Banaskantha Collectorate Desktop Computer, Printer & Multifunction Printer Procurement Gujarat 2026 - OEM On-Site Warranty & EMD

Tender Overview

The procurement by the Banaskantha Collectorate (General Administration Department, Gujarat) targets entry and mid-level desktop computer systems, standard printers, and multifunction printers for delivery within Gujarat’s Banaskantha district. The scope covers desktop systems with OEM pre-loaded operating systems, RAM, SSD/HDD storage, monitor availability, and on-site OEM warranty. Estimated value is not disclosed; the EMD is ₹24,000. The bid invites compliance with standard multi-device setups and supports a mixed category of devices under one procurement. The option clause adds flexibility for quantity adjustments up to 25% during contract execution. This tender emphasizes standardized, OEM-backed hardware with clear delivery and warranty expectations.

Technical Specifications & Requirements

• Product categories: Entry and mid-level Desktop Computers, Computer Printers, Multifunction Printers (Print/Scan/Copy)
• Key hardware fields: Processor details, RAM size, storage type (SSD/HDD) and capacities, monitor availability and screen size, original document feeder specification for scanning/copying, number of main paper trays, connectivity options
• Software & standards: Factory pre-loaded OS from Desktop OEM; ISO/IEC 24734 speed targets for A4/A3, monochrome and color, both printing and copying with duplex capability
• Print/scan capabilities: Auto duplex printing; minimum speeds per ISO/IEC 24734; paper size handling and printing technology details; scanning feeder and tray configuration
• Warranty: On-site OEM warranty period specified as part of the hardware package
• Delivery/installation: Delivery terms tied to the last delivery order date; extended delivery time logic under option clause; supplier must comply with delivery sequence and timeframes
• Miscellaneous: Multiple device categories under one bid, no BOQ items listed

Terms, Conditions & Eligibility

• EMD: ₹24,000 (EMD/Security deposit requirement) to be submitted as specified in tender terms
• Quantity flexibility: Purchaser may increase/decrease quantity by up to 25% during contract; similar extension applies during currency of contract with minimum 30 days when extended
• Delivery timeline: Delivery period commences from last date of original delivery order; additional time computed as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
• Delivery terms: Compliance with option clause and related delivery schedule; bidders must adhere to these terms
• Documentation: Standard bid submission docs (GST, PAN, experience, financials, OEM authorizations as applicable) to be prepared per terms; vendor must meet eligibility criteria for hardware procurement