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Indian Air Force Toner Cartridges Consumables Tender India 2026

Bid Publish Date

04-Jun-2026, 10:40 am

Bid End Date

25-Jun-2026, 11:00 am

Value

₹1,88,228

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Progress

Issue04-Jun-2026, 10:40 am
Corrigendum20-Jun-2026
AwardPending
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Quantity

30

Category

Toner Cartridges / Ink Cartridges / Consumables for Printers

Bid Type

Two Packet Bid

Categories 2

Tender Overview

The Indian Air Force (IAF) invites bids for toner cartridges and related printer consumables under the Q2 category with an estimated value of ₹188,228.00. The procurement concerns generic cartridge replacements suitable for various printer/MFP brands and models, emphasizing compatibility, yield, and color varieties. No BOQ items are listed, suggesting a broad, non-specific consumables framework that enables multiple OEMs to participate. The opportunity targets suppliers capable of supplying standard ink/toner cartridges that meet generic office printing needs for defense infrastructure across India. A uniform, non-brand-restricted approach may be used, focusing on compatibility, yield, and delivery reliability.

Technical Specifications & Requirements

  • Product class: Cartridge/Consumable
  • Color: Ink/Toner (color variations may be required)
  • Type: Cartridge/Consumable for printers/MFPs
  • Brand compatibility: generic listing referencing OEM printer models
  • Model numbers: generic placeholders for OEM printer cartridges
  • Minimum yield: replacement cartridges with specified page yield (exact numbers not provided)
  • Printer/MFP compatibility: generic range; no specific model numbers disclosed
  • Delivery scope: national (India) with no city-level specification
  • Standards/certifications: not specified; bidders should ensure standard compliance as per internal guidelines
  • Key takeaway: offer flexible, compatible cartridges that meet standard page yield expectations and color options, suitable for a broad range of devices

Terms, Conditions & Eligibility

  • EMD: not specified in data; bidders should review ATC for exact deposit terms
  • Estimated value: ₹188,228.00
  • Payment terms: not disclosed in available data; refer to ATC for schedule
  • Delivery: not specified; likely nationwide delivery
  • Documents: prepare GST, PAN, experience certificates, financial statements, and OEM authorizations as per typical defense tenders
  • Warranty/AMC: not detailed; confirm during bid submission
  • Qualification: generic cartridge suppliers with capability to supply broad compatibility consumables
  • Submission: follow T&Cs and ATC uploaded by Buyer; ensure compliance with all terms

Key Specifications

  • Product class: Cartridge/Consumable

  • Color: Ink/Toner

  • Type: Cartridge/Consumable

  • Brand compatibility: generic printer/MFP brands

  • Model numbers: OEM printer/model placeholders (not specified)

  • Minimum yield: replacement cartridge page yield required (not numerically stated)

Terms & Conditions

  • EMD: amount and method not specified; verify ATC

  • Estimated value: ₹188,228.00; ensure bid price alignment

  • Delivery terms and payment terms: not disclosed; confirm during bid process

Important Clauses

Payment Terms

No explicit payment schedule in the provided data; bidders must consult ATC for milestone payments or advance/achievements.

Delivery Schedule

Delivery timeline not specified; expect nationwide delivery; confirm exact lead times in ATC.

Penalties/Liquidated Damages

No LD details present; verify in buyer-specific terms and conditions for late-delivery penalties.

Bidder Eligibility

  • Experience in supplying toner cartridges or printer consumables to government/defense entities

  • GST registration and valid PAN

  • Ability to provide OEM authorizations or compatible cartridge certifications

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Bid Preparation GeM Registration Document Filing

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Documents 10

GeM-Bidding-9418525.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

CATALOG-Specification-5

CATALOG Specification

CATALOG-Specification-6

CATALOG Specification

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 6 Items

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Product Class of Cartridge OEM
GENERIC Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable HP
GENERIC Type of Cartridge/Consumable Toner Cartridge
GENERIC Color of the Ink/Toner Black
GENERIC Model Number of OEM's Printer/OEM's Multi Function Machine Samsung PXpress SL-M3320ND Laser Printer
GENERIC Model Number of OEM's Printer Cartridge/Consumable HP MLT-D203S Black Toner Cartridge-SU913A
GENERIC Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher

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Required Documents

1

Experience Criteria

2

Past Performance

3

Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria

4

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Corrigendum Updates

2 Updates
#1

Update

20-Jun-2026

Extended Deadline

25-Jun-2026, 11:00 am

Opening Date

25-Jun-2026, 11:30 am

#2

Update

15-Jun-2026

Extended Deadline

20-Jun-2026, 11:00 am

Opening Date

20-Jun-2026, 11:30 am

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for the Indian Air Force toner cartridges tender in India 2026

Bidders should enroll on the GEM portal, review the ATC, and prepare documents: GST certificate, PAN, experience certificates, financial statements, and OEM authorizations. Ensure compatibility with generic printer models, provide minimum page yield data, and comply with payment and delivery terms within the stated value of ₹188,228.00.

What documents are required for the IAF cartridge tender submission in India

Submit GST registration, PAN, company/commercial registration, experience certificates for similar consumables supply, financial statements for last 3 years, EMD documentation if applicable, OEM authorization letters, and technical compliance notes showing cartridge compatibility with generic printer models.

What are the technical specifications for toner cartridges in this IAF bid

The tender lists generic cartridge classifications: ink/toner color variants, printer/MFP brand compatibility, model numbers for OEM components, and minimum yield per cartridge. Exact page-yield figures and color counts should be confirmed in the ATC and OEM certification section.

When is the deadline and delivery expectation for IAF printer consumables

Exact submission deadlines are provided in the ATC; delivery expectations are likely nationwide within India. Bidders should verify lead times, stocking requirements, and delivery milestones from the Buyer Added Terms and Conditions document.

What is the EMD amount and payment terms for this IAF tender

EMD details are not disclosed in the provided data. Check the ATC for the required EMD amount, payment schedule, and eligible payment methods. Vendors should be prepared for advance or milestone-based payments if specified.

What brands or OEM authorizations are required for supplying cartridges to IAF

The tender emphasizes generic compatibility but may require OEM authorizations or proof of compatibility with common printer brands. Respond with any available OEM certificates, alternatives demonstrating compatibility, and quality compliance documentation per ATC.

How to ensure compliance with procurement of toner consumables for IAF

Ensure product compatibility with a broad range of printers/MFPs, provide minimum yield data, maintain consistent supply capability, and meet GST/PAN and financial stability requirements. Align bids with the estimated value and prepare a transparent cost breakdown as per ATC.

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