GEM

Indian Army Udampur Head Light Assy etc Procurement Tender 2025 – IS/Auto Parts Supply 2025

Bid Publish Date

20-Nov-2025, 8:22 pm

Bid End Date

01-Dec-2025, 9:00 pm

Bid Opening Date

01-Dec-2025, 9:30 pm

Location

UDHAMPUR , JAMMU AND KASHMIR

Progress

Issue20-Nov-2025, 8:22 pm
AwardPending
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Quantity

54

Key Highlights

  • • On-site ground verification required at Dhar Road Udhampur near Army Public School
  • • Sample demonstration of each item by 25 Nov 2025; serviceability checks mandatory
  • • Quantity fluctuation clause allows up to 50% increase during contract and currency of contract
  • • 19 distinct items spanning LH/RH head lights, fog lights, roof lights, alternator, clutch cylinder, panels, switches, mirrors, wiper linkage
  • • Delivery timelines tied to last date of original delivery order with calculated extension rules
  • • No explicit EMD or payment terms provided in tender data; bidders should obtain clarification

Categories 16

AGITATORS PANEL AIR COOLED ENGINE WATER GENERATOR FALL PROTECTION LANYARD UPVC PIPE GEAR ALTERNATOR FAN COOLANT SYNCHRONOUS MOTORS PNEUMATIC SLEEVE TURBINE PUMPS WIPER ARM AIRCRAFT WINDSHIELD WIPERS

Tender Overview

The procurement opportunity is issued by the Indian Army (Department Of Military Affairs) for a range of vehicle assemblies and components at Udhamur, Jammu & Kashmir - 182101. Items include LH/RH head light assemblies, fog light assemblies, roof light assemblies (front/rear), alternator, clutch cylinder, sleeve cylinder, panel switch board, gear lever with end, coolant hose, fan belt, battery leads (positive/negative), pneumatic pipe with connector, ignition switch, rear view mirrors (LH/RH), and wiper motor linkage. The BoQ lists 19 total items with unspecified quantities. An on-site ground verification is required and a sample of each item must be demonstrated by 25 Nov 2025. The buyer reserves quantity variation up to 50% during both initial and extended delivery periods and delivery timelines are tied to the last delivery order date. Vendors must physically inspect the Dhar Road premises near Army Public School to confirm requirements. This call emphasizes on-ground readiness, sample validation, and adherence to extended delivery time calculations.

Technical Specifications & Requirements

  • Product categories: Head Light Assemblies (LH/RH), Fog Light Assembly, Roof Light Assembly (Front/Rear), Alternator Assembly, Clutch Cylinder Assembly, Sleeve Cylinder Assembly, Panel Switch Board, Gear Lever with End, Coolant Hose, Fan Belt, Battery Leads (Positive/Negative), Pneumatic Pressure Pipe with Connector, Ignition Switch, Rear View Mirrors (LH/RH), Wiper Motor Linkage
  • Special inspection: Show sample items for each category; serviceability checks to be completed on-site by 25 Nov 2025
  • Delivery terms: Quantity may be increased up to 50% at contracted rates; delivery period starts from last date of original delivery order; extended periods follow calculated timelines with minimum 30 days
  • Ground verification location: Dhar Road, Udhampur, near Army Public School, 182101
  • 19 item scope implies a broad vehicle electrical/mechanical kit requiring cross-category conformity
  • No specific technical standards cited in tender data; bidders should prepare to demonstrate fitment compatibility during tech bid

Terms, Conditions & Eligibility

  • EMD/ security and payment terms are not specified in the provided data; bidders should prepare common tender compliance documentation and be ready for on-ground verification
  • Option clause allows 50% quantity variation and corresponding delivery period adjustments
  • Pre-qualification requires on-site validation of sample items; non-compliance leads to tech bid rejection
  • 25 Nov 2025 is the mandatory sample demonstration date for item-wise serviceability checks
  • Items to be inspected on-site; adherence to contract rates for additional quantities
  • No explicit warranty, penalty, or performance bond details provided in the data; bidders should seek clarification during bid submission
  • Submission should align with on-ground acceptance criteria and final tech bid evaluation at Udhampur location

Key Specifications

  • Product categories: Head Light Assemblies (LH/RH), Fog Light Assembly

  • Roof Light Assemblies: Front and Rear

  • Important: 19 item scope with unspecified quantities

  • Inspection date: 25 Nov 2025 for sample demonstration

  • Delivery: Quantity variation up to 50% at contracted rates, with minimum 30 days additional time

  • Site verification location: Dhar Road, Udhampur 182101

Terms & Conditions

  • 50% quantity variation allowed during contract and currency; delivery time adjusts accordingly

  • On-site sample demonstration required by 25 Nov 2025; serviceability checks mandatory

  • Ground verification at Dhar Road Udhamur; non-compliance leads to tech bid rejection

Important Clauses

Payment Terms

Not specified in data; bidders should seek clarification and align with standard government procurement norms.

Delivery Schedule

Delivery period begins from last date of original delivery order; option quantity affects extended time with minimum 30 days

Penalties/Liquidated Damages

Not specified in data; bidders should confirm LD terms during bid submission

Bidder Eligibility

  • Capability to supply vehicle electrical/mechanical assemblies and related components

  • On-site validation capability at Udhampur location

  • Prior experience with defense sector or large-scale government procurement (preferred)

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Bill of Quantities (BOQ) 19 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Head Light Assy LH Head Light Assy LH 2 nos acct_offr_16 15
2 Head Light Assy RH Head Light Assy RH 2 nos acct_offr_16 15
3 Fog Light Assy Fog Light Assy 2 nos acct_offr_16 15
4 Roof Light Assy Front Roof Light Assy Front 2 nos acct_offr_16 15
5 Roof Light Assy Rear Roof Light Assy Rear 2 nos acct_offr_16 15
6 Alternator Assy Alternator Assy 1 nos acct_offr_16 15
7 Clutch Cyl Assy Clutch Cyl Assy 1 nos acct_offr_16 15
8 Sleeve Cyl Assy Sleeve Cyl Assy 1 nos acct_offr_16 15
9 Panel Switch Board Panel Switch Board 3 nos acct_offr_16 15
10 Gear Lever Lit with End Gear Lever Lit with End 1 nos acct_offr_16 15
11 Coolant Hose Coolant Hose 2 nos acct_offr_16 15
12 Fan Belt Fan Belt 1 nos acct_offr_16 15
13 Bty Lead Positive Bty Lead Positive 5 mtr acct_offr_16 15
14 Bty Lead Negative Bty Lead Negative 5 mtr acct_offr_16 15
15 Pneumatic Pressure Pipe with Connector Pneumatic Pressure Pipe with Connector 20 mtr acct_offr_16 15
16 Ignition Switch Ignition Switch 1 nos acct_offr_16 15
17 Rear View Mirror LH Rear View Mirror LH 1 nos acct_offr_16 15
18 Rear View Mirror RH Rear View Mirror RH 1 nos acct_offr_16 15
19 Wiper Motor Linkage Wiper Motor Linkage 1 nos acct_offr_16 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar vehicle electrical/mechanical component supply

4

Financial statements showing turnover (as applicable per tender norms)

5

EMD/Security deposit or alternative per tender terms (not specified here but prepared per standard practice)

6

Technical bid documents demonstrating component compatibility

7

OEM authorizations for listed items (if required by organization)

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to participate in Indian Army Udhampur vehicle parts tender 2025?

This tender requires on-site ground verification at Dhar Road, Udhampur. Prepare 19 item category bids including LH/RH head lights, fog lights, mirrors, and related assemblies. Ensure samples are ready for 25 Nov 2025 demonstration and align with 50% quantity variation clause. Submit GST, PAN, and experience certificates with technical bid.

What documents are required for the Udhampur vehicle parts tender 2025?

Submit GST certificate, PAN card, experience certificates for similar work, financial statements, EMD documents, and OEM authorizations if applicable. Include technical bid showing item compatibility for LH/RH headlights, fog lights, and other listed assemblies.

What is the delivery variation allowed in this Indian Army tender Udhampur?

The purchaser reserves the right to increase or decrease quantity up to 50% at contracted rates during both initial and currency of contract. Delivery time scales with last delivery order date and extended period uses (Additional quantity/Original quantity) × Original delivery period, minimum 30 days.

What are the sample demonstration requirements for the Udhampur tender?

A sample of each item must be shown to the buyer by 25 Nov 2025. Demonstration includes serviceability checks at the on-site location near Army Public School, Dhar Road, 182101 Udhampur. Non-compliance leads to tech bid rejection.

Which items are included in the 19-item scope for this bid?

The scope includes Head Light Assemblies (LH/RH), Fog Light Assembly, Roof Light Assemblies (Front/Rear), Alternator Assembly, Clutch Cylinder Assembly, Sleeve Cylinder Assembly, Panel Switch Board, Gear Lever with End, Coolant Hose, Fan Belt, Battery Leads (Positive/Negative), Pneumatic Pipe with Connector, Ignition Switch, Rear View Mirrors (LH/RH), and Wiper Motor Linkage.

Are there any specific standards or certifications required for this tender in Udhampur?

Tender data does not specify IS or ISO standards; bidders should prepare to demonstrate compatibility with listed assemblies and be ready to provide OEM authorizations if required. Seek clarification on any mandatory certifications during bid submission.

When is the mandatory sample demonstration date for bidders?

The mandatory demonstration date is 25 November 2025. Bidders must present samples of each item category and show on-site serviceability to avoid tech bid rejection. Ensure all 19 item types have representative samples ready.

What is the submission location for the Udhampur tender documents?

Submission is prepared for the Indian Army procurement process with on-site verification at Dhar Road, near Army Public School, Udhampur 182101. Ensure all documents and samples are organized for quick inspection during the tech bid.

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