GEM

Office Of Dg (mss) Aadhaar Enabled Biometric Attendance System Tender Hyderabad Telangana 2025

Bid Publish Date

24-Nov-2025, 7:12 pm

Bid End Date

04-Dec-2025, 8:00 pm

Location

HYDERABAD , TELANGANA

Progress

Issue24-Nov-2025, 7:12 pm
AwardPending
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Quantity

25

Bid Type

Two Packet Bid

Categories 2

ATTENDANCE SYSTEM BIOMETRIC MACHINE

Tender Overview

The Office Of Dg (mss) under the Defence Research and Development Organisation invites bids for an Aadhaar Enabled Biometric Attendance System (AEBAS) in HYDERABAD, TELANGANA. The scope covers Supply, Installation, Testing, Commissioning of the AEBAS, training of operators, and providing any required statutory clearances. Delivery is to be at user locations; the successful vendor must ensure OEM warranty documentation. A 25% option Quantity clause may extend orders during contract duration. The contract includes post-installation support and a one-year warranty from final acceptance. This tender requires robust after-sales service coverage with local India-based service centers.

Technical Specifications & Requirements

  • Scope of supply includes: Supply, Installation, Testing, Commissioning of Goods and Training of operators and providing statutory clearances if any.
  • Delivery location: as per user requirement. Commissioning delivery timing aligns to last date of original delivery order; extended time follows the option clause.
  • Warranty: 1 year from final acceptance or post-installation, with OEM warranty certificates required at delivery. Service network must cover India; upload center details with bid.
  • PSB/PWB: 5% of order value performance security; valid through delivery, warranty, and 60 days beyond. If not provided within 15 days, actions may be taken.
  • Additional ATC terms: L1 must provide performance security and adhere to the 25% option quantity adjustment and delivery extension methodology.

Terms, Conditions & Eligibility

  • EMD/Performance Security: 5% of order value as Bank Guarantee/FDR; validity through delivery, warranty, plus 60 days. Requires submission with bid.
  • Warranty & After-Sales: 1-year warranty; ensure OEM warranty certificates on delivery; well-established installation, commissioning, training, troubleshooting and maintenance service network in INDIA.
  • Documentation: Upload all required certificates; non-submission may lead to rejection; ensure OEM authorizations and compliance with ATC.
  • Delivery & Acceptance: Delivery schedule tied to user requirement; extension mechanisms via option clause; penalties/LD not specified in ATC but implied by performance security terms.
  • Eligibility: Bidder must meet certificate, service capability, and installation prerequisites; ensure local service centers and post-warranty support readiness.

Key Specifications

  • Product/service: Aadhaar Enabled Biometric Attendance System (AEBAS) with Supply, Installation, Testing, Commissioning

  • Quantities/Volume: Not specified in BOQ; scope allows 25% quantity variation

  • Value/EMD: Not specified; EMD converted to 5% performance security for PSB/PWB

  • Experience: Prior deployment of biometric attendance systems or similar government procurement

  • Quality/Certifications: OEM warranty certificates required; service centers in INDIA; ISI/ISO not explicitly mentioned

Terms & Conditions

  • 25% quantity variation permitted during order and currency of contract

  • 5% of order value performance security (Bank Guarantee/FDR) required

  • 1-year warranty from final acceptance or after installation/completion

  • OEM warranty certificates must be submitted at delivery

  • Delivery, installation, commissioning and training scope included

  • Service centers nationwide in INDIA for after-sales support

Important Clauses

Payment Terms

5% performance security via Bank Guarantee/FDR; validity through delivery period, warranty period, and 60 days after completion; PSB/PWB required; non-submission within 15 days may lead to action.

Delivery Schedule

Delivery terms tied to last date of original delivery order; extension time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days; option to extend up to original delivery period.

Penalties/Liquidated Damages

LD not explicitly detailed in ATC; enforcement via performance security and supplier responsibility for timely delivery and warranty service.

Bidder Eligibility

  • Experience in supplying biometric attendance systems or similar security solutions

  • Financial capability evidenced by recent financial statements

  • Authorized OEM/Dealer for biometric attendance or access control devices

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Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) Card

3

Experience Certificates for similar AEBAS or biometric attendance systems

4

Financial Statements for the last 2-3 years

5

EMD/Security Deposit documents (Bank Guarantee or FDR, 5% of order value)

6

Technical Bid Document detailing compliance with AEBAS requirements

7

OEM Authorization/Dealer Authorization for biometric attendance systems

8

Warranty/Service Center details and addresses in INDIA

9

Any statutory clearances relevant to installation

Frequently Asked Questions

Key insights about TELANGANA tender market

How to bid for Aadhaar Enabled Biometric Attendance System in Hyderabad?

To bid, bidders must submit GST, PAN, experience certificates, financial statements, and a 5% of order value performance security. Include OEM authorization, technical bid, and installation/service capability proof. Compliance with the ATC terms and delivery/installation requirements is essential for eligibility.

What documents are required for AEBAS tender in Telangana?

Required documents include GST registration, PAN card, experience certificates for biometric systems, financial statements, EMD/security deposit, OEM authorization, technical bid, and service center details in INDIA. Ensure all certificates are uploaded with the bid to avoid rejection.

What are the delivery and warranty terms for this Hyderabad tender?

Delivery is governed by the last date of the original delivery order with possible 25% quantity variation. A 1-year warranty starts from final acceptance or post-installation. OEM warranty certificates must be provided at delivery; service centers across INDIA must be listed.

What is the performance security for this AEBAS procurement?

The performance security is set at 5% of the order value, in the form of a Bank Guarantee or FDR, valid through delivery, the warranty period, and an additional 60 days. It must be submitted within 15 days of bid submission.

Which components are included in scope of supply for this bid?

Scope includes supply, installation, testing and commissioning of the AEBAS, plus training of operators and providing any necessary statutory clearances. The delivery address is the user location and the commissioning timing aligns with the original delivery schedule.

Where can I find service support requirements for this Telangana tender?

Bidders must demonstrate a well-established national service network with installation, commissioning, training, troubleshooting and maintenance capabilities in INDIA. Service center details near consignee destinations must be uploaded with the bid.

What happens if the quantity needs to be increased under the option clause?

Option clause permits up to 25% increase in quantity at contracted rates during or after the contract. Additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

Are OEM warranties required with delivery for this AEBAS tender?

Yes. OEM warranty certificates must be submitted at the time of delivery. The vendor must ensure the OEM provides a warranty covering the supplied biometric attendance system for at least 1 year from final acceptance or completion of installation.

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