Gujarat Sports, Youth & Cultural Activities Department event management tender Surendranagar 2026 - National scope, marketing & promotions

Tender Overview

Gujarat Sports, Youth & Cultural Activities Department invites bids for event/seminar/exhibition management services in Surendranagar, Gujarat 363001 with a estimated value of ₹250,000. The procurement covers National-level event management, launch event, marketing and promotion, and third-party premise arrangements for a full-day program. The contract allows a possible 25% increase in quantity or duration at bid stage or after contract award, subject to consent. Bidders must submit a Demand Draft of ₹7,500 payable to DYDO SURENDRANAGAR as EMD and provide hardcopy within 5 days of bid opening. Salary/wage payments for deployed staff must be made by the service provider, with statutory documents maintained. This tender has limited technical specifications in the published data; emphasis is on compliance with tender terms and demonstrated capability to deliver an end-to-end event management solution.

Technical Specifications & Requirements

• Estimated value: ₹250,000
• EMD: ₹7,500 via Account Payee Demand Draft in favour of DYDO SURENDRANAGAR
• Delivery scope: full-day event management, launch event, marketing and promotion, third-party premise handling
• Quantity/Duration flexibility: up to 25% increase in contract quantity or duration with consent and at issue of contract
• Payment model: salaries of contract staff paid by provider upfront, with reimbursement on submission of PF/ESIC and bank statements
• Documentation requirement: submit scanned DD with bid and hardcopy within 5 days of bid end/opening; missing certificates may lead to rejection
• No technical standards or specific product specs are listed; bidders must demonstrate capability and provide required certificates and experience to qualify.

Terms, Conditions & Eligibility

• EMD details: ₹7,500 via DD; hardcopy delivery within 5 days of bid end/date
• Contract flex: quantity/duration may be increased by up to 25%; consent required for scope expansion
• Payment terms: provider pays staff salaries first; claims reimbursement with statutory documents
• Certificates/Docs: ensure upload of all certificates/documents sought in bid document/ATC/Corrigendum; non-compliance risks rejection
• Other terms: adherence to tender terms, clear demonstration of capability for national-level event management and promotion, and compliance with statutory requirements