Covers Waterproof (Defence)
Indian Army
PUNE, MAHARASHTRA
Posted:
16 September 2025
Closed:
26 September 2025
GEM
GEM
Indian Army Waterproof Cover Tender Department Of Military Affairs 50x50 Advance Sample 2026
Bid Publish Date
27-Jun-2026, 7:57 pm
Bid End Date
07-Jul-2026, 8:00 pm
EMD
₹30,500
Location
JALPAIGURI , WEST BENGAL
Progress
Issue27-Jun-2026, 7:57 pm
AwardPending
Quantity
78
Bid Type
Two Packet Bid
Key Highlights
- • Advance sample requirement: 50x50 cm sample to be approved before bulk manufacturing
- • EMD amount: ₹30,500; bid security to be submitted per tender terms
- • Option Clause: quantity variation up to ±25% during and after contract at contracted rates
- • Inspection regime: Post Receipt Inspection by STN BOO; pre-dispatch inspection dependent on ATC
- • Delivery impact: delays in sample approval may adjust delivery period with no LD
- • Sample costs: advance samples provided free of charge to buyer; bulk production costs borne by seller until approval
Tender Overview
Organization: Indian Army (Department Of Military Affairs). Product: Waterproof cover with 50 cm x 50 cm advance sample requirement. EMD: ₹30,500. Location: Defence procurement context; delivery terms governed by option clause allowing ±25% quantity variation. Sample clause: submit an advance sample within 7 days of award for buyer approval; bulk supply to follow only after approval or modifications. Notable inspection: Post Receipt Inspection by STN BOO at consignee site. BOQ items: none listed. This tender emphasizes supplier readiness for rapid sample validation and scalable quantities within contract rates, including potential quantity expansion at contracted prices. Unique feature: advance sample approval prior to bulk manufacturing, with potential delivery timeline adjustments if approvals are delayed.
Technical Specifications & Requirements
- Product/Service: Waterproof cover
- Advance sample: 50 cm x 50 cm; to be approved before bulk manufacturing
- Advance sample submission: within 7 days of award
- Inspection: Post Receipt Inspection at consignee site; STN BOO as inspecting agency
- EMD: ₹30,500
- Option clause: quantity may vary ±25% at contracted rates; delivery period adjusts proportionally with minimum 30 days
- Delivery impact: if sample approval is delayed, delivery period may be refixed with no LD during the delay; pre-dispatch inspection not specified
- Sample costs: samples for test supplied by contractor free of cost; bulk production costs borne by seller until approval
Terms, Conditions & Eligibility
- Option clause allows ±25% quantity variation during and after contract; delivery time scales accordingly
- Inspection: Post Receipt Inspection by STN BOO; pre-dispatch inspection may apply if ATC specifies
- Advance sample requirement: submit within 7 days; buyer to approve or provide modifications within 7 days
- Delivery/LD: no LD specified for delays caused by buyer sample approval; otherwise standard delay rules apply
- Financials: EMD amount is ₹30,500; bidder must comply with standard tender financial documentation
- Risk/termination: major deviations in samples may lead to termination after notifying deviations; bulk supply must align with approved sample
- Documentation flow: all supplier costs for unapproved bulk production are borne by seller until sample approval
Key Specifications
-
Product: Waterproof cover
-
Advance sample size: 50 cm x 50 cm
-
Advance sample submission: within 7 days of award
-
Inspection: Post Receipt Inspection (STN BOO) at consignee site
-
EMD: ₹30,500
-
Quantity variation: ±25% at contracted rates
-
Delivery extension: pro-rated based on increased quantity with minimum 30 days
Terms & Conditions
-
EMD amount of ₹30,500 required to participate
-
Advance sample to be approved within 7 days of award
-
Quantity may be increased/decreased by up to 25% at contract rates
Important Clauses
Payment Terms
Not explicitly stated in available terms; bidders should anticipate standard government payment cycles after supply acceptance and invoice validation
Delivery Schedule
Delivery period linked to sample approval; if approvals delay, delivery period is refixed with no LD during buyer-induced delay
Penalties/Liquidated Damages
Not specified; potential for termination if major deviations in sample vs contract specifications
Bidder Eligibility
-
Experience in supplying defense-grade waterproof covers or similar fabric products
-
Valid GST registration and PAN
-
Financial stability evidenced by recent financial statements
-
Ability to submit advance sample within 7 days and meet post-approval bulk supply requirements
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Covers Waterproof (Defence) (Q2)
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
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Documents 5
GeM-Bidding-9529294.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| SIZE | Size of Cover (Length x Width)Size of Cover (Length x Width) | 9.1 mtrs X 9.1 mtrs |
| ADVANCE SAMPLE | Agree to provide Advance Sample(s) ( Size - 50cm x 50cm ) for buyer's approval before commencement of supply | Not applicable |
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar waterproof covers or defense-grade fabric products
4
Financial statements (latest balance sheet / turnover evidence)
5
EMD/Security deposit submission proof (₹30,500)
6
Technical bid documents showing compliance with sample size and delivery requirements
7
OEM authorizations or manufacturer credentials (if applicable)
Frequently Asked Questions
How to bid for the Indian Army waterproof cover tender in 2026
Bidders must submit GST, PAN, EMD of ₹30,500, experience certificates, and financial statements. Include OEM authorizations if required, and technical bid showing compliance with the 50x50 cm advance sample. Ensure the sample is submitted within 7 days of award and await STN BOO inspection post-delivery.
What documents are required for the waterproof cover procurement in defense
Required documents include GST certificate, PAN, experience certificates for similar work, latest financial statements, EMD proof of ₹30,500, technical bid demonstrating sample compliance, and OEM authorization letters if applicable, plus any defense-specific compliance certificates requested in ATC.
What are the delivery terms for the defense waterproof cover contract
Delivery is initially tied to the advance sample approval. If the buyer delays approval, the delivery period is refixed with no LD for the delay. The option clause allows ±25% quantity variation at the contracted rates during and after the contract term.
What specifications are required for the advance sample in this tender
Advance sample must be exactly 50 cm x 50 cm. It must be submitted within 7 days of award, and the buyer will approve or specify modifications within the same 7-day window before bulk manufacturing.
How is quantity variation handled in this waterproof cover tender
The purchaser may vary the order by up to ±25% of the bid quantity at contracted rates, during placement and within the contract period, with delivery time adjusted accordingly, subject to a minimum of 30 days.
What inspection regime applies to the waterproof cover procurement
Post Receipt Inspection is conducted at the consignee site by the designated agency (STN BOO). Pre-dispatch inspection is not mandatory unless ATC specifies otherwise; non-conformities may lead to corrective actions or contract termination.
When is the advance sample expected and what are the costs
Advance sample must be provided within 7 days of award at no cost to the buyer; if approved, bulk production follows per contract specs. If not approved, buyer issues modifications within 7 days; major deviations may trigger contract termination.
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Documents 5
GeM-Bidding-9529294.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS