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Indian Army Office Stationery Tender Alappuzha Kerala 2025 IS prescribed, GeM Purchase Terms

Bid Publish Date

25-Nov-2025, 10:01 am

Bid End Date

10-Dec-2025, 10:00 am

Location

ALAPPUZHA , KERALA

Progress

Issue25-Nov-2025, 10:01 am
Technical12-Aug-2025, 11:38 pm
Financial
AwardCompleted
Explore all 4 tabs to view complete tender details

Quantity

1012

Category

Office Stationary

Bid Type

Two Packet Bid

Key Highlights

  • • MSE reservation for state-based manufacturers with valid Udyam registration via GeM
  • • OEM/manufacturer proof required to avail MSE benefits; traders excluded
  • • 25% quantity increase/decrease option during contract; price remains at contracted rates
  • • Delivery period adjustments calculated as (additional quantity ÷ original quantity) × original delivery period, minimum 30 days
  • • Scope limited to supply of goods (office stationery items) with no service components
  • • GeM-based procurement channel; supplier must be OEM of offered products
  • • No explicit numerical EMD or estimated value provided in data

Categories 20

PACKING TOOLS PAPER ROLL BALL PEN TAPE SUPPLY ANTISEPTIC LIQUID & CREAM ALPHABET STAMPS BACKHOE CLOTHING SOAP BAR ELECTRON TUBE MARKING TOOLS BAR DISTILLATION ENVELOPE PEN STRING INSTRUMENTS BATH AND BODY STAPLER COMMUNICATION PROTOCOL AUTOMOTIVE CLEANERS

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a broad set of office stationery items in Alappuzha, Kerala 686107. Procured products include office stationery registers, glue sticks, stamp pads, envelopes, and related hygiene and chemical supplies under a single supply contract. The BOQ lists 39 items, with a scope limited to the supply of goods and no on-site services. A notable feature is the option clause allowing a 25% quantity increase or decrease at contracted rates, with delivery timelines anchored to the last delivery order date. The bid also reserves MSE procurement benefits for state-based Micro and Small Enterprises with valid Udyam registration, subject to online validation and buyer evaluation.

Technical Specifications & Requirements

  • Scope of supply: Only delivery of goods (no services)
  • Item variety: Office stationery including registers, envelopes, glue sticks, stamp pads, and related hygiene/chemical products
  • Quantity flexibility: 25% option to increase/decrease during contract currency
  • Delivery timing: Calculated extension time based on (additional quantity/original quantity) × original delivery period, minimum 30 days
  • Eligibility: MSE reservation for state-based manufacturers/OEMs with online Udyam validation; traders not eligible for the policy
  • Procurement channel: GeM-based bidding; supplier must demonstrate OEM/manufacturer status for MSE benefits
  • Compliance: No explicit product standards listed in the tender data; refer to GeM terms for documentation

Terms & Eligibility

  • Delivery terms: Option clause governs delivery period adjustments; delivery commences from last delivery order date
  • EMD/Security: Not specified in the data provided; bidders should verify GeM buyer terms and local norms
  • Purchase preference: MSE reservation for state-based manufacturers with valid Udyam registration
  • Submission: Manufacturer/OEM proof required for MSE benefits; online validation and buyer approval needed
  • Documentation: Must include OEM authorization and proof of manufacture for required stationery items
  • Clause applicability: All bidders must comply with option quantities and extended delivery calculations
  • Confidentiality: Terms reflect standard GeM procurement with no additional penalties disclosed

Key Specifications

  • Product category: Office stationery (registers, envelopes, stamp pads, glue sticks, etc.)

  • Quantity/BOQ: 39 items listed; exact quantities not disclosed

  • Standards/Certification: Not specified in tender data; refer to GeM/OEM specs

  • Delivery: 25% quantity option with calculated extension based on last delivery order date

  • OEM/Brand requirements: Must demonstrate OEM/manufacturer status to claim MSE benefit

  • Warranty/After-sales: Not specified in data; verify with buyer terms

Terms & Conditions

  • 25% quantity variation option during contract at contracted rates

  • MSE reservation for state-based bidders with valid Udyam registration

  • Delivery period linked to last date of original delivery order with extended period rules

Important Clauses

Option Clause on Quantity

Purchaser may increase/decrease quantity up to 25% at contract rates; extended delivery time computed as (increase/original) × original delivery period, minimum 30 days

MSE Purchase Preference

Procurement reserved for state-based Micro and Small Enterprises with valid Udyam; OEM/manufacturer status required; online validation and buyer evaluation necessary

Scope of Supply

Bid price must include all cost components for the supply of goods; no services included

Bidder Eligibility

  • Bidders must be the manufacturer/OEM of offered office stationery items to claim MSE reservation

  • Online Udyam registration validation required with GeM profile

  • Evidence of prior supply of similar stationery within government or large institutional contexts

Documents 4

GeM-Bidding-8626409.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 39 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Office Stationary ball pen blue 100 nos mvkpc@stnqd 10
2 Office Stationary ball pen black 50 nos mvkpc@stnqd 10
3 Office Stationary ball pen red 50 nos mvkpc@stnqd 10
4 Office Stationary pilot pen v7 hi tech point 20 nos mvkpc@stnqd 10
5 Office Stationary permanent marker pen black 15 nos mvkpc@stnqd 10
6 Office Stationary permanent marker pen red 15 nos mvkpc@stnqd 10
7 Office Stationary stapler pin small 20 pkts mvkpc@stnqd 10
8 Office Stationary stapler pin large 10 pkts mvkpc@stnqd 10
9 Office Stationary register 560 pages 10 nos mvkpc@stnqd 10
10 Office stationary register register 240 pages 10 nos mvkpc@stnqd 10
11 Office Stationary register 80 pages 10 nos mvkpc@stnqd 10
12 Office Stationary Glue stick glue stick 20 nos mvkpc@stnqd 10
13 Office Stationary correction fluid pen 20 nos mvkpc@stnqd 10
14 Office Stationary Stamp pad stamp pad 2 nos mvkpc@stnqd 10
15 Office Stationary stamp pad ink blue 5 bottle mvkpc@stnqd 10
16 Office Stationary blank file cover 100 nos mvkpc@stnqd 10
17 Office Stationary tag small 10 bundle mvkpc@stnqd 10
18 Office Stationary envelopes envelope clothing a4 size 50 nos mvkpc@stnqd 10
19 Office Stationary envelopes envelope clothing a3 size 50 nos mvkpc@stnqd 10
20 Office Stationary envelopes plain brown paper envelope 100 nos mvkpc@stnqd 10
21 Office Stationary envelopes plain brown paper envelope 100 nos mvkpc@stnqd 10
22 Office Stationary sticky note paper flag multicolour 10 pkts mvkpc@stnqd 10
23 Office Stationary 3m scotch brown packing tape 15 roll mvkpc@stnqd 10
24 Office Stationary cello tape transparant 15 roll mvkpc@stnqd 10
25 Office Stationary brown paper roll 20 roll mvkpc@stnqd 10
26 Office Stationary laminated file cover printed white 20 nos mvkpc@stnqd 10
27 Office Stationary information folder 3 nos mvkpc@stnqd 10
28 Hygiene and chemical dettol original germ protection bathing soap bar 75 gm 10 nos mvkpc@stnqd 10
29 Hygiene and chemical vim dish wash liquid gel lemon with lemon fragrance 5 pouch mvkpc@stnqd 10
30 Hygiene and chemical harpic disinfectant toilet cleaner 20 bottle mvkpc@stnqd 10
31 Hygiene and chemical soft broom with grass strips 10 nos mvkpc@stnqd 10
32 Hygiene and chemical dettol liquid floor cleaner 20 bottle mvkpc@stnqd 10
33 Hygiene and chemical coconut fiber broomsticks 10 nos mvkpc@stnqd 10
34 Hygiene and chemical odonil bathroom airfreshner 50 nos mvkpc@stnqd 10
35 Hygiene and chemical odonil room freshner spray 10 bottle mvkpc@stnqd 10
36 Hygiene and chemical dettol liquid hand wash 15 pouch mvkpc@stnqd 10
37 Hygiene and chemical soptzero by milton prime spin mop 2 nos mvkpc@stnqd 10
38 Hygiene and chemical tony shark bathroom cleaning brush 5 nos mvkpc@stnqd 10
39 Hygiene and chemical spot zero by milton round toilet brush 5 nos mvkpc@stnqd 10

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar office stationery supply

4

Financial statements (as applicable to GeM bidder profile)

5

EMD/Security deposit documentation (as per GeM/Buyer terms)

6

Technical bid documents showing product range and OEM authorizations

7

OEM authorization letter from the offered stationery manufacturers

8

Udyam Registration certificate for MSE benefits (online validation)

9

Proof of establishment/manufacturer status for offered items

Technical Results

S.No Seller Item Date Status
1ELEGANT ENTERPRISES   Under PMA-08-12-2025 23:38:22Disqualified
2EVERGREEN ENTERPRISES   Under PMA-10-12-2025 07:27:54Qualified
3HILLS STATIONERS & PRINTERS   Under PMA-09-12-2025 18:21:43Qualified
4K M ENTERPRISES   Under PMA-09-12-2025 23:48:20Disqualified
5MS10 SOLUTIONS   Under PMA-05-12-2025 07:29:30Qualified
6RUFIANCR7   Under PMA-07-12-2025 12:21:58Disqualified
7SAFFRON ENTERPRISES   Under PMA-09-12-2025 16:49:51Disqualified
8STAR AGENCIES   Under PMA-09-12-2025 11:16:16Qualified

Financial Results

Rank Seller Price Item
L1STAR AGENCIES(MSE)( MSE Social Category:General )    Under PMA₹44,285Item Categories : Office Stationary,Office Stationary,Office Stationary,Office Stationary,Office Stationary,Office St
L2MS10 SOLUTIONS (MSE)( MSE Social Category:General )    Under PMA₹44,290Item Categories : Office Stationary,Office Stationary,Office Stationary,Office Stationary,Office Stationary,Office St
L3EVERGREEN ENTERPRISES (MSE)( MSE Social Category:General )    Under PMA₹45,210Item Categories : Office Stationary,Office Stationary,Office Stationary,Office Stationary,Office Stationary,Office St
L4HILLS STATIONERS & PRINTERS (MSE)( MSE Social Category:General )    Under PMA₹50,958Item Categories : Office Stationary,Office Stationary,Office Stationary,Office Stationary,Office Stationary,Office St

Frequently Asked Questions

Key insights about KERALA tender market

How to bid this office stationery tender in Alappuzha Kerala 2025?

Bidders must register on GeM, prove OEM/manufacturer status for the offered items, and upload Udyam registration for MSE benefits. Include GST, PAN, experience certificates, financials, OEM authorization, and EMD as per GeM requirements. Ensure compliance with the 25% quantity option and delivery terms.

What documents are required for GeM office supplies bid in Kerala?

Submit GST certificate, PAN card, experience certificates for similar purchases, financial statements, EMD/ security deposit, technical bid, OEM authorizations, and Udyam Registration. Include proof of being the manufacturer for MSE preference and online validation results.

What is the scope of supply for this Indian Army stationery tender?

The scope is strictly the supply of goods for office stationery, including registers, glue sticks, stamp pads, envelopes, and related hygiene/chemical products. No installation or services are requested; bid price must cover all cost components.

When does the 25% quantity option apply to delivery?

The purchaser may adjust quantity up or down by 25% at contract and during the currency of the contract. Delivery time extends according to the formula (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.

What standards or certifications are required for this procurement?

Specific standards are not listed in the tender data. Bidders should rely on OEM specifications and GeM/IS standards applicable to office stationery. Ensure OEM authorization and MSE eligibility documentation is in place for Kota keywords.

What is the eligibility criteria for MSE benefits in this bid?

Only state-based Micro and Small Enterprises with valid Udyam Registration, online profile validation, and buyer approval are eligible. Traders are not eligible; manufacturer/OEM status must be demonstrated via certification and documentation.

What are the delivery and payment expectations for the supply contract?

Delivery is tied to the last delivery order date with potential extensions for increased quantity. Payment terms are not explicitly stated in the data; bidders should refer to GeM terms and buyer clarifications, ensuring compliance with standard GeM payment schedules.

How to verify OEM status for MSE benefits in this tender?

Upload OEM authorization and proof of manufacture; online validation in GeM profile and buyer verification are required. If validated, MSE benefits apply; otherwise, standard procurement terms prevail.

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