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GEM

Development and Panchayats Department Haryana Chandigahr Procurement of All-in-One PCs, Laptops, Line-Interactive UPS with AVR, and MFPs 2026

Bid Publish Date

20-Jun-2026, 5:53 pm

Bid End Date

30-Jun-2026, 6:00 pm

Location

CHANDIGARH , CHANDIGARH
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Progress

Issue20-Jun-2026, 5:53 pm
AwardPending
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Quantity

14

Category

Entry and Mid Level Laptop - Notebook

Bid Type

Two Packet Bid

Categories 6

LAPTOP MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE UPS ATM MICRO CONTROLLER

Tender Overview

The Haryana Development and Panchayats Department seeks procurement of multiple IT end-user devices in Chandigarh, including All-in-One PC (V2), Entry and Mid Level Laptop/Notebook (Q2), Line Interactive UPS with AVR (V2), and A4/Legal MFPs (Q2). The scope includes supply, installation, testing, commissioning, and operator training, with statutory clearance if required. The bid includes an option clause to adjust quantities up to 25% of bid quantity during and after contract, with delivery timelines linked to the original delivery period. OEM/MAF documentation must be provided on OEM letterhead, ink-signed, and scanned for e-bid evaluation. Unique performance verification requires a prior government project certificate of at least ₹3,00,000 in the last two years. This tender invites bidders to demonstrate compliance and past performance certainty to win the contract.

Technical Specifications & Requirements

  • Category coverage: All-in-One PC (V2), Entry/Mid Level Laptop, Line Interactive UPS with AVR, A4/Legal Size MFP.
  • Key OS/Software: Factory preloaded operating system with Certification; MAF from OEM required.
  • Hardware specs: RAM, Storage Type/Capacity, Display size (inches/cm), Keyboard/Mouse connectivity, Number of ports, Printer printing technology, Duplexing and document handling.
  • UPS & inverter: UPS rating in KVA, inverter technology, inverter efficiency %, guaranteed battery backup time at full load.
  • Warranty: On-site warranty with option for extended warranty; service reliability must be demonstrated.
  • Connectivity & security: Connectivity options, network interfaces, and security/compliance features as per standard models.
  • Certification & compliance: IS/IEC standards alignment where applicable; OEM-authored MAF document required.
  • Delivery & installation: Scope includes installation, testing, commissioning, and operator training; statutory clearances if any.
  • Performance metrics: Printing speeds per ISO/IEC 24734 in A4 (mono/color), MFP performance metrics.

Terms, Conditions & Eligibility

  • EMD: Amount not disclosed in public data; bidders must confirm per tender terms.
  • Past performance: Submit Work Completion or Satisfactory Performance Certificate for at least ₹3,00,000 in the last two years from Central/State government or equivalent bodies.
  • MAF & OEM: Technical Compliance and MAF must be on OEM letterhead with signatory details; original MAF to be submitted during technical evaluation.
  • Delivery & quantity flexibility: Quantity may vary up to 25% of bid/contract quantity; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
  • Scope of supply: Bid price must include supply, installation, testing, commissioning, operator training, and statutory clearances if required.
  • Documentation: Bidders must provide OEM authorizations and all required statutory documents as part of the bid submission.
  • Warranty: On-site warranty period with potential extended warranty; penalties or LS terms not explicitly stated here.
  • Compliance: All items must meet the tender’s certification and quality requirements as specified by the buyer.

Key Specifications

    • Product/service names: All-in-One PC (V2), Entry/Mid Level Laptop, Line Interactive UPS with AVR (V2), A4 and Legal Size Multifunction Printer (MFP)
    • Quantities: Not specified in data; scope includes supply, installation, testing, commissioning, and training
    • Estimated value: Not disclosed
    • Experience requirements: Government sector project completion certificate of ₹3,00,000 within last 2 years
    • Quality/standards: OEM MAF; factory preloaded OS; certification alignment; IS/IEC where applicable
    • Delivery: Delivery period per original terms with option to extend; minimum extension 30 days
    • Warranty: On-site warranty; extended warranty option

Terms & Conditions

  • Quantity variation up to 25% at contract time and during currency with same rates

  • Scope includes SITC (Supply, Installation, Testing, Commissioning) and operator training

  • OEM-MAF documentation required on OEM letterhead with ink signature

Important Clauses

Payment Terms

Not disclosed in available data; advise verifying during bid submission

Delivery Schedule

Delivery period to commence from the last date of original delivery order; minimum 30 days if extended

Penalties/Liquidated Damages

Not explicitly stated in data; ensure alignment with option clause and delivery timelines

Bidder Eligibility

  • Past government procurement experience with at least ₹3,00,000 order value in last 2 years

  • OEM authorization for supplied All-in-One PCs, laptops, UPS with AVR, and MFPs

  • Compliance with OEM MAF submission on OEM letterhead with signatory details

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

All in One PC (V2) (Q2) , Entry and Mid Level Laptop - Notebook (Q2) , Line Interactive UPS with AVR (V2) (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2)

Authority Records

DEVELOPMENT AND PANCHAYATS DEPARTMENT

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Documents 7

GeM-Bidding-9499066.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 4 Items

Item #1 Details

View Catalog
Category Specification Requirement
Description Description of store All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty
Description Processor Number Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core Ultra 9 285 Or higher
Input Devices Mouse Connectivity Wired, Wireless Or higher
Input Devices Keyboard Connectivity Wired, Wireless Or higher
Operating System Operating System (Factory Preloaded with Certification) Windows 11 Professional
Memory Type of RAM DDR5 Or higher
Memory RAM Size (GB) 16
Storage Type of Storage Installed with the System NVMe SSD
Storage Storage Capacity (in GB) 512
Display Display Size - Diagonal (in Inches) 58.1 - 63 (22.87" - 24.8")
Ports Number of Ports 1-HDMI, 1-DP, 1-USB TYPE C, Universal Audio Jack, 1- RJ-45 (10/100/1000 Ethernet Port), 1-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 1 TYPE A, 1-USB 3.1 Gen 1 TYPE C
Generic Stand Height Adjustable

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar supply orders (₹3,00,000+ in last 2 years)

4

Financial statements (audited if available)

5

EMD/Security deposit documents (as applicable per tender terms)

6

Technical bid documents including OEM/MAF letters on OEM letterhead with inked signature

7

OEM authorization letters for the offered products

8

Work Completion Certificates or Satisfactory Performance Certificates from government entities

Frequently Asked Questions

Key insights about CHANDIGARH tender market

How to bid for IT equipment tender in Chandigarh 2026 Haryana

Bidders must meet eligibility criteria including past government orders totaling at least ₹3,00,000 in the last two years, provide OEM MAF on letterhead, and submit GST PAN financials. Include Work Completion Certificates and OEM authorizations. Ensure compliance with factory preloaded OS and IS/IEC-aligned standards for laptops, PCs, UPS, and MFPs.

What documents are required for Chennai IT tender submission

Required documents include GST certificate, PAN card, experience certificates (₹3,00,000+ last two years), financial statements, EMD/security, OEM/Major Authorized letters, and OEM MAF signed by authorized signatory. Provide scanned copies with ink signatures and original MAF at technical evaluation.

What are the technical specifications for MFPs in this Haryana tender

MFPs must support A4 and Legal Size printing, include auto duplexing, document feeder, multiple paper trays, ISO 24734 print speeds for mono/color, and on-site warranty. Printing technology details must align with tender standards; ensure OEM authorization and MAF adherence.

When is the delivery deadline for 25% quantity extension

Delivery extensions follow the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The purchaser may extend up to the original delivery period; ensure compliance during contract amendments.

What is the scope of supply for this IT procurement

Scope includes supply, installation, testing, commissioning, operator training, and any required statutory clearances. Bid price must cover all cost components; ensure installation and commissioning are completed to buyer satisfaction and provide training to operators.

Which OEM certifications are required for Laptops and PCs

OEM/MAF submissions are required on OEM letterhead with ink signatures. The offered products must be IS/IEC compliant where applicable, factory preloaded OS, and OEM authorizations; noncompliance may render bids technically non-responsive.

What is the past performance criterion for bidders

Bidders must demonstrate a completed supply order valued at least ₹3,00,000 within the last two years, issued by a government entity, PSU, autonomous body, or equivalent. The procuring entity may verify authenticity; failure may render bid non-responsive.

What are the essential warranty requirements for IT goods

On-site warranty is required with potential for extended warranty. Ensure the vendor provides service support during the warranty period and outline AMC terms if applicable; penalties or uptime guarantees should be clarified during post-award negotiations.

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