Hindustan Aeronautics Limited Security & AV Equipment Tender 2026 India – OEM Authorization, 3-Year On-Site Warranty, 4-Hour Support, Key IS/IEC Standards
Bid Publish Date
21-Sep-2026, 10:17 am
Bid End Date
12-Oct-2026, 11:00 am
Location
Progress
Tender Overview
Hindustan Aer etc. Limited (HAL) through the Department of Defence Production invites bids for a comprehensive audiovisual and display equipment package, including 98 inch and 65 inch displays, 4K PTZ/IP cameras with mounting, AI processing, UHD HDMI matrices, HDMI over CAT cables, wireless presenters, interactive podium, boundary microphone systems, DSP, rack systems, surface mount speakers, power amplifiers, USB sharing switches, touch panels, high-speed network switches, racks, and lengthy HDMI/USB cabling. The scope emphasizes end-to-end installation, integration, testing, and proving at HAL sites with single-vendor responsibility for OEM-authorized items. The purchase supports complex conference and command-center environments, with a strong requirement for complete VC setup demonstrations via MS Teams, Webex, and TrueConf. Three-year on-site OEM warranty with spares, 4-hour complaint response, onsite engineering during warranty, and strict data-sheet conformity are mandated.
Technical Specifications & Requirements
- Items include: 98 inch/65 inch displays, 4K PTZ IP cameras, AI-Box1 CamConnect Processor, UHD+ 8x8 HDMI Matrix with Audio Output, HDMI over Cat5e/6/7, Wireless Presenter, Interactive Podium Monitor, Wired boundary microphone, DSP, I/O rack, Surface Mount Speaker, Power Amplifier, 8x4 USB 3.2 Gen 1 Sharing Switch, 10.1 inch touch panel, 16-port network switch, 17U floor rack, extensive HDMI/USB/Cat6 cabling, and installation services.
- Standards/Compliance: Data Sheet alignment required; vendor must provide OEM authorization letters for specified items; installation tested with MS Teams/Webex/TrueConf; 3-year OEM warranty with full spares; 4-hour complaint resolution window during warranty; onsite engineer support as needed.
- Delivery/Installation: Installation, integration, testing, and proving at HAL locations; ensure complete VC setup demonstration; data-sheet mismatch risk with bid rejection.
- Documentation: Data sheet uploaded with bid; OEM authorizations for items 1–18; demonstration capability to showcase VC setup.
- Notes: Option to adjust quantity up to 25% per contract terms; GST considerations borne by bidder; data-sheet conformity is mandatory.
Terms, Conditions & Eligibility
- Three-year on-site OEM warranty with spares and service; onsite engineer if required.
- Complaint response within 4 hours during warranty; timely service is mandatory.
- OEM authorization letters required for items 1–18; vendors must supply complete authorization.
- Demonstration requirement: full VC setup demonstrated via MS Teams, Webex, and TrueConf.
- Installation/Testing/Proving to HAL’s satisfaction by the vendor; vendor bears all gaps without extra cost.
- Data-sheet verification; mismatches may lead to bid rejection; data sheets must match offered parameters.
Key Specifications
-
98 inch display and 65 inch display availability with mounting options
-
4K PTZ IP cameras with mounting hardware
-
AI-Box1 CamConnect Processor for video analytics
-
UHD+ 8×8 HDMI Matrix with Audio Output
-
HDMI over CAT 5e/6/7 transmitter and receiver
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Wireless presenter and Interactive Podium Monitor
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Wired boundary microphone and DSP with I/O rack
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Surface Mount Speaker and Power Amplifier
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8×4 USB 3.2 Gen 1 Sharing Switch
-
10.1 inch touch panel with table top kick
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16 port network switch and 17U floor mount rack
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High-speed HDMI/USB cables and CAT6/STP cabling up to specified lengths
-
Installation, integration, testing, and proving of all items
Terms & Conditions
-
Qty variation up to 25% at contract, with extended delivery time calculations
-
Vendor to supply OEM authorization letters for all listed items
-
Three-year on-site OEM warranty with 4-hour response window
-
Data-sheet conformity mandatory; mismatch leads to rejection
-
Demonstration of VC setup via MS Teams/Webex/TrueConf required
Important Clauses
Payment Terms
GST handling by bidder; reimbursement as per actuals or applicable rates; bidder bears GST implications
Delivery Schedule
Delivery and installation to commence per contract terms; option up to 25% quantity with proportional delivery time; minimum 30 days if extended
Penalties/Liquidated Damages
Not explicitly stated; delivery-time extension governed by option clause; performance penalties may apply per contract
Bidder Eligibility
-
OEM-authorized vendors for listed items (1–18)
-
Proven experience in installation of large-scale AV/VC systems
-
Financial capability to undertake full installation and warranty services
Tender Data
Bid Details
Quantity
70
Category
98 inch Size Display: 1 No. + Trolley mount: 1 No.
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
Yes
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
98 inch Size Display: 1 No. + Trolley mount: 1 No. , 65m inch Size Display , 4K PTZ IP Camera with Mountiong , Full HD PTZ IP Camera with Mountiong , AI-Box1 CamConnect Processor , UHD+ 8× 8 HDMI Matrix with Audio Output , HDMI over CAT 5e/6/7 Transmitter and Receiver , Wireless presenter , Interactive Podium Monitor , Wired table boundary microphone , Digital Signal Processor , I/O Rack , Surface Mount Speaker , Power Amplifier , 8 x 4 USB 3.2 Gen 1 Sharing Switch , Control System with Control Box Gen. 2 , 10.1 inch Touch Panel with table top kik , 16 port network switch , 17U Floor mount rack , 10 M High Speed HDMI Cable with Ethernet , 3 M High Speed HDMI Cable with Ethernet , AVIO 2x2 USB I/O Adapter , 2 m High Speed True 4K HDMI Cable , 20 m USB 3.2 Gen 1 Extender Cable , Cat6 Cable- STP - 150mtr , Audio Cable 22AWG - 200 mtr , 2core Speaker Cable , Cables and connectors, Installation
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
90
Delivery Locations
1
Delivery Cities
Rangareddi
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Rangareddi | Rangareddi | - | - | 1 | 90 | - |
Authority Records
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Documents 59
GeM-Bidding-9915609.pdf
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
35
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
OEM authorization letters for items 1–18
Data Sheet of offered products uploaded with bid
Cancelled cheque and EFT mandate certified by bank
Experience certificates showing prior installations
On-site warranty proof and service capability documentation
Frequently Asked Questions
How to bid on HAL AV equipment tender in India 2026?
Bidders must submit GST, PAN, cancelled cheque, EFT mandate, and OEM authorizations for items 1–18, plus data sheets confirming offered specifications. Ensure data-sheet conformity with the BOM and demonstrate VC setup via MS Teams, Webex, and TrueConf. Adhere to 3-year on-site warranty and 4-hour complaint response.
What documents are required for HAL VC equipment bid in 2026?
Required documents include GST registration, PAN card, cancelled cheque, EFT mandate, OEM authorization letters for all items, data sheets of offered equipment, and experience certificates showing prior AV/VC installations. Ensure data sheets match technical parameters offered in the bid.
What are the key technical specifications HAL demands for AV systems?
Key specifications include 98 inch and 65 inch displays, 4K PTZ IP cameras, AI-Box1 CamConnect Processor, UHD+ 8×8 HDMI Matrix with Audio Output, HDMI over CAT5e/6/7, wireless presenter, interactive podium, boundary MIC, DSP, I/O rack, speakers, amplifier, USB sharing switch, and touch panel. All must be OEM-authorized and demonstrable.
When is the delivery and installation timeline for HAL procurement?
Delivery terms allow up to 25% quantity variation with extended delivery time calculations: Additional time = (Increase in quantity / Original quantity) × Original delivery period, minimum 30 days. Installation and testing are to HAL's satisfaction, with on-site support during warranty.
What are the warranty and service terms for HAL AV systems?
Three-year on-site comprehensive OEM warranty with spares and service; complaints to be attended within 4 hours; on-site engineer support during warranty as needed. Ensure capability to provide timely service and spare parts during the contract period.
What is required to demonstrate VC readiness for HAL bid in 2026?
Vendor must demonstrate complete VC setup using MS Teams, Webex, and TrueConf. This includes integration of displays, cameras, audio, and control systems, ensuring interoperability with HAL conference environments and meeting platforms.