNATAKA
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Progress

Issue15-Jul-2026, 9:07 am
AwardPending
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Quantity

22

Category

Grease (Aeroshell Grease 33)

Bid Type

Single Packet Bid

Categories 2

LUBE OIL MOBIL OIL

Tender Overview

The Indian Air Force, Department of Military Affairs, invites bids for the supply of Grease (Aeroshell Grease 33) and Oil OM11 at Belgaum, Karnataka (590001). The contract scope is limited to the supply of goods, with no BOQ items published. Bidders must ensure the offered products remain market-ready for at least 1 year residual life and comply with ISO 9001 certification and other specified attestations. A key differentiator is the requirement for imported products to have an in-India OEM or authorized seller with service support. The procurement expects certificates and compliance documents, including BIS/licence and type tests, to accompany the bid. GST treatment will follow applicable rates and actuals. Unique terms emphasize servicing of armaments and avoidance of obsolete products, with a clear emphasis on certification integrity and after-sales support.

Technical Specifications & Requirements

  • Products: Grease (Aeroshell Grease 33) and Oil OM11
  • Scope: Supply of Goods only; no installation services
  • Market life: offered items must have at least 1 year residual market life; not declared end-of-life by OEM
  • Certifications: ISO 9001 certification for bidder or OEM; submit BIS licence, type test certificates, and other prescribed certificates
  • Imported goods: OEM or Authorized Seller must maintain a registered office in India for after-sales service
  • Documentation: ensure submission of all required certificates at bid time; GST applicable as per actuals
  • Compliance focus: avoid obsolete items, ensure product specifications align with the bid document

Terms & Eligibility

  • EMD: not disclosed in the available details; bidders should verify during bid submission
  • Product life: avoid end-of-life items; maintain 1-year market life assurance
  • Certifications: ISO 9001; BIS licence; type test certificates and additional approvals as per product spec
  • OEM/Authorization: for imported products, provide Indian office presence and service capability
  • GST: applicable rates to be considered; GST reimbursement per actuals or lower quoted rate
  • Delivery/Scope: only supply of goods; no service delivery included; ensure readiness for supplying at Belgaum location

Key Specifications

    • Product names: Aeroshell Grease 33, OM11 oil
    • Certification: ISO 9001; BIS licence; type test certificates
    • Imported goods: Indian office for after-sales support; OEM authorization required
    • Market life: minimum 1 year residual market life; no end-of-life products
    • GST: apply as per actuals or lower quoted rate; GST reimbursement rules per tender

Terms & Conditions

  • EMD amount not disclosed; bidders must confirm during submission

  • Only supply of goods; no installation or services included

  • ISO 9001 certification required for bidder or OEM

Important Clauses

Payment Terms

GST will be reimbursed as per actuals or the applicable rate, whichever is lower, subject to the quoted GST percentage.

Delivery Schedule

Delivery timeline to be specified in bid; ensure readiness to supply at Belgaum, Karnataka.

Penalties/Liquidated Damages

Not detailed in available data; bidders should review tender document for LD provisions and performance bonds.

Bidder Eligibility

  • Must hold ISO 9001 certification (bidder or OEM)

  • Must provide BIS licence and type test certificates

  • Must have Indian office or authorized service support for imported products

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Grease (Aeroshell Grease 33) , Oil OM11

Delivery Details

Max Delivery Days

30

Delivery Locations

1

Delivery Cities

Belgaum

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
-BelgaumBelgaum--1230-

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 4

GeM-Bidding-9604449.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

ISO 9001 certificate (bidder or OEM)

4

BIS licence and type test certificates

5

OEM authorization for imported products

6

Proof of registered Indian office for OEM (imported items)

7

Any additional product-specific certificates prescribed in tender documents

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid for grease and oil tender in Belgaum with IAF?

Bidders must meet ISO 9001 for either the bidder or OEM, provide BIS licence and type test certificates, and supply Aeroshell Grease 33 and OM11 oil. For imported items, ensure an Indian-based OEM or authorized seller with service support. Include GST details and any applicable certificates with the bid.

What documents are required for IAF aviation lubricant bid in Belgaum?

Required documents include GST registration, PAN, ISO 9001 certificate, BIS licence, type test certificates, OEM authorization for imported products, and proof of Indian office. Additional product-specific certificates may be requested in the bid document.

What standards must lubricants meet for this Air Force procurement?

Bidders must demonstrate ISO 9001 certification and BIS licensing; ensure lubricants align with product specifications in the bid and pass type test certificates. Imported items require Indian service capability through OEM authorization.

When is the payment and GST reimbursement for this tender?

GST will be reimbursed per actuals or the lower quoted rate, whichever is applicable, as per tender terms. Payment terms are defined in the bid document; ensure GST compliance and invoice in line with these terms.

What is the delivery location and scope for this lubricant supply?

The supply scope is restricted to goods only, with delivery to Belgaum, Karnataka (590001). There are no installation services listed; ensure timely delivery of Aeroshell Grease 33 and Oil OM11 as per contract terms.

What constitutes an eligible supplier for imported lubricants in this bid?

Eligible suppliers must have an Indian office for after-sales support of imported products or be an OEM authorized seller with service capability in India, plus the required BIS and ISO certifications and type tests.

What guarantees or life-span requirements apply to offered lubricants?

Bidders must ensure products have a minimum of 1 year residual market life and are not End-of-Life as per OEM declarations. This ensures ongoing availability and support through the contract period.

How to verify BIS licence and type test certificates for this tender?

Verify BIS licence and type test certificates submitted with the bid against official BIS records. Ensure certificates cover Aeroshell Grease 33 and OM11, and align with product specifications in the tender document.

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