GEM

Bharat Electronics Limited Storage Cupboard Procurement Karnataka 2025 - 1 Year Warranty, GST Terms

Bid Publish Date

20-Nov-2025, 11:57 am

Bid End Date

11-Dec-2025, 12:00 pm

Bid Opening Date

11-Dec-2025, 12:30 pm

Location

BANGALORE , KARNATAKA

Progress

Issue20-Nov-2025, 11:57 am
AwardPending
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Quantity

2

Bid Type

Two Packet Bid

Key Highlights

  • • Exact product category: Storage cupboard with on-site delivery and potential installation/commissioning
  • • Must maintain at least 1 year residual market life and avoid end-of-life status
  • • GST handling responsibility lies with bidder; GST reimbursement rules specified
  • • Option clause enables up to 25% quantity variation and up to 25% expansion during contract
  • • Delivery location specified as Bengaluru, Karnataka with on-site installation if included
  • • Data Sheet alignment is mandatory; mismatches trigger bid rejection
  • • Warranty: 1-year warranty from final acceptance or post-installation; OEM certificates required
  • • GeM portal invoicing requires scanned GST invoice and GST payment screenshot

Tender Overview

Organization: Bharat Electronics Limited (BEL) under the Department of Defence Production. Product category: Storage cupboard. Location: Karnataka (Bangalore-560013). Estimated value and EMD: Not disclosed in data; value and EMD details not provided. Delivery/Installation: On-site at consignee location; includes installation and commissioning if scope covers. Unique terms require data sheet alignment and non-obsolescence assurance with at least 1 year residual market life. Emphasizes GST handling and post-delivery GST compliance. This tender includes an option clause allowing up to 25% quantity variation at contract and extended delivery under specified formula. A one-year warranty from acceptance or post-installation, with OEM warranty certificates due at delivery, is required.

Technical Specifications & Requirements

  • Product/service: Storage cupboard (no BOQ items available).
  • Data Sheet requirement: Upload data sheet for product offered; ensure consistency with bid specifications.
  • Lifecycle/obsolescence: Product must not be end-of-life within the next 12 months.
  • Option clause details: Up to 25% quantity variation at contract, up to 25% during currency at contracted rates; delivery extension rules defined.
  • GST handling: Bidder responsible for GST; GST reimbursement as actuals (or lower rate) up to quoted percentage.
  • Billing: GST invoice and GST portal screenshot required during GeM invoicing.
  • Warranty: 1-year warranty from final acceptance or post-installation; OEM warranty certificates due on delivery.
  • Delivery scope: Delivery to Bengaluru address; installation and commissioning included if in scope.
  • Past life requirement: No obsolescent products; minimum 1 year market life remaining.

Terms, Conditions & Eligibility

  • EMD/financial terms: EMD amount not disclosed; bidder to comply with GST invoicing and portal GST payment proof.
  • Delivery timeline: Delivery period as per purchase order; additional time rules apply under option clause (minimum 30 days).
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; data sheet matching required; OEM authorizations if applicable.
  • Warranty & support: 1-year warranty; OEM warranty certificates must be submitted at delivery.
  • Payment terms: GST payable as per actuals; reimbursement aligned with GST law; payment via standard government processes.
  • Obsolescence check: Product must not be end-of-life before 12 months from bid.
  • Quality compliance: Data sheet must match product specifications; mismatch may lead to bid rejection.
  • Delivery terms: On-site delivery and installation at Bengaluru address if scope includes installation.
  • Option clause: Up to 25% quantity variation and delivery extension guided by formula in terms.
  • Vendor code creation documents: PAN, GSTIN, cancelled cheque, EFT mandate copy.

Key Specifications

  • Product category: Storage cupboard

  • Lifecycle requirement: Not end-of-life within 12 months, minimum 1 year residual life

  • Delivery terms: On-site delivery to Bengaluru; installation/commissioning if covered

  • Warranty: 1-year warranty from acceptance or post-installation

  • Billing: GST as per actuals; GST portal invoice and payment screenshot required

  • Option clause: Up to 25% quantity variation and corresponding delivery extension

  • Data Sheet: Must match technical parameters; mismatch may lead to rejection

Terms & Conditions

  • GST compliance responsibility on bidder with portal invoice screenshot

  • 25% quantity variation rights and extended delivery timelines

  • 1-year OEM warranty to be provided with delivery certificates

Important Clauses

Payment Terms

GST payable per actuals with reimbursement up to quoted rate; GeM invoicing requires GST invoice scan and portal payment screenshot

Delivery Schedule

Delivery to Bengaluru address; option clause allows up to 25% quantity variation with calculated extended delivery time minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated; delivery extension rules imply adherence to contracted schedule and potential penalties via standard terms

Bidder Eligibility

  • Must not propose obsolete products; minimum 1 year residual market life

  • Compliance with GST and ability to provide GST invoice and portal payment proof

  • Capability to deliver and install storage cupboards at Bengaluru site (if scope includes installation)

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of cancelled cheque

4

Copy of EFT Mandate certified by bank

5

Data Sheet of offered product uploaded with bid

6

OEM authorization/documents (if applicable)

7

GST invoice scan and GST portal payment screenshot for GeM invoicing

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid for BEL storage cupboard tender in Karnataka 2025?

To bid, prepare the required data sheet, PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorizations if needed. Ensure product is not end-of-life for at least 12 months, and confirm 1-year warranty plus OEM warranty certificates on delivery. Submit GST invoice details for GeM invoicing and adhere to the 25% option clause for quantity variation.

What documents are required for BEL storage cupboard procurement in Bengaluru?

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, data sheet matching product specs, OEM authorization if applicable, and GST invoice plus GST payment screenshot on GeM portal. Ensure on-site delivery address in Bengaluru and installation scope is clarified in the bid.

What are the technical specifications for the BEL storage cupboard tender 2025?

No explicit technical specs are listed; bidders must submit a data sheet that aligns with offered cupboard specifications. The product must have at least 1 year residual market life and should not be end-of-life; installation may be required at the Bengaluru site if scope covers it.

What is the delivery and installation requirement for the Bangalore BEL bid?

Delivery is to the Bengaluru, Karnataka consignee location; installation/commissioning is included if scope covers. The option clause allows up to 25% quantity variation with a calculated delivery extension, minimum 30 days, starting from the original delivery date.

What is the warranty requirement for BEL storage cupboards in this tender?

Warranty is 1 year from final acceptance or post-installation, whichever is applicable. OEM warranty certificates must be submitted at delivery, and contractors must guarantee rectification for breakdowns during the warranty period.

What are the GST requirements for GeM invoicing in this BEL tender?

Bidders must upload scanned GST invoice during GeM invoicing and provide a GST portal payment screenshot. GST reimbursement will be as actuals or as per applicable rates, whichever is lower, up to the quoted GST percentage.

How does the 25% option clause affect BEL storage cupboard procurement?

The purchaser can increase or decrease the order quantity up to 25% at contract placement and during the contract currency at contracted rates. Additional delivery time is calculated as (additional quantity/original quantity) × original delivery period, with a minimum of 30 days.

What is required to demonstrate non-obsolescence for this storage cupboard bid?

Bidders must confirm that offered cupboards are not end-of-life and have at least 1 year residual market life. Data sheet must reflect current product lifecycle; unmatched parameters may lead to bid rejection and disqualification.

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