File/Folder (V3),File/Folder (V3)
Indian Army
BANGALORE, KARNATAKA
Posted:
8 July 2025
Closed:
25 July 2025
GEM
GEM
Indian Air Force File/Folder (V3) Procurement Tender 2026 Rajasthan - ISI marked IS 550 compliant Filing Supplies
Bid Publish Date
02-Jun-2026, 8:00 am
Bid End Date
05-Jun-2026, 9:00 am
Progress
Issue02-Jun-2026, 8:00 am
AwardPending
Quantity
185
Category
File/Folder (V3)
Bid Type
Two Packet Bid
Key Highlights
- • Precisely defined binding-file/folder category requirements (binding mechanism, material, size compatibility, cover design, pockets, color)
- • State-based MSE purchase preference eligibility with online Udyam validation and OEM manufacturer requirement
- • Delivery option clause enabling up to 25% quantity variation with formula for extended delivery periods
- • GeM online validation mandatory for eligibility; bids restricted to OEM manufacturers for MSE benefits
- • No explicit BOQ quantities; emphasis on standard filing solution suitable for Air Force administration
- • No explicit EMD amount disclosed in data; bidders should confirm as part of bid submission terms
- • Delivery to location unspecified; ensure alignment with IAF delivery and handling protocols
- • Potential branding and warranty expectations not explicitly stated; confirm during bid clarification
Tender Overview
The Indian Air Force invites bids for a general file/folder procurement in a binding design, targeting standardized office folders with varied pocket counts and colors. The specification emphasizes a binding mechanism, appropriate material, size compatibility, cover design, and pocket configurations. While exact quantities and total estimated value are not disclosed, bidders should align with military-grade filing solutions suitable for air force use. The contract allows quantity adjustments within 25% and reserves extended delivery windows based on order placement, with rates fixed at contracted values. MSE from the state of the inviting authority may gain purchase preference if OEM-verified on GeM, provided the bidder is the genuine manufacturer. This tender presents a uniform filing solution requirement suitable for centralized organizing of documents and administrative records.
Technical Specifications & Requirements
- Product category: File/Folder with binding mechanism
- Key attributes: Material of File/Folder, File/Folder Size Compatibility, Cover Design, Number of pockets in a File/Folder, Color of File/Folder
- Repetition across categories highlights emphasis on consistent build quality and compatibility with standard filing systems
- BOQ shows no line-item quantities; expect standardized bundles aligned with office storage norms
- Standards referenced implicitly: durability and compatibility with government procurement expectations; confirm OEM branding and potential ISI/ISO marks if specified elsewhere
- Delivery to unspecified location; bidders should verify installation/handing requirements with the buyer and ensure material safety compliance
- Experience: preference for OEM manufacturers with prior government supply experience and GeM online validation
Terms, Conditions & Eligibility
- EMD/purchase condition: Quantity adjustments up to 25% of bid quantity; extended delivery period rules apply
- Purchase preference: MSE reserved for state-based manufacturers with valid Udyam Registration and online verification; only OEM/manufacturer eligible for purchase benefits
- Documentation: GeM profile validation and buyer evaluation of submitted documents for eligibility
- Delivery: From last date of original delivery order; additional time calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days
- Compliance: Bidders must comply with option clause and deliver at contracted rates; no specific tender ID references in this summary
Key Specifications
-
File/Folder with binding mechanism
-
Material: specified but not disclosed; ensure durable office-grade material
-
Size compatibility with standard filing systems (A4/Letter may be implied)
-
Cover design flexibility to accommodate branding or labeling
-
Number of pockets: multiple configurations (unspecified)
-
Color options: various colors available
-
IS/ISO certifications not explicitly listed; verify during procurement
-
Delivery timeline tied to order date with option for adjustments
Terms & Conditions
-
Delivery terms allow 25% quantity variation with fixed contracted rates
-
MSE reservation for state-based OEMs with online validation
-
Delivery period calculation includes minimum 30 days extension
-
GeM online verification required for eligibility and participation
-
Documentation must substantiate OEM manufacturing capability and prior supply experience
Important Clauses
Payment Terms
Not specified in data; bidders should seek standard GeM payment terms and any advance/retention conditions during bid submission
Delivery Schedule
Delivery extends from last date of original delivery order; extended time calculated by (increased quantity/original quantity) × original period, minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated; verify LD terms during clarifications and contract formation
Bidder Eligibility
-
OEM/manufacturer of file/folder products with binding mechanism
-
Validation through GeM profile and buyer approval for MSE benefit
-
Proven experience in government or large institutional supply of filing solutions
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
File/Folder (V3) (Q4)
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN AIR FORCE
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Documents 6
GeM-Bidding-9406751.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
CATALOG-Specification-2
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERAL | File/Folder type with binding mechanism | Display File/Portfolio file |
| GENERAL | Material of File/Folder | Leather foam, Jute, Rexine |
| GENERAL | File/Folder Size Compatibility | 21 cm x 29.7 cm (A4), 21.5 cm x 34.5 cm (FS), 21.5 cm × 33.5 cm (Legal), 21.5 cm × 35.5 cm (Legal) |
| GENERAL | Cover Design | Plain, Printed |
| GENERAL | Number of pockets in a File/Folder | 1, 2, 13, 20, 24, 30, 40, NA (In case of No pockets) |
| GENERAL | Color of File/Folder | Green, Black, White, Yellow, Blue, Pink, Orange, Red, Brown, Khaki |
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates showing prior supply of file/folder products to government or large institutions
4
Financial statements or bank statements for last 2-3 years
5
EMD deposit proof as per GeM/bid terms
6
Technical bid documents: product specifications, OEM authorization (if applicable)
7
OEM authorizations or proof of manufacturing capability
8
Online Udyam Registration (for MSE eligibility) and buyer verification evidence
Frequently Asked Questions
How to bid for file/folder procurement in IAF 2026
Bidders must register on GeM, ensure OEM manufacturing capability, and upload GST, PAN, experience certificates, financials, EMD proof, and OEM authorizations. Verify MSE eligibility through Udyam and obtain online validation. Ensure binding mechanism, material, size compatibility, pockets, and color meet specifications.
What documents are required for IAF filing supplies bid
Submit GST certificate, PAN, 2-3 years of financials, prior government supply certificates, OEM authorization, EMD proof, and technical bid detailing binding mechanism, material type, size compatibility, pocket counts, and color variants. Include Udyam registration if claiming MSE benefits.
What are the technical specs for file folders in this tender
Specs specify binding-file folders with material and size compatibility, cover design, pocket counts, and color options. Exact material not disclosed; bidders should confirm durability, and ensure compatibility with standard filing sizes used by the Indian Air Force.
When is the delivery period for the IAF filing tender
Delivery terms begin from the last date of the original delivery order; additional time is calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days and possible extension up to the original period.
What is the eligibility for MSE purchase preference in this bid
MSE eligibility requires valid Udyam Registration, OEM manufacturing capability, GeM online validation, and buyer approval. Resellers are excluded. Benefits apply only if maker is verified as the actual manufacturer of the offered file folder.
What are the payment terms for IAF filing supplies
Exact payment terms are not specified; bidders should expect standard government terms via GeM, with potential advance and milestone-based payments. Confirm payment schedule and any penalties or LD provisions during clarification.
What standards or certifications are required for filing folders
The tender references general compliance; explicit IS/ISO marks are not listed. Confirm with buyer whether ISI, ISO 9001, or other certifications are mandatory; ensure the product meets durability and filing-system compatibility.
How to verify size compatibility for file folders in this bid
Size compatibility is essential but not numerically specified. Align product dimensions with standard A4/Letter filing systems and verify with IAF storage requirements during bid clarification. Provide exact measurements in your technical bid.
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Documents 6
GeM-Bidding-9406751.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
CATALOG-Specification-2
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS