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Indian Army Customised T Shirt with Embroidery Logo Tender 2026 - Department of Military Affairs

Bid Publish Date

13-Jul-2026, 5:49 pm

Bid End Date

23-Jul-2026, 6:00 pm

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Progress

Issue13-Jul-2026, 5:49 pm
AwardPending
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Quantity

120

Bid Type

Two Packet Bid

Categories 5

ARTS CRAFTS AND GIFT ARTICLES PROCUREMENT OF TSHIRT STOMACHERS APPARELS PROMOTIONAL ITEM

Tender Overview

The Indian Army under the Department of Military Affairs invites bids for a Customised T Shirt with Embroidery logo. The tender notes a flexible clause allowing up to 50% quantity variation at the contracted rate, both at initial award and during the currency of the contract. Delivery timelines are tied to the last date of the original delivery order, with adjustments calculated as (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days. No BOQ items are listed, and no product specifications are provided, which emphasizes vendor interpretation of embroidery branding standards and garment quality expectations. Location is not specified in the data, signaling internal government-wide distribution across bases or depots. A critical differentiator is the option clause enabling scalable orders at fixed rates, demanding robust supply chain reliability and on-time performance. This tender focuses on branded apparel production with government procurement discipline rather than a multi-category award.

Technical Specifications & Requirements

  • Product: Customised T Shirt with Embroidery logo for Indian Army branding
  • Embroidery: logo presence required; details not provided in BOQ
  • Standards: not specified due to lack of explicit specifications
  • Quantity/Value: not disclosed; option clause allows up to 50% quantity variation
  • Delivery: tied to original delivery period; extended delivery time formula provided; minimum 30 days
  • Delivery location: not specified; assume military depots or bases
  • Eligibility: bidders must comply with option clause and deliver as per contract terms

Terms, Conditions & Eligibility

  • EMD: Not specified in data
  • Quantity variation: up to 50% of bid/contract quantity
  • Delivery period: calculated per formula; minimum 30 days for additional time
  • Extension: may extend to original delivery period during option exercise
  • Compliance: bidders must adhere to purchaser’s option clause and delivery terms

Key Specifications

  • Product/service names: Customised T Shirt with Embroidery logo

  • Quantities: 50% variation allowed (option clause) at contracted rates

  • Standards/certifications: Not specified in tender data

  • Delivery: minimum 30 days adjusted delivery time when option exercised

  • Quality/embroidery: branding must reflect Indian Army logo; exact embroidery specs not provided

  • Brand/OEM: Not specified; no mandatory brand mentioned

  • Testing/Acceptance: Not specified; no QA protocol listed

  • Warranty/AMC: Not specified

Terms & Conditions

  • Option clause allows quantity variation up to 50% of bid quantity

  • Delivery period linked to last date of original delivery order

  • Additional delivery time formula: (Additional quantity ÷ Original quantity) × Original delivery period

  • Minimum additional time: 30 days

  • No BOQ items or explicit technical specifications provided

Important Clauses

Delivery Terms

Delivery starts from the last date of the original delivery order with possible extensions as per option clause; minimum 30 days for extended delivery.

Option Clause

Purchaser may increase/decrease quantity up to 50% at contracted rates during or after contract; bidder must comply.

Performance & Penalties

Not explicitly specified in data; implied adherence to delivery and quality through contract terms with defence procurement norms.

Bidder Eligibility

  • Proven experience in supplying apparel with embroidery for government/defence clients

  • Financial capability to handle variable quantities up to 50% of order

  • Ability to meet delivery timelines of 30+ days as required by option clause

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Customised T Shirt with Embroidery logo

Pre-Bid & Qualification

Pre-Bid Date

15-07-2026 11:00:00

Pre-Bid Venue

Embarkation HQ Kolkata, 246 AJC Bose Road, Alipore-700027

Delivery Details

Max Delivery Days

30

Delivery Locations

1

Delivery Cities

CALCUTTA CENTRAL DIVISION

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
-CALCUTTA CENTRAL DIVISIONCALCUTTA CENTRAL DIVISION--12030-

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 4

GeM-Bidding-9600592.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates showing prior garment/apparel or embroidery work

4

Financial statements demonstrating capacity (turnover/creditworthiness)

5

EMD/Security deposit documentation (if applicable per internal policy)

6

Technical bid documents and embroidery capability statements

7

OEM authorizations or supplier certifications for embroidery or apparel manufacturing

8

Any prior contract performance or delivery records with defence/public sector units

Frequently Asked Questions

How to bid for Indian Army embroidery T shirt tender 2026 in defence procurement

This tender requires bidders to submit GST, PAN, experience certificates, financial statements, EMD documentation (if applicable), and technical embroidery capability. Ensure compliance with the option clause allowing up to 50% quantity variation and meet delivery terms linked to the original delivery schedule.

What documents are required for Indian Army customised T shirt tender submission 2026

Submit GST registration, PAN, at least one embroidery-capable apparel contract, financial statements demonstrating capacity, EMD documentary proof, and OEM authorizations if applicable. Provide garment manufacturing capabilities and previous defence or public sector references to strengthen eligibility.

What is the delivery timeline for option clause expansion in this tender

Delivery begins from the last date of the original delivery order; if quantity is increased, extended time is calculated as (additional quantity ÷ original quantity) × original delivery period, with a mandatory minimum of 30 days.

What are the key eligibility criteria for Indian Army apparel bids 2026

Proven apparel embroidery supply experience, financial capacity to handle up to 50% quantity variation, compliance with defence procurement norms, and ability to deliver within the extended timelines defined by the option clause.

What specifications are required for embroidery on army T shirts in this bid

Exact embroidery specifications are not listed; bidders must demonstrate embroidery capability to reflect Indian Army branding per contract terms and provide samples or prior performance in defence-related garment projects.

What is the bidding approach for quantity fluctuations in this tender

Bid with a fixed contracted rate for up to 50% quantity variation; plan production and supply chain to accommodate both initial order and potential extensions without rate changes.

What submission steps ensure compliance with Indian Army apparel procurement

Upload all mandatory documents (GST, PAN, financials, emb- capability, EMD if applicable), provide embroidery samples, confirm delivery readiness, and explicitly acknowledge the option clause and delivery formula in the bid response.

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