Indian Army Procurement Tender for Vehicle Components & Engine Spare Parts in India 2026 - IS0/AAA/TRTL Standards Applicable

Tender Overview

The Indian Army, Department Of Military Affairs, seeks supply-only procurement of a wide range of vehicle components and engine spare parts, including head gaskets, engine packing kits, pistons and rings, sleeves, seals, bearings, filters, cables, spindles, bush sets, hubs, meters, and related items, totaling 22 BOQ items with unspecified quantities. The scope emphasizes bulk supply under a single contract with option to increase up to 25% during the contract period. The bidder must deliver according to contract-specified sample approval and timelines, and ensure availability of service centers in consignee states for carry-in warranty scenarios. The emphasis on samples and extended delivery windows indicates strict compliance to standards and coordinated supply chain. Key differentiator lies in the broad, multi-item scope and option-clauses for quantity variation, enabling flexible fulfillment for defense logistics. Unique clauses include sample approval before bulk production and state-wise service-center requirements. This tender targets suppliers capable of nationwide distribution under government procurement norms.

Technical Specifications & Requirements

• Product categories: Head Gasket, Engine Packing Kit, Piston, Piston Ring Set, Sleeve, O Ring, Bearing Set, Big End Bearing, Oil Filter, Hydraulic Oil Filter, Fuel Filter 500ML, Tie Rod End, Hours Meter Cable, Oil Pressure Pipe, Spindle Land and Right, Bush Set of Three, Hub Seal, Thrust Bearing, Hub Bearing, Cluster Meter, Horn 12V, Hub Assembly.
• Delivery terms: Supply-only contract with 25% quantity option during and after award; delivery period linked to original delivery and extended per option formula; minimum 30 days if extended.
• Sample clause: advance sample due within 5 days of award; modifications within 5 days; bulk supply to follow approved sample; delays in approval may shift delivery without LD.
• Warranty/Service: Service centers in each consignee state for carry-in warranty; exceptions for on-site warranty.
• Quality/Compliance: No explicit standards listed; bidders must adhere to buyer-specified framework and ensure conformity to contract specifications.
• Quantity/Value: 22 items; estimated value not specified; EMD not specified.
• Inspection/Testing: Samples required at no cost unless otherwise stated; potential termination for major deviations.

Terms, Conditions & Eligibility

• Option Clause: Purchaser may increase/decrease quantity up to 25% of bid quantity during contract and currency; extended delivery period calculated as (increased quantity / original quantity) × original delivery period, with a minimum of 30 days.
• Scope: Bid price to include all cost components; only supply of goods.
• Samples: Advance sample approval required; 5 days for submission and 5 days for approval/notification of modifications; bulk supply contingent on approval.
• Service Availability: Functional Service Centre in the State of each consignee location for carry-in warranty (not applicable for on-site warranty).
• Delivery/LD: If buyer delays sample approval, delivery period may be refixed without LD.
• Penalties: Not specified; potential contract termination for major deviations.
• Documentation: Standard bid submission requirements; GST, PAN, experience, financials, EMD documentation likely required.