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Indian Army Darjeeling A4 Paper 175gsm & Table Cloth Jhalar Tender 2026 - OEM Brand Requirements & IS/OEM Standards

Bid Publish Date

24-Feb-2026, 9:43 pm

Bid End Date

07-Mar-2026, 9:00 am

Location

DARJEELING , WEST BENGAL

Progress

Issue24-Feb-2026, 9:43 pm
AwardPending
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Quantity

122

Category

A4 Paper 175 gms as per buyer sample

Bid Type

Two Packet Bid

Categories 2

AIR CYLINDERS COPIER PAPER

Tender Overview

The procurement is issued by the Indian Army under the Department Of Military Affairs for items including A4 Paper 175 gms as per buyer sample, Table Cloth Jhalar Large/Med/Small as per buyer measurements, and Rod Flag for Flag in Darjeeling, West Bengal 734001. The BoQ lists 5 items, but exact quantities and values are not disclosed. Key differentiator is the explicit mandate for branded/OEM equipment and non-China sourcing, with delivery to unit locations and replacement obligations for damaged goods within 15 days. This tender emphasizes compliance with buyer requirements and precise product identification (make, model, OEM, manufacturing date, expiration where applicable, ISN code). The option clause allows quantity variation up to 25% during contract execution, with a minimum 30-day additional delivery window. This procurement seeks bidders able to meet OEM-branding criteria and strict documentation norms.

Technical Specifications & Requirements

  • Product category: A4 paper 175 gsm (buyer sample), Table Cloth Jhalar (Large/Med/Small as per buyer measurements), Rod Flag for Flag
  • Branded/OEM requirement; no local or China-made items accepted
  • Delivery: Items to be handed over at unit location; replacement for damaged goods within 15 days by seller
  • Documentation clarity: Must specify Make/Model/OEM/Manufacturing date/Expiration/ISN Code; non-compliance leads to rejection
  • BoQ/Qty details: 5 items listed; exact quantities not provided; expect buyer-specified quantities at contract placement
  • Option clause: 25% quantity variation during/after contract at contracted rates; delivery timeline scales with quantity

Terms, Conditions & Eligibility

  • EMD/financials: Not disclosed in the provided data; bidders must prepare standard bid security per official T&C
  • Branding: All equipment must be branded/OEM; no approval for non-OEM or third-party substitutions
  • Warranty/Returns: Replacements for broken items within 15 days
  • Discrepancies: Documentation discrepancies lead to direct rejection by the vendor
  • Documentation required with bid: PAN, GSTIN, Cancelled Cheque, EFT Mandate; vendor code creation compliance
  • Selection criteria: Compliance with OEM/brand requirements, IS codes where applicable, and adherence to delivery terms and option clause

Key Specifications

  • Product: A4 paper 175 gms (buyer sample)

  • Product: Table Cloth Jhalar Large/Med/Small (buyer measurement)

  • Product: Rod Flag for Flag

  • Branding: OEM-branded items only; no local or China-made items

  • Delivery: to unit location; 15-day replacement window for damaged items

  • Documentation: specify Make, Model, OEM, Manufacturing date, Expiry date, ISN Code

Terms & Conditions

  • OEM/brand-only procurement with explicit non-China sourcing

  • Quantity variation up to 25% during and after contract with minimum delivery extension

  • Delivery to unit location; 15-day replacement window for broken items

  • Mandatory documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate; OEM details required

Important Clauses

Payment Terms

Not specified in data; standard government tender terms to apply per unit contract

Delivery Schedule

Delivery period linked to last delivery order; extended period formula provided with minimum 30 days

Penalties/Liquidated Damages

Replacement obligation within 15 days; no explicit LD rate provided in data

Bidder Eligibility

  • Must supply branded/OEM products only

  • Prohibit local/China-made items

  • Must deliver to designated unit location and handle replacements within 15 days

Documents 4

GeM-Bidding-9040971.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 A4 Paper 175 gms as per buyer sample A4 Paper 175 gms as per buyer sample 100 ream supplyplasc 15
2 Table Cloth Jhalar Large as per buyer measurement Table Cloth Jhalar Large as per buyer measurement 5 ltrs supplyplasc 15
3 Table Cloth Jhalar Med as per buyer measurement Table Cloth Jhalar Med as per buyer measurement 2 nos supplyplasc 15
4 Table Cloth Jhalar Small as per buyer measurement Table Cloth Jhalar Small as per buyer measurement 1 nos supplyplasc 15
5 Rod Flagfor Flag Rod Flagfor Flag 14 nos supplyplasc 15

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates (related to branded/OEM procurement)

4

Financial statements

5

EMD/Security documents (as applicable per tenders) and payment guarantee

6

Technical bid documents

7

OEM authorizations and brand/make/model details

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for the Indian Army A4 paper tender in Darjeeling?

Bidders must submit OEM-branded products, provide PAN, GSTIN, Cancelled Cheque, and EFT Mandate, along with OEM authorizations. Ensure items meet 175 gsm A4 standard and identical to buyer samples. The vendor must confirm unit delivery location and replacement policy within 15 days for damaged goods, plus comply with the 25% quantity variation clause.

What documents are required for OEM table cloth procurement in Darjeeling?

Submit PAN, GSTIN, Cancelled Cheque, EFT Mandate, and technical bids showing Make/Model/OEM/Manufacturing/Expiry dates and ISN codes. Include evidence of branded/original equipment and supplier's ability to deliver to the specified unit location, with replacement commitments for damaged items within 15 days.

What are the branding and origin requirements for this Army tender?

All items must be branded/OEM; no local or China-made items are accepted. Vendors must provide exact Make, Brand, OEM, Manufacturing date, Expiry date, and ISN Code as per buyer requirements to avoid rejection during bid evaluation.

What delivery terms apply to the 25% option clause in this tender?

The purchaser may vary quantity by up to 25% at contract placement and during currency, with delivery time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days. Delivery starts from the last date of the original delivery order.

What happens if delivered goods are damaged in this Army tender?

Seller is responsible for replacing damaged items within 15 days of delivery. If replacement is due, the seller must arrange immediate replacement or risk non-compliance with buyer ATC terms; ensure packaging and shipping meet unit requirements.

Which items are included in the BoQ for this Army procurement in Darjeeling?

BoQ contains five items: A4 Paper 175 gms as per buyer sample, Table Cloth Jhalar Large/Med/Small per buyer measurement, and Rod Flag for Flag. Exact quantities are not disclosed in the data provided; expect buyer-determined quantities at contract award.

What standards or IS codes are required for OEM supplies in this bid?

The tender requires IS/ISN-coded items and explicit OEM details; bidders should prepare to show certifications and product specifications conforming to buyer-specified IS codes and ensure all items are ISI/ISN compliant when applicable.

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