GEM

Hindustan Petroleum Corporation Ltd Goods Tender 2026 Supply of Goods Nationwide - GST Terms and 25% Quantity Option

Bid Publish Date

04-Jun-2026, 9:17 am

Bid End Date

15-Jun-2026, 3:00 pm

Location

VISAKHAPATNAM , ANDHRA PRADESH

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Progress

Issue04-Jun-2026, 9:17 am

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Quantity

1481

Key Highlights

• Brand/OEM requirements: Not specified in available data
• Technical standards or certifications: Not specified in available data
• Special clauses: 25% quantity variation at contract and during currency of contract
• Eligibility criteria: Vendor code creation requirements (PAN, GSTIN, cancelled cheque, EFT mandate)
• Warranty/AMC: Not specified in available data
• Penalties/Performance bonds: Not specified in available data
• Delivery specifics: Delivery period linked to last date of original delivery order with extension formula
• Payment terms: GST handling as per actuals or applicable rates; consignee invoicing
• Submission requirements: PAN, GSTIN, cancelled cheque, EFT mandate; vendor-code prerequisites

Tender Overview

Hindustan Petroleum Corporation Ltd (HPCL) invites bids for the supply of goods under a broad, non-stipulated product category. The procurement involves a total of 116 BOQ items, with scope limited to the supply of goods. Bidders must consider GST obligations and the option to adjust quantity up to 25% of the bid quantity at contract placement and during the contract period. The delivery schedule aligns with the last date of the original delivery order, with time extensions calculated on a defined formula. Invoices must be raised in the consignee’s name with the consignee GSTIN. Bidders should prepare for vendor-code creation and related financial documentation.

Technical Specifications & Requirements

Scope: Only supply of goods; 116 items listed in BOQ information
Quantity variation: Purchaser may increase/decrease quantity up to 25% at contract; extended delivery based on the same rate
Delivery timeline: Commences from the last date of the original delivery order; minimum extension period aligns with the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days
GST details: Bidders advised to determine applicable GST; GST reimbursements as actuals or applicable rates, whichever is lower
Billing: Invoice to be raised in the name of the consignee with the consignee GSTIN
Vendor code: Requires creation and submission of PAN, GSTIN, cancelled cheque, and EFT mandate
Scope clarity: Data indicates generic “supply of goods” without explicit product specs in the provided data

Terms, Conditions & Eligibility

EMD/Performance bond: Not disclosed in the available data; bidders should verify in ATC/terms
GST responsibility: Bidders must assess and quote GST; reimbursement rules apply as per actuals or lower rate
Documentation: Submit PAN, GSTIN, cancelled cheque, EFT mandate (bank-certified), and ensure invoice aligns with consignee GSTIN
Scope restrictions: Only supply of goods; no service component indicated in available terms
Delivery & price: Delivery timing governed by original and extended delivery periods; pricing to reflect 25% quantity adjustment capability

Key Specifications

Total BOQ items: 116
Scope: supply of goods only
Quantity variation: up to 25% at bid and during contract
Delivery extension formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
GST handling: actuals or lower applicable rate reimbursement
Billing: invoice in consignee name with consignee GSTIN
Documentation: PAN, GSTIN, cancelled cheque, EFT mandate required for vendor-code
Data limitation: explicit product specifications not provided in the data

Terms & Conditions

Quantity variation up to 25% at contract initiation and during currency
GST reimbursement rules to be applied as actuals or lower rate
Documents required for vendor-code creation include PAN, GSTIN, and bank mandates

Important Clauses

Payment Terms

GST-related reimbursements will follow actuals or the lower applicable rate; invoicing must be in consignee name with consignee GSTIN

Delivery Schedule

Delivery periods begin after the original delivery order; extended delivery calculated via the specified formula with a 30-day minimum

Penalties/Liquidated Damages

Not specified in available data; bidders should review ATC for LD/penalty details

Bidder Eligibility

Must create and provide vendor-code per HPCL terms (PAN, GSTIN, cancelled cheque, EFT mandate)
Invoicing must be in consignee name with consignee GSTIN
GST compliance awareness and ability to quote with GST considerations

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

Bid To RA Enabled

Yes

Item Category

10 , 20 , 30 , 40 , 50 , 60 , 70 , 80 , 90 , 100 , 110 , 120 , 130 , 140 , 150 , 160 , 170 , 180 , 190 , 200 , 210 , 220 , 230 , 240 , 250 , 260 , 270 , 280 , 290 , 300 , 310 , 320 , 330 , 340 , 350 , 360 , 370 , 380 , 390 , 400 , 410 , 420 , 430 , 440 , 450 , 460 , 470 , 480 , 490 , 500 , 510 , 520 , 530 , 540 , 550 , 560 , 570 , 580 , 590 , 600 , 610 , 620 , 630 , 640 , 650 , 660 , 670 , 680 , 690 , 700 , 710 , 720 , 730 , 740 , 750 , 760 , 770 , 780 , 790 , 800 , 810 , 820 , 830 , 840 , 850 , 860 , 870 , 880 , 890 , 900 , 910 , 920 , 930 , 940 , 950 , 960 , 970 , 980 , 990 , 1000 , 1010 , 1020 , 1030 , 1040 , 1050 , 1060 , 1070 , 1080 , 1090 , 1100 , 1110 , 1120 , 1130 , 1140 , 1150 , 1160

Authority Records

MINISTRY OF PETROLEUM AND NATURAL GAS

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Documents 5

GeM-Bidding-9416300.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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