Indian Army Hose, Gasket, O Ring, Seal Kit Procurement Tender 2026
Indian Army
Rangareddi, TELANGANA
Posted:
1 February 2026
Closed:
11 February 2026
GEM
Tender Overview
The Fertilisers And Chemicals Travancore Limited (FACT) invites bids for a proprietary item — piston rings for PRDS valves — to be supplied from Ernakulam, Kerala. The tender targets OEM/authorized dealership submissions for FLOW P&E INDIA PVT. LTD manufactured components, with a 12-month warranty from startup or 18 months from dispatch. The bid includes a 5% security deposit for orders above ₹5 Lakh and an option to adjust quantities by up to 25% at contracted rates. Data Sheet alignment and GST handling are mandatory, with supplier GSTIN, PAN, and EFT mandate required.
Technical Specifications & Requirements
- Product: Piston Ring for PRDS Valve (proprietary item)
- OEM constraint: FLOW P&E INDIA PVT. LTD must be the OEM or OEM-authorized dealer
- Warranty: 12 months from operational startup or 18 months from dispatch (whichever is earlier)
- Security Deposit: 5% of order value for orders above ₹5 Lakh
- Documentation: Upload Data Sheet; submit Manufacturer Authorization; provide PAN, GSTIN, and Cancelled Cheque with EFT Mandate
- Invoicing: Invoice to be raised in the consignee name with GSTIN; GST portal screenshot and GST invoice must be uploaded on GeM
- Delivery/option clause: Purchase may adjust quantity up to ±25% at contracted rates; extended delivery time formula applies
- Compliance: Only OEM/Authorized dealer offers accepted; ensure spare conformity/interchangeability certificate
- Contact: Deepak V S, Paul P Thomas for clarification; no BOQ items available
Terms, Conditions & Eligibility
- EMD/ Security Deposit: 5% of order value for orders > ₹5 Lakh
- GST: Bidder to quote GST; reimbursement as per actuals or applicable rates, whichever lower
- Data Sheet: Must accompany bid; mismatches may cause rejection
- Manufacturer Authorization: Required from OEM or authorized service provider
- Invoicing: GST-compliant invoice in consignee name; provide GST portal payment confirmation
- Warranty/Support: 12 months startup warranty or 18 months dispatch warranty; penalties not specified
- Delivery: Option to increase quantity up to 25% during the contract; extended delivery period as per formula
- Contact: Use official channels for clarifications; proprietary item constraint applies
Key Specifications
-
Product/service: Piston Ring for PRDS Valve
-
Brand/OEM: FLOW P&E INDIA PVT. LTD (proprietary item; OEM/authorized dealer only)
-
Warranty: 12 months startup or 18 months dispatch
-
Security Deposit: 5% of order value for orders > ₹5 Lakh
-
Invoicing: Consignee name with GSTIN; GST invoice uploaded on GeM; GST portal payment screenshot
-
Delivery flexibility: +/-25% quantity adjustment; delivery period calculated as stated in option clause
Terms & Conditions
-
EMD/SD: 5% security deposit for orders above ₹5 Lakh
-
OEM authorization required; proprietary FLOW P&E item
-
Data Sheet, GST/PAN, EFT Mandate mandatory with bid
Important Clauses
Payment Terms
GST handling as per actuals or applicable rates; reimbursements at purchaser's discretion up to quoted GST rate
Delivery Schedule
Option to increase/decrease quantity up to 25% at contracted rates; extended delivery period formula applies
Penalties/Liquidated Damages
Not specified in provided data
Bidder Eligibility
-
OEM or OEM-authorized dealer submission for FLOW P&E INDIA PVT. LTD products
-
Submission of Manufacturer Authorization certificate
-
GSTIN validity and PAN card validity with bid submission
Documents 4
GeM-Bidding-8746116.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Historical Data
Required Documents
1
PAN Card copy
2
GSTIN copy
3
Cancelled Cheque copy
4
EFT Mandate certified by Bank
5
Data Sheet of offered product
6
Manufacturer Authorization/ OEM authorization with details
7
GST invoice copy and GST payment confirmation screenshot (during invoicing)
8
Any other documents specifically requested under Terms and Conditions
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for FACT piston ring tender in Ernakulam 2025
Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate alongside the Data Sheet. OEM authorization for FLOW P&E INDIA PVT. LTD is required; only OEM/authorized dealers may quote. The 5% security deposit applies for orders above ₹5 Lakh, and the warranty spans 12 months from startup or 18 months from dispatch.
What documents are required for piston ring bid in Kerala
Required documents include PAN card, GSTIN, cancelled cheque, EFT mandate, Data Sheet, and Manufacturer Authorization from the OEM. Invoices must be GST-compliant, issued in the consignee’s name with the consignee GSTIN, and GST portal payment confirmation must be uploaded.
What are the technical specs for FLOW P&E piston ring tender
The tender specifies a proprietary piston ring for PRDS valves from FLOW P&E INDIA PVT. LTD; data sheet alignment is mandatory to avoid rejection. There are no independent numeric technical specs published in the data; ensure interchangeability certificates and OEM conformity with the offered part.
When is the delivery period and quantity adjustment allowed
The option clause allows up to ±25% quantity variation at contracted rates. The delivery period extends from the last date of the original delivery order; if exercised, extended time uses the formula (increased quantity/original quantity) × original delivery period, with a minimum of 30 days.
What are the GST terms for the piston ring procurement
GST handling is bidder-determined; the purchaser reimburses GST in real terms or at applicable rates, whichever is lower, subject to the quoted GST percentage. Bidders must ensure GSTIN is active and aligned with the invoicing process.
What warranty and payment terms apply to this procurement
Warranty is 12 months from operational startup or 18 months from dispatch, whichever is earlier. Payment terms align with GST compliance; no explicit milestone schedule is given beyond invoicing requirements and GST payment verification.
What constitutes OEM authorization for this tender
Only FLOW P&E INDIA PVT. LTD or its authorized dealers may quote. A formal Manufacturer Authorization certificate detailing name, designation, address, email, and phone must be furnished with the bid to prove OEM status.
How to verify data sheet consistency for piston ring offers
Bid submissions must include a Data Sheet that matches the offered product specifications. Any unexplained mismatch can lead to bid rejection; ensure model, dimensions, and material align with the OEM data sheet and conformity certificates.
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Documents 4
GeM-Bidding-8746116.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS