Entry and Mid Level Desktop Computer,Entry and Mid Level Laptop - Notebook,Entry and Mid Level Lapt
N/a
NAGPUR, MAHARASHTRA
Posted:
9 January 2026
Closed:
29 January 2026
GEM
GEM
Ramagundam Fertilizers And Chemicals Ltd Office Suite Software & Desktop Computers Tender Karimnagar Telangana 2026
Bid Publish Date
05-Jan-2026, 4:31 pm
Bid End Date
29-Jan-2026, 5:00 pm
Location
Latest Corrigendum Available
Progress
Issue05-Jan-2026, 4:31 pm
Corrigendum22-Jan-2026
AwardPending
Quantity
36
Category
Entry and Mid Level Desktop Computer
Bid Type
Single Packet Bid
Key Highlights
- • 5-year on-site warranty certificate required for supplied materials
- • 25% quantity variation at contract placement and during currency of contract
- • Data Sheet must align with product specifications; mismatch risks rejection
- • OEM pre-loaded operating system and specific hardware configurations required
- • Proprietary Office Suite with specified license type and licensing option
- • Cloud storage quota (GB) and memory/storage configurations to be disclosed
- • Mandatory vendor documents: PAN, GSTIN, canceled cheque, EFT mandate
- • Delivery terms anchored to original/extended delivery periods with minimum 30 days
Categories
1
Tender Overview
The procurement by Ramagundam Fertilizers And Chemicals Ltd in Karimnagar, Telangana targets Office Suite Software (V3) (Q2) and Entry/Mid Level Desktop Computers (Q2). Although the exact quantity and estimated value are not disclosed, the tender emphasizes a data sheet verification requirement and a 5-year on-site warranty certificate. A key differentiator is the option clause allowing a 25% quantity variation during and after contract award, with delivery timelines linked to the last delivered order. This reflects a flexible procurement approach for office productivity software and PC hardware. The terms stress OEM support timelines and a focus on component-level verification, underscoring compliance with stated product configurations and warranties. The tender context centers on standard office IT provisioning for institutional use and is open to vendors capable of supplying complete software licenses and desktop systems under OEM warranty terms.
Technical Specifications & Requirements
- Category: SCOPE OF LICENSE: Types of License; Licensing Option
- Category: OFFICE SUITE: Proprietary Suite; Office Suite Package/Software contains
- Support: Years of updates and upgrades permitted within the OEM support period (0 if none)
- Cloud Storage: Provided in GB
- System Details: Processor type/number; RAM size; SSD/HDD capacities; Operating System pre-loaded by OEM
- Monitor: Availability and screen size in cm
- Warranty: On-site OEM warranty duration (years)
- BOQ: No items listed
Terms, Conditions & Eligibility
- Option Clause: Purchaser may alter quantity by up to 25% during and after contract with proportional delivery adjustments
- Vendor Code Creation Docs: PAN, GSTIN, cancelled cheque, EFT mandate
- Data Sheet: Must match technical parameters; mismatches may lead to rejection
- ATC Clause: Supplier to provide 5-year on-site warranty certificate with supply
Key Specifications
-
Office Suite: Proprietary license, license type and licensing option clearly specified
-
Cloud Storage: specify GB allocation
-
Processor/Memory/Storage: exact RAM (GB), SSD/HDD (GB)
-
Operating System: factory pre-loaded by desktop OEM
-
Monitor: screen size in centimeters and availability
-
Warranty: on-site, duration in years
Terms & Conditions
-
25% quantity variation permitted during contract and delivery timeline
-
5-year on-site warranty certificate mandatory with materials
-
Data Sheet alignment required; non-conforming bids rejected
-
Mandatory vendor documents include PAN, GSTIN, cancelled cheque, EFT mandate
Important Clauses
Payment Terms
Not specified in data; ensure compliance with standard government procurement practices; verify EFT details in bid submission
Delivery Schedule
Delivery period linked to last delivery order date; extended period may be invoked with option clause
Penalties/Liquidated Damages
Not explicitly stated; reference to LD in supplier terms; confirm during bid clarification
Bidder Eligibility
-
Proven experience supplying office software licenses and mid-level desktop computers to government or large organizations
-
GST registration active and valid
-
Ability to provide 5-year on-site warranty certificates and OEM documentation
Documents 4
GeM-Bidding-8784644.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| SCOPE OF LICENSE | Types of License | Perpetual |
| SCOPE OF LICENSE | Licensing Option | Device Based |
| OFFICE SUITE | Proprietary Suite | Microsoft Office LTSC Professional Plus |
| OFFICE SUITE | Office Suite Package/Software contains | Access/App sheet (features- creating and managing relational databases with forms, queries, reports, and data entry automation), Email Management (features- send, and receive emails and manages contacts and Schedule Appointments & Events, Send Notifications & Reminders, Share & Sync Calendars), Note-Taking tool (features- create organize and share notes across devices), Presentation software (features- Slide Templates, Text Formatting, Graphics Insertion,Multimedia support, Animation & Transition, Collaboration and sharing), Publisher/Slides/Creator (features- Brochures, flyers, newsletters, and business card, layout and design tools), Spreadsheet (features- formula calculations, data tables, cell formatting, Pivot Table/ Table, Charts and Graphs,Real time Collaboration,), Word Processor (features- text editing and formatting, document structuring, spell check, templates, file export) |
| OFFICE SUITE | Number of Years upto which support is available from OEM/Seller for Updation (Patches and Bug fixes) within support period (Hint: Choose 0 for no such support provided) | 5 Or higher |
| OFFICE SUITE | Number of Years upto which support is available from OEM/Seller for Upgradation of version within support period(Hint: Choose 0 for no such support provided) | 0, 1, 3, 5 Or higher |
| Cloud Storage | Cloud Storage Provided (in GB) | 0.0 Or higher |
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Required Documents
1
PAN card copy
2
GSTIN copy
3
Cancelled cheque copy
4
EFT Mandate certified by bank
5
Data Sheet of offered products
6
OEM authorization/registration certificates (if applicable)
7
Proof of on-site warranty capability (5-year certificate)
Corrigendum Updates
2 Updates
#1
22-Jan-2026 Update
Extended Deadline
29-Jan-2026, 5:00 pm
Opening Date
29-Jan-2026, 5:30 pm
#2
15-Jan-2026 Update
Extended Deadline
22-Jan-2026, 5:00 pm
Opening Date
22-Jan-2026, 5:30 pm
Frequently Asked Questions
Key insights about TELANGANA tender market
How to bid for office software and desktops tender in Karimnagar Telangana 2026
Bidders should prepare PAN, GSTIN, cancelled cheque, EFT mandate, and a detailed data sheet matching product specs. Ensure Office Suite license type, licensing option, and OEM warranty details are included. The tender requires a 5-year on-site warranty certificate and may allow a 25% quantity variation.
What documents are required for Ramagundam fertilizers IT bid in Telangana
Submit PAN card, GSTIN, cancelled cheque, EFT mandate certified by bank, and the Data Sheet of offered products. OEM authorization certificates should accompany the bid, along with proof of ability to supply 5-year on-site warranty and indicate cloud storage and hardware configurations.
What are the technical specs for office suite license and PCs in this tender
Specifications include proprietary Office Suite with license type and licensing option, OEM pre-loaded OS, RAM in GB, SSD/HDD capacities, processor details, and monitor availability with screen size in cm. Cloud storage GB allocation must be stated, and data sheets must precisely reflect these values.
What is the delivery flexibility for quantity changes in this procurement
The purchaser may increase/decrease quantity up to 25% at contract award and during currency. Delivery timelines will adjust proportionally using a formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What is the required warranty term for supplied IT equipment in this bid
The bidder must provide a 5-year on-site warranty certificate with the supply. This warranty covers OEM hardware and software components as specified in the data sheet and aligns with procurement terms.
How to verify data sheet alignment for bid submission in Telangana
Upload a Data Sheet that precisely matches technical parameters offered. Any unexplained mismatch can lead to bid rejection, so cross-check RAM, storage (SSD/HDD), processor, OS, and monitor specs against the BOQ details.
What is the scope of license and cloud storage in this tender
The tender includes a scope of license with various license types and licensing options for Office Suite software, plus cloud storage provision in GB. Clearly specify the license terms, renewal options, and storage capacity in your bid to ensure compliance.
Which organization is issuing this procurement for IT hardware in Telangana
The procurement is issued by Ramagundam Fertilizers And Chemicals Ltd under the Department of Fertilizers, for IT hardware and software needs in Karimnagar, Telangana, with vendor compliance to OEM warranties.
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Documents 4
GeM-Bidding-8784644.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS