Indian Army Procurement Tender for Automotive Spare Parts & Assemblies (COVER ASY, CLUTCH DISC, FUEL FILTER, BELT) 2026

Tender Overview

The procurement is issued by the Indian Army under the Department Of Military Affairs for an assortment of automotive components, including COVER ASY, CLUTCH DISC, ASSY INJECTOR, GLOW PLUG, GASKET CYLINDER HEAD, ASSY AUTO TENSIONER, idler pulley assy, AC belt, ASSY FUEL FILTER, FUEL FILTER ASSY, and ASSY VACUUM HOSE. The contract comprises 11 items with no explicit quantity in the summary, and there is no stated estimated value or EMD in the available data. The scope appears to be supply of multiple engine/vehicle spare parts to military operations, with emphasis on component variety rather than a single SKU. A notable differentiator is the clause permitting a 25% quantity variation during both initial contract and currency, at contracted rates, plus a blended delivery timeline tied to the original delivery period and extended periods. The tender emphasizes sample approvals post-award and a defined process for modification and bulk supply alignment. Unique aspects include sample-based pre-bulk approval and potential delivery-time recalibration if approvals are delayed. This tender reflects a multi-item, flexible-volume automotive spare parts procurement for the Indian Army.

Technical Specifications & Requirements

• 11 items in the Bill of Quantities (BOQ) across automotive assemblies and belts, including COVER ASY, CLUTCH DISC, ASSY INJECTOR, GLOW PLUG, GASKET CYLINDER HEAD, ASSY AUTO TENSIONER, IDLER PULLEY ASSY, AC BELT, ASSY FUEL FILTER, FUEL FILTER ASSY, and ASSY VACUUM HOSE.
• No explicit technical specifications or performance metrics are provided in the available data.
• The tender includes a mandatory option clause allowing up to 25% quantity variation at contracted rates, during both initial and currency periods.
• Apreliminary sample approval process is required: submit 1 advance sample within 5 days of award; buyer to approve or specify modifications within 5 days; bulk supply to follow per approved sample.
• If buyer delays approval, the delivery period may be refixed without LD for the delay period. If sample deviates, fresh samples may be requested or contract terminated.
• There is a requirement that samples used for testing be supplied free of cost by the contractor.
• No specified delivery location or installation instructions are provided in the current data.

Terms, Conditions & Eligibility

• Option Clause: Quantity may be increased or decreased by up to 25% at the time of contract award and during the contract currency at the same contracted rates. Delivery period adjustments are calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days; extension possible up to original delivery period.
• Advance Sample Approval: Submit 1 advance sample within 5 days of contract award; buyer to approve or request modifications within 5 days; bulk supply must adhere to approved sample; delayed approvals trigger delivery recalibration without LD.
• Sample Cost: All samples required for testing to be supplied by the contractor free of cost. Any pre-sample production costs borne by the seller if samples are later deemed unacceptable.
• No BoQ Quantities Specified: 11 items listed with N/A quantities; bidders must interpret scope from BOQ listing and organizational needs.
• Delivery & Performance Penalties: Not explicitly stated in the available data; however, the option for sample-based acceptance and potential contract termination exists.
• Documentation: No explicit EMD or payment terms provided in the data; bidders should prepare standard government tender documents and OEM authorizations if applicable.